900 - School / Community Relations

The policies in category 800 pertain to the roles and functions for school/community relations for the school district.  

901 - Community Education

POLICY #901

COMMUNITY EDUCATION



I. PURPOSE

The purpose of this policy is to convey to employees and to the general public the important role of Community Education within the school district.

902 - Use of School District Facilities

 

                                                                                                              POLICY #902

USE OF SCHOOL DISTRICT FACILITIES

  1. PURPOSE

The purpose of this policy is to provide guidelines for community use of school facilities. 

II. GENERAL STATEMENT OF POLICY

The school board encourages maximum use of school facilities for community purposes if, in its’ judgment, that use will not interfere with use for school purposes. Use of Cambridge-Isanti Schools’ facilities will be governed by all applicable local, state, and federal laws, rules, and regulations.

III.      SCHEDULING AND RENTING - SCHOOL FACILITIES

The facility use policy and procedures have been written to reaffirm the school board’s belief in the community use of school facilities and to assure the preservation of school facilities for their primary purpose, that of educating the students.  The District may impose reasonable regulations and conditions upon the use of school facilities as it deems appropriate. District administration shall be charged with the process of scheduling rooms and special areas for all use outside the school day. Procedures for providing permits and collection of fees shall be the responsibility of school district administration. Rental rates may be structured to include a pro-rata portion of costs for custodial services that may be needed.

IV.       GENERAL COMMUNITY USE OF SCHOOL FACILITIES

The school board may authorize the use of school facilities by community groups or individuals. Such use will not be considered an endorsement of such organizations, groups or individuals by the school district. The district may impose reasonable regulations and conditions upon the use of school facilities as it deems appropriate.

When emergencies or unusual circumstances arise that necessitate rescheduling the use of school facilities, every effort will be made to find acceptable alternative meeting space.

V.        RULES FOR USE OF FACILITIES

The school board expects members of the community who use facilities and equipment to do so with respect for school district property and an understanding of proper use. Individuals and groups shall be responsible for damage to facilities and equipment. A certificate of insurance may be required by the school district to ensure payment for these damages and any liability for injuries.

Funds received for the leasing and rental of school facilities and equipment shall be distributed as follows:

            A.        General Fund - 88%

            B.        Community Service Fund - 10%

            C.        Equipment Replacement - 2%

Source:                       Cambridge-Isanti Schools

Legal References:      Minn. Stat. § 123B.51 (Schoolhouses and Sites; Access for Noncurricular

                                                Purposes)

Cross References:      Policy 801 (Equal Access to School Facilities)

                                      Policy 901 (Community Education)

Reviewed:                   3-20-97, 11-10-98, 3-17-03, 1-22-04, 05-18-17

Approved:                   12-16-74, 6-16-80, 2-5-85, 4-24-03, 2-19-04, 06-22-17

902R - Community Use of School Facilities Procedure

POLICY #902R

Community Use of School Facilities Procedure



General Statement

The schools and facilities of District #911 belong to all of us. They are one of Cambridge and Isanti’s greatest assets. The District #911 School Board, administrators, and staff believe that the use of these assets is good stewardship and supports and encourages community use. Allowing groups and organizations to utilize school buildings/facilities is an important part of using our community's resources to the fullest extent. In exchange, as a partner, the District requires that permit holders be responsible for the actions of its participants.

Coordinating the use and rental of District #911 buildings, facilities, and equipment will be the responsibility of the Community Education Department.

903 - Visitors to School District Buildings and Sites

POLICY #903

VISITORS TO SCHOOL DISTRICT BUILDINGS AND SITES



I. PURPOSE

The purpose of this policy is to inform the school community and the general public of the position of the school board on visitors to school buildings and other school property.

903.1 - Sales Calls and Demonstrations

POLICY #903.1

SALES CALLS AND DEMONSTRATIONS



I. PURPOSE

To provide a non-intrusive plan for ensuring staff access to educational and supportive materials that will benefit students and/or school programs.

