500 - Students

The policies in category 500 pertain to the roles and functions students of the school district. 

501 - School Weapons Policy

 

POLICY #501

SCHOOL WEAPONS POLICY

I. PURPOSE

The purpose of this policy is to assure a safe school environment for students, staff and the public.

II. GENERAL STATEMENT OF POLICY

No student or nonstudent, including adults and visitors, shall possess, use or distribute a weapon when in a school location except as provided in this policy. The school district will act to enforce this policy and to discipline or take appropriate action against any student, teacher, administrator, school employee, volunteer, or member of the public who violates this policy.

III. DEFINITIONS

A. "Weapon"

1. A "weapon" means any object, device or instrument designed as a weapon or through its use is capable of threatening or producing bodily harm or which may be used to inflict self-injury.

2. No person shall possess, use or distribute any object, device or instrument having the appearance of a weapon and such objects, devices or instruments shall be treated as weapons.

3. No person shall use articles designed for other purposes (i.e., lasers or laser pointers, belts, combs, pencils, files, scissors, etc.), to inflict bodily harm and/or intimidate and such use will be treated as the possession and use of a weapon.

B. "School Location" includes any school building or grounds, whether leased, rented, owned or controlled by the school, locations of school activities or trips, bus stops, school buses or school vehicles, school-contracted vehicles, the area of entrance or departure from school premises or events, all locations where school-related functions are conducted, and anywhere students are under the jurisdiction of the school district.

C. "Possession" means having a weapon on one’s person or in an area subject to one’s control in a school location.

IV. EXCEPTIONS

A. A student who finds a weapon on the way to school or in a school location, or a student who discovers that he or she accidentally has a weapon in his or her 501-2

possession, and takes the weapon immediately to the principal’s office shall not be considered to possess a weapon. If it would be impractical or dangerous to take the weapon to the principal’s office, a student shall not be considered to possess a weapon if he or she immediately turns the weapon over to an administrator, teacher or head coach or immediately notifies an administrator, teacher or head coach of the weapon’s location.

B. It shall not be a violation of this policy if a nonstudent (or student where specified) falls within one of the following categories:

1. active licensed peace officers;

2. military personnel, or students or nonstudents participating in military training, who are on duty performing official duties;

3. persons authorized to carry a pistol under Minn. Stat. § 624.714 while in a motor vehicle or outside of a motor vehicle for the purpose of directly placing a firearm in, or retrieving it from, the trunk or rear area of the vehicle;

4. persons who keep or store in a motor vehicle pistols in accordance with Minn. Stat. §§ 624.714 or 624.715 or other firearms in accordance with § 97B.045;

a. Section 624.714 specifies procedures and standards for obtaining pistol permits and penalties for the failure to do so. Section 624.715 defines an exception to the pistol permit requirements for "antique firearms which are carried or possessed as curiosities or for their historical significance or value."

b. Section 97B.045 generally provides that a firearm may not be transported in a motor vehicle unless it is (1) unloaded and in a gun case without any portion of the firearm exposed; (2) unloaded and in the closed trunk; or (3) a handgun carried in compliance with §§ 624.714 and 624.715. 5. firearm safety or marksmanship courses or activities for students or nonstudents conducted on school property;

6. possession of dangerous weapons, BB guns, or replica firearms by a ceremonial color guard;

7. a gun or knife show held on school property;

8. possession of non-operable replica firearms with written permission of the principal or other person having general control and supervision of the school.

9. persons who are on unimproved property owned or leased by a child care center, school or school district unless the person knows that a student is 501-3 currently present on the land for a school-related activity.

C. Policy Application to Instructional Equipment/Tools

While the school district does not allow the possession, use, or distribution of weapons by students or nonstudents, such a position is not meant to interfere with instruction or the use of appropriate equipment and tools by students or nonstudents. Such equipment and tools, when properly possessed, used, and stored, shall not be considered in violation of the rule against the possession, use, or distribution of weapons. However, when authorized instructional and work equipment and tools are used in a potentially dangerous or threatening manner, such possession and use will be treated as the possession and use of a weapon.

D. Firearms in School Parking Lots and Parking Facilities

A school district may not prohibit the lawful carry or possession of firearms in a school parking lot or parking facility. For purposes of this policy, the "lawful" carry or possession of a firearm in a school parking lot or parking facility is specifically limited to nonstudent permit-holders authorized under Minn. Stat. § 624.714 to carry a pistol in the interior of a vehicle or outside the motor vehicle for the purpose of directly placing a firearm in, or retrieving it from, the trunk or rear area of the vehicle. Any possession or carry of a firearm beyond the immediate vicinity of a permit-holder’s vehicle shall constitute a violation of this policy.

