• POLICY 806 - CRISIS MANAGEMENT POLICY

    I. PURPOSE

    The School District is committed to developing and maintaining a Crisis Management Plan to act as a guide for all staff, the School Board, students, parents and community members to address potential crises in the School District. In creating and updating this plan, local emergency response agencies will be consulted. The plan will address all phases of crisis – prevention, mitigation, preparedness, response and recovery. The objectives of the Crisis Management Plan will include the establishment of:

    1. procedures to identify potential threats and minimize risks;
    2. crisis response duties using the National Incident Management System (NIMS) and the Incident Command System (ICS);
    3. procedures for training employees on emergency response actions; and
    4. procedures for conducting required drills.

    The school district will, to the extent possible, engage in ongoing emergency planning within the school district and with emergency responders and other relevant community organizations. The school district will ensure that relevant emergency responders in the community have access to their building-specific crisis management plans and will provide training to school district staff to enable them to act appropriately in the event of a crisis.

    II. GENERAL INFORMATION

    1. The Crisis Management Plan
      The school district’s Crisis Management Plan has been created in consultation with local community response agencies and other appropriate individuals and groups that would likely be involved in the event of a school emergency. The Crisis Management Plan will provide guidance for the School District and for each site and will be used prior to, during, or after an emergency situation. The superintendent or designee will be responsible for directing the development of a comprehensive Crisis Management Plan. The Crisis Management Plan will be reviewed annually by the Emergency Management Committee, the chair of which will report any recommended changes to the Superintendent for review.
      Building administration at each site will receive a copy of the Crisis Management Plan. The District Crisis Management Plan serves as the foundation for the development, training and implementation of individual site/program plans.
    2. Elements of the District Crisis Management Plan
      The District and each individual site will have a Crisis Management Team led by site administration and comprised of appropriate staff. Each crisis management team will maintain a roster describing roles on the team and a contact list including at least one way to contact team leaders other than through District means. Each crisis management team will review and update their team roster and contact list at least once per year.
      In compliance with state law, each individual site will conduct at least five (5) fire drills, five (5) lockdown drills, and one (1) tornado drill per year. To meet State Fire Marshall requirements, each site will conduct its first fire drill within the first ten (10) school days of each fall session and conduct two (2) additional drills during the summer in facilities hosting summer sessions or activities. Schools hosting summer sessions or activities will also complete one (1) tornado drill during the summer months.

    III. PREPARATION BEFORE AN EMERGENCY

    1. Communication
      1. District Employees. Teachers generally have the most direct contact with students on a day-to-day basis. As a result, they must be aware of their role in responding to crisis situations. This also applies to non-teaching school personnel who have direct contact with students. All staff shall be aware of the school district’s Crisis Management Plan and their own building’s crisis management plan. Employees will receive a copy of the relevant building-specific crisis management plans and shall receive periodic training on plan implementation.
      2. Students and Parents. Students and parents shall be made aware of the school district’s Crisis Management Policy. Students shall receive specific instruction on plan implementation and shall participate in a required number of drills and practice sessions throughout the school year.
    2. Warning and Notification Systems
      The school district shall maintain a warning system designed to inform students, staff, and visitors of a crisis or emergency. This system shall be maintained on a regular basis under the maintenance plan for all school buildings. The school district should consider an alternate notification system to address the needs of staff and students with special needs, such as vision or hearing.
      The building administrator shall be responsible for informing students and employees of the warning system and the means by which the system is used to identify a specific crisis or emergency situation.
    3. Early School Closure Procedures
      The superintendent will make decisions about closing school or buildings as early in the day as possible. The early school closure procedures will set forth the criteria for early school closure (e.g., weather-related, utility failure, or a crisis situation), will specify how closure decisions will be communicated to staff, students, families, and the school community (designated broadcast media, local authorities, e-mail, or district or school building web sites), and will discuss the factors to be considered in closing and reopening a school or building.
      Early school closure procedures also will include a reminder to parents and guardians to listen to designated local radio and TV stations for school closing announcements, where possible.
    4. Media Procedures
      The superintendent has the authority and discretion to notify parents or guardians and the school community in the event of a crisis or early school closure. The superintendent will designate a spokesperson who will notify the media in the event of a crisis or early school closure. The spokesperson shall receive training to ensure that the district is in strict compliance with federal and state law relative to the release of private data when conveying information to the media.

    Source: Cambridge-Isanti Schools

    Legal References:

    • Minn. Stat. Ch. 12 (Emergency Management)
    • Minn. Stat. Ch. 12A (Natural Disaster; State Assistance)
    • Minn. Stat. § 121A.035 (Crisis Management Policy)
    • Minn. Stat. § 121A.06 (Reports of Dangerous Weapon Incidents in School Zones)
    • Minn. Stat. § 299F.30 (Fire Drill in School)
    • Minn. Stat. § 326B.02, Subd. 6 (Powers)
    • Minn. Stat. § 326B.106 (General Powers of Commissioner of Labor and Industry)
    • Minn. Stat. § 609.605, Subd. 4 (Trespasses on School Property)
    • Minn. Rules Ch. 7511 (Fire Safety)
    • 20 U.S.C. § 1681, et seq. (Title IX)
    • 20 U.S.C. § 6301, et seq. (Every Student Succeeds Act)
    • 20 U.S.C. § 7912 (Unsafe School Choice Option)
    • 42 U.S.C. § 5121 et seq. (Disaster Relief and Emergency Assistance)

    Cross References:

    • Policy 407 (Employee Right to Know – Exposure to Hazardous Substances)
    • Policy 413 (Harassment and Violence)
    • Policy 501 (School Weapons Policy)
    • Policy 506 (Student Discipline)
    • Policy 532 (Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds)
    • Policy 903 (Visitors to School District Buildings and Sites)
    • https://dps.mn.gov/divisions/sfm/documents/2011comprehensiveschool safetyguide.pdf

    Reviewed: 3-09-00, 7-23-01, 8-24-06, 6-21-07, 11-20-08, 03-19-15, 08-24-17, 4-18-19

    Approved: 3-23-00, 8-23-01, 9-21-06, 7-19-07, 11-20-08, 04-23-15, 09-21-17, 5-23-19

Policy Manual