904 - Distribution of Materials on School District Property by Non-School Persons

POLICY #904

DISTRIBUTION OF MATERIALS ON SCHOOL DISTRICT PROPERTY BY NONSCHOOL PERSONS



I. PURPOSE

The purpose of this policy is to provide for distribution of materials appropriate to the school setting by nonstaff and nonstudents on school district property in a reasonable time, place, and manner which does not disrupt the educational program nor interfere with the educational objectives of the school district.

905 - Advertising

POLICY #905

ADVERTISING

I. PURPOSE

The purpose of this policy is to provide guidelines for the advertising or promoting of products or services to students and parents in the schools.

II. GENERAL STATEMENT OF POLICY

The school district’s policy is that the name, facilities, staff, students, or any part of the school district shall not be used for advertising or promoting the interests of a commercial or nonprofit agency or organization except as set forth below.

III. ADVERTISING GUIDELINES

A. School publications, including publications such as programs and calendars, may accept and publish paid advertising provided they receive advance approval from the appropriate administrator. In no instance shall publications accept advertising or advertising images for alcohol, tobacco, drugs, drug paraphernalia, weapons, or obscene, pornographic, or illegal materials. Advertisements may be rejected by the school district if determined to be inconsistent with the educational objectives of the school district or inappropriate for inclusion in the publication. For example, advertisements may be rejected if determined to be false, misleading, or deceptive, or if they relate to an illegal activity or antisocial behavior. The faculty advisor is responsible for screening all such advertising for appropriateness, including compliance with the school district policy prohibiting sexual, racial, and religious harassment.

B. The school board may approve advertising in school district facilities or on school district property. Any approval will state precisely where such advertising may be placed. The restrictions listed in Section A. above will apply. Advertising will not be allowed outside the specific area approved by the school board. Specific advertising must be approved by the superintendent or designee. In no instance will an advertising device be erected or maintained within 100 feet of a school that is visible to and primarily intended to advertise and inform or to attract or which does attract the attention of operators and occupants of motor vehicles, with the exception of school signs providing school related information.

C. Donations which include or carry advertisements must be approved by the school board.

D. The school district or a school may acknowledge a donation it has received from an organization by displaying a “donated by,” “sponsored in part by,” or a similar by-line with the organization’s name and/or symbol on the item. Examples include activity programs or yearbooks.

E. Nonprofit entities and organizations may be allowed to use the school district name, students, or facilities for purposes of advertising or promotion if the purpose is determined to be educationally related and prior approval is obtained from the school board. Advertising will be limited to the specific event or purpose approved by the school board.

F. Contracts for computers or related equipment or services that require advertising to be disseminated to students will not be entered into or permitted unless done pursuant to and in accordance with state law.

G. The inclusion of advertisements in school district publications, in school district facilities, or on school district property does not constitute approval and/or endorsement of any product, service, organization, or activity. Approved advertisements will not imply or declare such approval or endorsement.

IV. ACCOUNTING

Advertising revenues must be accounted for and reported in compliance with UFARS. A periodic report shall be made to the school board by the superintendent or designee regarding the scope and amount of such revenues.

Source: Cambridge-Isanti Schools

Legal References:

  • Minn. Stat. § 123B.93 (Advertising on School Buses)
  • Minn. Stat. § 125B.022 (Contracts for Computers or Related Equipment or Service)
  • Minn. Stat. § 173.08 (Excluded Road Advertising Devices)

Cross References:

  • Policy 421 (Gifts to Employees and School Board Members)
  • Policy 702 (Accounting)

Reviewed: 6-20-02, 09-22-16

Approved: 7-18-02, 10-13-16

906 - Community Notification of Predatory Offenders

POLICY #906

COMMUNITY NOTIFICATION OF PREDATORY OFFENDERS



(Note: School board adoption of a policy regarding a predatory offender notification is discretionary. The Sex Offender Community Notification Act, Minn. Stat. § 244.052, imposes duties on law enforcement agencies but does not impose mandatory notification duties on school districts except as set forth in Paragraph IV.B.6, below.)