V. CONSEQUENCES FOR STUDENT WEAPON POSSESSION/

USE/ DISTRIBUTION

A. A. The school district does not allow the possession, use, or distribution of weapons by students. Consequently, the minimum consequence for students possessing, using, or distributing weapons shall include:

1. immediate out-of-school suspension;

2. confiscation of the weapon;

3. immediate notification of police;

4. parent or guardian notification; and

5. recommendation to the superintendent of dismissal for a period of time not to exceed one year.

B. Pursuant to Minnesota law, a student who brings a firearm, as defined by federal law, to school will be expelled for at least one year. The school board may modify this requirement on a case-by-case basis.

C. Administrative Discretion 501-4

While the school district does not allow the possession, use, or distribution of weapons by students, the superintendent may use discretion in determining whether, under the circumstances, a course of action other than the minimum consequences specified above is warranted. If so, other appropriate action may be taken, including consideration of a recommendation for lesser discipline.

VI. CONSEQUENCES FOR WEAPON POSSESSION/USE/

DISTRIBUTION BY NONSTUDENTS

A. Employees

1. An employee who violates the terms of this policy is subject to disciplinary action, including nonrenewal, suspension, or discharge as deemed appropriate by the school board.

2. Sanctions against employees, including nonrenewal, suspension, or discharge shall be pursuant to and in accordance with applicable statutory authority, collective bargaining agreements, and school district policies.

3. When an employee violates the weapons policy, law enforcement may be notified, as appropriate.

B. Other Nonstudents

1. Any member of the public who violates this policy shall be informed of the policy and asked to leave the school location. Depending on the circumstances, the person may be barred from future entry to school locations. In addition, if the person is a student in another school district, that school district may be contacted concerning the policy violation.

2. If appropriate, law enforcement will be notified of the policy violation by the member of the public and may be asked to provide an escort to remove the member of the public from the school location.

Source: Cambridge-Isanti Schools

Legal References:

     Minn. Stat. § 97B.045 (Transportation of Firearms)

     Minn. Stat. § 121A.05 (Referral to Police)

     Minn. Stat. §§ 121A.40-121A.56 (Pupil Fair Dismissal Act)

     Minn. Stat. § 121A.44 (Expulsion for Possession of Firearm)

     Minn. Stat. § 609.02, Subd. 6 (Definition of Dangerous Weapon)

     Minn. Stat. § 609.605 (Trespass)

     Minn. Stat. § 609.66 (Dangerous Weapons)

     Minn. Stat. § 624.714 (Carrying of Weapons without Permit; Penalties)

     Minn. Stat. § 624.715 (Exemptions; Antiques and Ornaments)

     18 U.S.C. § 921 (Definition of Firearm)

     In re C.R.M. 611 N.W.2d 802 (Minn. 2000) 501-5

Cross References: Policy 403 (Discipline, Suspension, and Dismissal of School District Employees)

     Policy 506 (Student Discipline)

     Policy 525 (Violence Prevention)

Review Date: 12-21-98, 8-23-01, 4-22-04, 2-21-06, 11-19-15

Approved: 1-21-99, 9-20-01, 5-20-04, 3-23-06, 12-17-15

502 - Search of Student Lockers, Desks, Personal Possessions and Student's Person

POLICY #502

SEARCH OF STUDENT LOCKERS, DESKS,

PERSONAL POSSESSIONS, AND STUDENT’S PERSON

I. PURPOSE

The purpose of this policy is to provide for a safe and healthful educational environment by enforcing the school district’s policies against contraband.

II. GENERAL STATEMENT OF POLICY

A. Lockers and Personal Possessions within a Locker

Pursuant to Minnesota statutes, school lockers are the property of the school district. At no time does the school district relinquish its exclusive control of lockers provided for the convenience of students. Inspection of the interior of lockers may be conducted by school officials for any reason at any time, without notice, without student consent, and without a search warrant. The personal possessions of students within a school locker may be searched only when school officials have a reasonable suspicion that the search will uncover evidence of a violation of law or school rules. As soon as practicable after the search of a student’s personal possessions, the school officials must provide notice of the search to students whose lockers were searched unless disclosure would impede an ongoing investigation by police or school officials.

