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POLICY 101.2P - MEMORIALS AND NAMING OF SCHOOL DISTRICT SITES AND FACILITIES 

Pursuant to and in conjunction with Policy 101.2 Naming of School District Sites and facilities, specific guidelines are as follows:

I. PURPOSE AND OVERVIEW

The School District recognizes that the loss of a member of the school community has a deep impact. This procedure will serve as a guide for requests to honor these individuals with memorials or naming of School District sites and facilities. Individual rooms, areas, athletic fields or facilities within or on district property may be named to honor a specific individual or organization, or may require a name change for other reasons. Memorials, which are objects or activities to remember a deceased person or an event that resulted in death, will be allowable only upon approval as outlined in this procedure.

II. PROCEDURES

A. Sites and Facility Names

The requestor(s) of a site or facility name must make a written request to the representative of the subject building or property (Principal, Superintendent, or another appropriate individual).

The representative of the subject building or property receiving the request shall appoint an ad hoc advisory committee to consider the request. The ad hoc committee shall be made up of: 

• Up to three (3) community members;
• One board member
• Up to two staff members
• One cabinet member (or the Buildings and Grounds Director)
• Principal or Superintendent designee, acting as committee chair

Before a request will be approved, it must be evaluated using the following criteria:

• The proposed name of a School District site or facility shall be appropriate.
• The proposed name of a School District site or facility will stand the test of time:
  • If the proposed site or facility name involves a person, the individual involved will have made a significant contribution to the site.
  • Living or deceased members of the community served by the educational facility may be eligible, if those individuals have distinguished themselves through ten (10) documented years of 101.2 Updated 5/8/2017 school-related service and have held membership in at least one school-related support organization (PTA, PTO, Booster Clubs, School Council, etc.) during the years of their children’s enrollment in Cambridge-Isanti Schools.
  • If the name involves a person, the individual involved may not be currently employed by the District.
  • Former school district employees, living or deceased, may be considered if they have distinguished themselves through work at the educational facility for a minimum of five (5) consecutive years or ten (10) cumulative years in the school district
• The representative reviewing the site or facility name request shall present the proposal to the School Board with supporting rationale and evidence of support for the recommendation. Ø The School Board shall review the site or facility name proposal and take formal action on the request.

B. Memorials

Permanent memorials for deceased students and staff are limited to endowments, scholarships, plantings and books or items with some educational significance. The School District reserves the right to accept or decline permanent memorials.

• Memorial plantings may be made in a designated location on school district grounds with the approval of the principal and Director of Buildings and Grounds.
• Memorial activities intended to extend beyond one-time events may be planned with the approval of the building principal.

Updated 5/8/2017