I. PURPOSE

The purpose of this policy is to assist school administrators and staff members in responding to a notification by a law enforcement agency that a convicted predatory offender is moving into the school district so that they may better protect individuals in the school's care while they are on or near the school district premises or under the control of the school district.

907 -Rewards

POLICY #907

REWARDS

I. PURPOSE

The purpose of this policy is to authorize the school board to offer rewards to persons who provide accurate and reliable information leading to the conviction of a person who has committed or conspired to commit a crime against students or school employees, volunteers, or school board members as a result of their affiliation with the school district, or against school district property.

II. GENERAL STATEMENT OF POLICY

The school board believes that, in certain circumstances, the offering of a reward may lead to the receipt of information that would solve or prevent a crime against students, school employees, volunteers, school board members, or school district property. The school board also believes that the fact that the school board may offer a reward may have a deterrent effect on the commission of such crimes.

III. APPROVAL OF OFFERING OF REWARDS

The school board shall approve the offering of any rewards by the school district. The approval shall specify the amount of the reward and the crime to which it is applicable. The approval may relate to a specific incident or to a continuing category of crime, i.e., assault of a teacher, damage to school property, etc.

IV. ESTABLISHMENT OF PROCEDURES

The superintendent shall develop directives and procedures to address the timing and method of payment of any reward earned by an information provider. The information provided must have led to the conviction of the person who committed or conspired to commit the crime for which the reward was offered.

Source: Cambridge-Isanti Schools

Legal References: Minn. Stat. § 123B.02, Subd. 22 (Reward)

Reviewed: 4-20-06, 09-22-16

Approved: 5-18-06, 10-13-16

908 - American Indian Committee

POLICY #908

AMERICAN INDIAN COMMITTEE



I. PURPOSE

The American Indian Parent Committee in collaboration with the System Accountability Team of the Cambridge-Isanti School District #911 will continuously review the programs offered by the school district, and will provide input concerning the educational needs of the American Indian children and the needs for adult education programs for American Indian people in this community.

909 - Relations with Colleges and Universities

POLICY #909

RELATIONS WITH COLLEGES AND UNIVERSITIES



I. PURPOSE

The School Board recognizes that staff and students of the district benefit from programs and resources provided by the colleges and universities. This policy is designed to support and facilitate program relationships with post-secondary education institutions.

910 - Public Information Program

POLICY #910

PUBLIC INFORMATION PROGRAM

I. PURPOSE

An effective public relations/communications program is a necessary component of a school system's organization and operation. This policy is designed to provide the foundation for school district public relations and communications.

II. GENERAL STATEMENT OF POLICY

The School Board directs the development, maintenance and operation of a public relations/communications program, and, is committed to providing factual, honest, timely and accurate information.

The school district's public relations/communications program should:

A. Encourage a better understanding of the goals, needs and accomplishments of the total educational program;

B. Be a planned, systematic flow of information between the School Board, Superintendent, district employees, parents, and community members;

C. Use a variety of media including but not limited to, meetings, letters, newspaper articles, news releases, radio and cable TV programs, publications, display signs, the District web site, and personal contacts; and

D. Provide the channels necessary for resolving problems and eliminating misunderstandings.

The school district's public relations/communications program will:

A. Encourage informal, as well as formal, methods of communications;

B. Be a planned, systematic flow of information between the schools employees, parents and community members;

C. Provide clear channels for resolving problems and/or misunderstandings for students, staff, parents, and community members; and

Supplement and support the general public relations/communications program of the school district. The School Board encourages all school employees to participate in positive school-community interaction by communicating pertinent and correct information to community members. This may be at the request of communitymembers or at the initiative of the school employee.

The School Board delegates to the Superintendent the development and coordination of a public relations/communications program in accordance with the above principles and suggestions. This will include foci on both internal and external communication plans.

Source: Cambridge-Isanti Schools

Reviewed: 11-20-89, 04-24-03, 09-22-16

Approved: 07-24-86, 05-22-03, 10-13-16