B. Desks

School desks are the property of the school district. At no time does the school district relinquish its exclusive control of desks provided for the convenience of students. Inspection of the interior of desks may be conducted by school officials for any reason at any time, without notice, without student consent, and without a search warrant.

C. Personal Possessions and Student’s Person

The personal possessions of students and/or a student’s person may be searched when school officials have a reasonable suspicion that the search will uncover a violation of law or school rules. The search will be reasonable in its scope and intrusiveness.

D. A violation of this policy occurs when students use lockers and desks for unauthorized purposes or to store contraband. A violation occurs when students carry contraband on their person or in their personal possessions.

 

III. DEFINITIONS

A. “Contraband” means any unauthorized item possession of which is prohibited by school district policy and/or law. It includes, but is not limited to, weapons and “look-alikes,” alcoholic beverages, controlled substances and “look-alikes,” overdue books and other materials belonging to the school district, and stolen property.

B. “Personal possessions” includes, but is not limited to, purses, backpacks, book bags, packages, and clothing.

C. “Reasonable suspicion” means that a school official has grounds to believe that the search will result in evidence of a violation of school district policy, rules, and/or law. Reasonable suspicion may be based on a school official’s personal observation, a report from a student, parent or staff member, a student’s suspicious behavior, a student’s age and past history or record of conduct both in and out of the school context, or other reliable sources of information.

D. “Reasonable scope” means that the scope and/or intrusiveness of the search is reasonably related to the objectives of the search. Factors to consider in determining what is reasonable include the seriousness of the suspected infraction, the reliability of the information, the necessity of acting without delay, the existence of exigent circumstances necessitating an immediate search and further investigation (e.g., to prevent violence, serious and immediate risk of harm or destruction of evidence), and the age of the student.

IV. PROCEDURES

A. School officials may inspect the interiors of lockers and desks for any reason at any time, without notice, without student consent, and without a search warrant.

B. School officials may inspect the personal possessions of a student and/or a student’s person based on a reasonable suspicion that the search will uncover a violation of law or school rules. A search of personal possessions of a student and/or a student’s person will be reasonable in its scope and intrusiveness.

C. As soon as practicable after a search of personal possessions within a locker pursuant to this policy, the school officials must provide notice of the search to students whose possessions were searched unless disclosure would impede an ongoing investigation by police or school officials.

D. Whenever feasible, a search of a person shall be conducted in private by a school official of the same sex. A second school official of the same sex shall be present as an observer during the search of a person whenever feasible.

E. A strip search is a search involving the removal of coverings or clothing from private areas. Mass strip searches, or body cavity searches, are prohibited. Strip searches will be conducted only in circumstances involving imminent danger.

F. A school official conducting any other search may determine when it is appropriate to have a second official present as an observer.

G. A copy of this policy will be printed in the student handbook or disseminated in any other way which school officials deem appropriate. The school district shall provide a copy of this policy to a student when the student is given use of a locker.

V. DIRECTIVES AND GUIDELINES

School administration may establish reasonable directives and guidelines which address specific needs of the school district, such as use of tape in lockers, standards of cleanliness and care, posting of pin-ups and posters which may constitute sexual harassment, etc.

VI. SEIZURE OF CONTRABAND

If a search yields contraband, school officials will seize the item and, where appropriate, turn it over to legal officials for ultimate disposition.

VII. VIOLATIONS

A student found to have violated this policy and/or the directives and guidelines implementing it shall be subject to discipline in accordance with the school district’s Student Discipline Policy, which may include suspension, exclusion, or expulsion, and the student may, when appropriate, be referred to legal officials.

Source: Cambridge-Isanti Schools

Legal References:

U. S. Const., amend. IV

Minn. Const., art. I, § 10

Minn. Stat. § 121A.72 (School Locker Policy)

New Jersey v. T.L.O., 469 U.S. 325, 105 S.Ct. 733, 83 L.Ed.2d 720 (1985)

G.C. v. Owensboro Public Schools, 711 F.3d 623 (6th Cir. 2013)

Cross References:

Policy 417 (Chemical Use and Abuse)

Policy 418 (Drug-Free Workplace/Drug-Free School)

Policy 501 (School Weapons)

Policy 506 (Student Discipline)

Reviewed: 8-23-01, 04-21-16

Approved: 9-20-01, 05-19-16

503 - Student Attendance

POLICY #503

STUDENT ATTENDANCE

PURPOSE

A. The school board believes that regular school attendance is directly related to success in academic work, benefits students socially, provides opportunities for important communications between teachers and students, and establishes regular habits of dependability important to the future of the student. The purpose of this policy is to encourage regular school attendance. It is intended to be positive and not punitive.

B. This policy also recognizes that class attendance is a joint responsibility to be shared by the student, parent or guardian, teacher, and administrators. This policy will assist students in attending class.

II. GENERAL STATEMENT OF POLICY

A. Responsibilities

1. Student’s Responsibility

It is the student’s right to be in school. It is also the student’s responsibility to attend all assigned classes and study halls every day that school is in session and to be aware of and follow the correct procedures when absent from an assigned class or study hall. Finally, it is the student’s responsibility to request any missed assignments due to an absence.

2. Parent or Guardian’s Responsibility

It is the responsibility of the student’s parent or guardian to ensure the student is attending school, to inform the school in the event of a student absence, and to work cooperatively with the school and the student to solve any attendance problems that may arise.

3. Teacher’s Responsibility

It is the teacher’s responsibility to take daily attendance and to maintain accurate attendance records in each assigned class and study hall. It is also the teacher’s responsibility to be familiar with all procedures governing attendance and to apply these procedures uniformly. It is also the teacher’s responsibility to provide any student who has been absent with any missed assignments upon request. Finally, it is the teacher’s responsibility to work cooperatively with the student’s parent or guardian and the student to solve any attendance problems that may arise. 2

4. Administrator’s Responsibility

a. It is the administrator’s responsibility to require students to attend all assigned classes and study halls. It is also the administrator’s responsibility to be familiar with all procedures governing attendance and to apply these procedures uniformly to all students, to maintain accurate records on student attendance, and to prepare a list of the previous day’s absences stating the status of each. Finally, it is the administrator’s responsibility to inform the student’s parent or guardian of the student’s attendance and to work cooperatively with them and the student to solve attendance problems.

b. In accordance with the Minnesota Compulsory Instruction Law, Minn. Stat. § 120A.22, the students of the school district are REQUIRED to attend all assigned classes and/or study halls every day school is in session, unless the student has been excused by the school board from attendance because the student has already completed state and school district standards required to graduate from high school, has withdrawn, or has a valid excuse for absence.

B. Attendance Procedures

Attendance procedures shall be presented to the school board for review and approval. When approved by the school board, the attendance procedures will be included as an addendum to this policy.

1. Excused Absences

a. To be considered an excused absence, the student’s parent or legal guardian may be asked to verify, in writing, the reason for the student’s absence from school, and may request documentation in the event excessive excused absences are noted A note from a physician or a licensed mental health professional stating that the student cannot attend school is a valid excuse.

b. The following are examples of what may be sufficient to constitute excused absences:

(1) Illness.

(2) Serious illness in the student’s immediate family.

(3) A death or funeral in the student’s immediate family or of a close friend or relative.

(4) Medical, dental, or orthodontic treatment, or a counseling appointment. 3

(5) Court appearances occasioned by family or personal action.

(6) Religious instruction not to exceed three hours in any week.

(7) Physical emergency conditions such as fire, flood, storm, etc.

(8) Official school field trip or other school-sponsored outing.

(9) Removal of a student pursuant to a suspension. Suspensions are to be handled as excused absences and students will be permitted to complete make-up work.

(10) Family emergencies.

(11) Active duty in any military branch of the United States.

(12) A student’s condition that requires ongoing treatment for a mental health diagnosis.

(13) Family vacations or trips with sufficient advanced notice and approval

c. Consequences of Excused Absences

(1) Students whose absences are excused are required to make up all assignments missed or to complete alternative assignments as deemed appropriate by the classroom teacher.

(2) Work missed because of absence must be made up within a reasonable amount of time from the date of the student’s return to school. Any work not completed within this period shall result in "no credit" for the missed assignment. However, the building principal or the classroom teacher may extend the time allowed for completion of make-up work in the case of an extended illness or other extenuating circumstances.

2. Unexcused Absences

a. The following are examples of absences which will not be excused:

(1) Truancy. An absence by a student which was not approved by the parent and/or the school district. 4

(2) Any absence in which the student failed to comply with any reporting requirements of the school district’s attendance procedures.

(3) Work at home.

(4) Work at a business, except under a school-sponsored work release program.

(5) Any other absence not included under the attendance policy will be assessed on a case-by-case basis

b. Consequences of Unexcused Absences

(1) Absences resulting from official suspension will be handled in accordance with the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56.

(2) Days during which a student is suspended from school shall not be counted in a student’s total cumulated unexcused absences.

(3) In cases of recurring unexcused absences, the administration may also request the county attorney to file a petition with the juvenile court, pursuant to Minnesota statutes.

(4) Students with unexcused absences may be subject to discipline.

C. Tardiness

1. Definition: Students are expected to be in their assigned area at designated times. Failure to do so constitutes tardiness.

2. Procedure for Reporting Tardiness: Students tardy at the start of school must report to the school office for an admission slip.

D. Participation in Extracurricular Activities and School-Sponsored On-the-Job Training Programs

1. This policy applies to all students involved in any extracurricular activity scheduled either during or outside the school day and any school-sponsored on-the-job training programs.

2. School-initiated absences will be accepted and participation permitted.

3. A student may not participate in any activity or program if he or she has an 5

unexcused absence from any class during the day.

4. If a student is suspended from any class, he or she may not participate in any activity or program that day.

5. If a student is absent from school due to medical reasons, he or she must present a physician’s statement or a statement from the student’s parent or guardian clearing the student for participation that day. The note must be presented to the coach or advisor before the student participates in the activity or program.

III. DISSEMINATION OF POLICY

This policy shall be available on the District website. . This policy shall also be available upon request in each principal’s office.

IV. REQUIRED REPORTING

A. Continuing Truant

Minn. Stat. § 260A.02 provides that a continuing truant is a student who is subject to the compulsory instruction requirements of Minn. Stat. § 120A.22 and is absent from instruction in a school, as defined in Minn. Stat. § 120A.05, without valid excuse within a single school year for:

1. Three days if the child is in elementary school; or

2. Three or more class periods on three days if the child is in middle school, junior high school, or high school.

B. Reporting Responsibility

When a student is initially classified as a continuing truant, Minn. Stat. § 260A.03 provides that the school attendance officer or other designated school official shall notify the student’s parent or legal guardian, by first class mail or other reasonable means, of the following:

1. That the child is truant;

2. That the parent or guardian should notify the school if there is a valid excuse for the child’s absences;

3. That the parent or guardian is obligated to compel the attendance of the child at school pursuant to Minn. Stat. § 120A.22 and parents or guardians who fail to meet this obligation may be subject to prosecution under Minn. Stat. § 120A.34; 6

4. That this notification serves as the notification required by Minn. Stat. § 120A.34;

5. That alternative educational programs and services may be available in the child’s enrolling or resident district;

6. That the parent or guardian has the right to meet with appropriate school personnel to discuss solutions to the child’s truancy;

7. That if the child continues to be truant, the parent and child may be subject to juvenile court proceedings under Minn. Stat. Ch. 260;

8. That if the child is subject to juvenile court proceedings, the child may be subject to suspension, restriction, or delay of the child’s driving privilege pursuant to Minn. Stat. § 260C.201; and

9. That it is recommended that the parent or guardian accompany the child to school and attend classes with the child for one day.

C. Habitual Truant

1. A habitual truant is a child under the age of 17 years who is absent from attendance at school without lawful excuse for seven school days per school year if the child is in elementary school or for one or more class periods on seven school days per school year if the child is in middle school, junior high school, or high school, or a child who is 17 years of age who is absent from attendance at school without lawful excuse for one or more class periods on seven school days per school year and who has not lawfully withdrawn from school.

2. A school district attendance officer shall refer a habitual truant child and the child’s parent or legal guardian to appropriate services and procedures, under Minn. Stat. Ch. 260A.

Source: Cambridge-Isanti Schools

Legal References:

     Minn. Stat. § 120A.05 (Definitions)

     Minn. Stat. § 120A.22 (Compulsory Instruction)

     Minn. Stat. § 120A.24 (Reporting)

     Minn. Stat. § 120A.26 (Enforcement and Prosecution)

     Minn. Stat. Stat. § 120A.34 (Violations; Penalties)

     Minn. Stat. §§ 121A.40-121A.56 (Pupil Fair Dismissal Act)

     Minn. Stat. § 260A.02 (Definitions)

     Minn. Stat. § 260A.03 (Notice to Parent or Guardian When Child is a Continuing Truant)

     Minn. Stat. § 260C.007, Subd. 19 (Habitual Truant Defined)

     Minn. Stat. § 260C.201 (Dispositions; Children in Need of Protection 7 Or Services or Neglected and in Foster Care)

     Goss v. Lopez, 419 U.S. 565, 95 S.Ct. 729 (1975)

     Slocum v. Holton Board of Education, 429 N.W.2d 607 (Mich. App. Ct. 988) Campbell v. Board of Education of New Milford, 475 A.2d 289 (Conn. 1984)

     Hamer v. Board of Education of Township High School District No. 113, 66 Ill. App.3d 7, 383 N.E.2d 231 (1978)

     Gutierrez v. School District R-1, 585 P.2d 935 (Co. Ct. App. 1978)

     Knight v. Board of Education, 38 Ill. App. 3d 603, 348 N.E.2d 299 (1976)

     Dorsey v. Bale, 521 S.W.2d 76 (Ky. 1975)

Cross References:

     Policy 506 (Student Discipline

Reviewed: 08-22-02, 07-17-03, 02-21-06, 08-19-10, 01-21-16

Approved: 09-26-02, 08-21-03, 03-23-06, 09-23-10, 02-18-16

504 - Student Dress and Appearance

Policy #504

STUDENT DRESS AND APPEARANCE

I.         PURPOSE

The purpose of this policy is to enhance the education of students by establishing expectations of dress and grooming that are related to educational goals.

II.        GENERAL STATEMENT OF POLICY

A.        The policy of the school district is to encourage students to be dressed appropriately for school activities.  This is a joint responsibility of the student and the student’s parent(s) or guardian(s).

B.        Appropriate clothing includes, but is not limited to, the following:

1.         Clothing appropriate for the weather.

2.         Clothing that does not create a health or safety hazard. 

3.         Clothing appropriate for the activity (i.e., physical education or the classroom).

C.        Inappropriate clothing includes, but is not limited to, the following:

1.         Short shorts, skimpy tank tops, and tops that expose the midriff.

2.         Clothing bearing a message that is lewd, vulgar, or obscene.

3.         Apparel promoting products or activities that are illegal for use by minors.

4.         Objectionable emblems, badges, symbols, signs, words, objects or pictures on clothing or jewelry communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group, evidences gang membership or affiliation, or approves, advances, or provokes any form of religious, racial, or sexual harassment and/or violence against other individuals as defined in Cambridge-Isanti Schools Policy 413.

5.         Any apparel or footwear that would damage school property.

D.        Hats are not allowed in the building except with the approval of the building principal (i.e., student undergoing chemotherapy; medical situations).

E.         The intention of this policy is not to abridge the rights of students to express political, religious, philosophical, or similar opinions by wearing apparel on which such messages are stated.  Such messages are acceptable as long as they are not lewd, vulgar, obscene, defamatory, profane, or do not advocate violence or harassment against others.

F.         “Gang,” as defined in this policy, means any ongoing organization, association, or group of three or more persons, whether formal or informal, having as one of its primary activities the commission of one or more criminal acts, which has an identifiable name or identifying sign or symbol, and whose members individually or collectively engage in or whose members engaged in a pattern of criminal gang activity.  “Pattern of gang activity” means the commission, attempt to commit, conspiring to commit, or solicitation of two or more criminal acts, provided the criminal acts were committed on separate dates or by two or more persons who are members of or belong to the same criminal street gang.

III.      PROCEDURES

A.        When, in the judgment of the administration, a student’s appearance, grooming, or mode of dress interferes with or disrupts the educational process or school activities, or poses a threat to the health or safety of the student or others, the student will be directed to make modifications or will be sent home for the day.  Parents/guardians will be notified.

B.        The administration may recommend a form of dress considered appropriate for a specific event and communicate the recommendation to students and parents/guardians.

C.        Likewise, an organized student group may recommend a form of dress for students considered appropriate for a specific event and make such recommendation to the administration for approval.

Source:                       Cambridge-Isanti Schools

Legal References:

  • U. S. Const., amend. I
  • Tinker v. Des Moines Indep. Sch. Dist., 393 U.S. 503, 89 S.Ct. 733, 21 L.Ed.2d 73
  • B.W.A. v. Farmington R-7 Sch. Dist., 554 F.3d 734 (8th Cir. 2009) Lowry v. Watson Chapel Sch. Dist., 540 F.3d 752 (8th Cir. 2008) Stephenson v. Davenport Cmty. Sch. Dist., 110 F.3d 1303 (8th Cir. 1997)
  • B.H. ex rel. Hawk v. Easton Area School Dist., 725 F.3d 293 (3rd Cir. 2013)
  • D.B. ex rel. Brogdon v. Lafon, 217 Fed.Appx. 518 (6th Cir. 2007)
  • Hardwick v. Heyward, 711 F.3d 426 (4th Cir. 2013)
  • Madrid v. Anthony, 510 F.Supp.2d 425 (S.D. Tex. 2007)
  • McIntire v. Bethel School, Indep. Sch. Dist. No. 3, 804 F.Supp. 1415 (W.D.  Okla. 1992)
  • Hicks v. Halifax County Bd. of Educ., 93 F.Supp.2d 649 (E.D. N.C. 1999)
  • Olesen v. Bd. of Educ. of Sch. Dist. No. 228, 676 F.Supp. 820 (N.D. Ill. 1987)

Cross References:

  • Policy 413 (Harassment and Violence)
  • Policy 506 (Student Discipline)
  • Policy 525 (Violence Prevention)

Reviewed:                   3-21-02, 2-22-07, 5-22-08, 9-24-09, 7-22-10, 12-15-16

Approved:                   4-18-02, 2-22-07, 5-22-08, 9-24-09, 7-22-10, 01-19-17

                                                                             

505 - Distribution of Nonschool Sponsored Materials on School Premises by Students and Employees

505.1 - Distribution of Information for Political and Activities

506 - Student Discipline

POLICY #506

STUDENT DISCIPLINE

I. PURPOSE

The purpose of this policy is to ensure that students are aware of and comply with the school district’s expectations for student conduct. Such compliance will enhance the school district’s ability to maintain discipline and ensure that there is no interference with the educational process. The school district will take appropriate disciplinary action when students fail to adhere to the Code of Student Conduct established by this policy.

II. GENERAL STATEMENT OF POLICY

The school board recognizes that individual responsibility and mutual respect are essential components of the educational process. The school board further recognizes that nurturing the maturity of each student is of primary importance and is closely linked with the balance that must be maintained between authority and self-discipline as the individual progresses from a child’s dependence on authority to the more mature behavior of self-control.

All students are entitled to learn and develop in a setting which promotes respect of self, others, and property. Proper positive discipline can only result from an environment which provides options and stresses student self-direction, decision-making, and responsibility. Schools can function effectively only with internal discipline based on mutual understanding of rights and responsibilities.

Students must conduct themselves in an appropriate manner that maintains a climate in which learning can take place. Overall decorum affects student attitudes and influences student behavior. Proper student conduct is necessary to facilitate the education process and to create an atmosphere conducive to high student achievement.

Although this policy emphasizes the development of self-discipline, it is recognized that there are instances when it will be necessary to administer disciplinary measures. The position of the school district is that a fair and equitable district-wide student discipline policy will contribute to the quality of the student’s educational experience. This discipline policy is adopted in accordance with and subject to the Minnesota Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56.

In view of the foregoing and in accordance with Minn. Stat. § 121A.55, the school board, with the participation of school district administrators, teachers, employees, students, parents, community members, and such other individuals and organizations as appropriate, has developed this policy which governs student conduct and applies to all students of the school district.

III. AREAS OF RESPONSIBILITY

A. The School Board. The school board holds all school personnel responsible for the maintenance of order within the school district and supports all personnel acting within the framework of this discipline policy.

B. Superintendent. The superintendent shall establish guidelines and directives to carry out this policy, hold all school personnel, students, and parents responsible for conforming to this policy, and support all school personnel performing their duties within the framework of this policy. The superintendent shall also establish guidelines and directives for using the services of appropriate agencies for assisting students and parents. Any guidelines or directives established to implement this policy shall be submitted to the school board for approval and shall be attached as an addendum to this policy.

C. Principal. The school principal is given the responsibility and authority to formulate building rules and regulations necessary to enforce this policy, subject to final school board approval. The principal shall give direction and support to all school personnel performing their duties within the framework of this policy. The principal shall consult with parents of students conducting themselves in a manner contrary to the policy. The principal shall also involve other professional employees in the disposition of behavior referrals and shall make use of those agencies appropriate for assisting students and parents. A principal, in exercising his or her lawful authority, may use reasonable force when it is necessary under the circumstances to correct or restrain a student or prevent bodily harm or death to another.

D. Teachers. All teachers shall be responsible for providing a well-planned teaching/learning environment and shall have primary responsibility for student conduct, with appropriate assistance from the administration. All teachers shall enforce the Code of Student Conduct. In exercising the teacher’s lawful authority, a teacher may use reasonable force when it is necessary under the circumstances to correct or restrain a student or prevent bodily harm or death to another.

E. Other School District Personnel. All school district personnel shall be responsible for contributing to the atmosphere of mutual respect within the school. Their responsibilities relating to student behavior shall be as authorized and directed by the superintendent. A school employee, school bus driver, or other agent of a school district, in exercising his or her lawful authority, may use reasonable force when it is necessary under the circumstances to restrain a student or prevent bodily harm or death to another.

F. Parents or Legal Guardians. Parents and guardians shall be held responsible for the behavior of their children as determined by law and community practice. They are expected to cooperate with school authorities and to participate regarding the behavior of their children.

G. Students. All students shall be held individually responsible for their behavior and for knowing and obeying the Code of Student Conduct and this policy.

H. Community Members. Members of the community are expected to contribute to the establishment of an atmosphere in which rights and duties are effectively acknowledged and fulfilled.

IV. STUDENT RIGHTS

All students have the right to an education and the right to learn.

V. STUDENT RESPONSIBILITIES

All students have the responsibility:

A. For their behavior and for knowing and obeying all school rules, regulations, policies, and procedures;

B. To attend school daily, except when excused, and to be on time to all classes and other school functions;

C. To pursue and attempt to complete the courses of study prescribed by the state and local school authorities;

D. To make necessary arrangements for making up work when absent from school;

E. To assist the school staff in maintaining a safe school for all students;

F. To be aware of all school rules, regulations, policies, and procedures, including those in this policy, and to conduct themselves in accord with them;

G. To assume that until a rule or policy is waived, altered, or repealed, it is in full force and effect;

H. To be aware of and comply with federal, state, and local laws;

I. To volunteer information in disciplinary cases should they have any knowledge relating to such cases and to cooperate with school staff as appropriate;

J. To respect and maintain the school’s property and the property of others;

K. To dress and groom in a manner which meets standards of safety and health and common standards of decency and which is consistent with applicable school district policy;

L. To avoid inaccuracies in student newspapers or publications and refrain from indecent or obscene language;

M. To conduct themselves in an appropriate physical or verbal manner; and

N. To recognize and respect the rights of others.

VI. CODE OF STUDENT CONDUCT

A. The following are examples of unacceptable behavior subject to disciplinary action by the school district. These examples are not intended to be an exclusive list. Any student who engages in any of these activities shall be disciplined in accordance with this policy. This policy applies to all school buildings, school grounds, and school property or property immediately adjacent to school grounds; school-sponsored activities or trips; school bus stops; school buses, school vehicles, school contracted vehicles, or any other vehicles approved for school district purposes; the area of entrance or departure from school premises or events; and all school-related functions, school-sponsored activities, events, or trips. School district property also may mean a student’s walking route to or from school for purposes of attending school or school-related functions, activities, or events. While prohibiting unacceptable behavior subject to disciplinary action at these locations and events, the school district does not represent that it will provide supervision or assume liability at these locations and events. This policy also applies to any student whose conduct at any time or in any place interferes with or obstructs the mission or operations of the school district or the safety or welfare of the student, other students, or employees.

1. Violations against property including, but not limited to, damage to or destruction of school property or the property of others, failure to compensate for damage or destruction of such property, arson, breaking and entering, theft, robbery, possession of stolen property, extortion, trespassing, unauthorized usage, or vandalism;

2. The use of profanity or obscene language, or the possession of obscene materials;

3. Gambling, including, but not limited to, playing a game of chance for stakes;

4. Violation of the school district rules, regulations and policies, including but not limited to: Hazing Prohibition Policy; Student Attendance Policy; Weapons Policy, Violence Prevention Policy; Internet Acceptable Use and Safety Policy; Search of Student Lockers, Desks, Personal Possessions, and Student’s Person Policy; Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches Policy; Student Transportation Safety Policy; Student Use and Parking of Motor Vehicles, Patrols, Inspections, and Searches Policy; Bullying Prohibition Policy; Harassment and Violence Policy; Distribution of Non-school-Sponsored Materials on School Premises by Students and Employees Policy;

5. Attendance problems including, but not limited to, truancy, absenteeism, tardiness, skipping classes, or leaving school grounds without permission;

6. Opposition to authority using physical force or violence;

7. Using, possessing, or distributing tobacco or tobacco paraphernalia;

8. Using, possessing, distributing, intending to distribute, making a request to another person for (solicitation), or being under the influence of alcohol or other intoxicating substances or look-alike substances;

9. Using, possessing, distributing, intending to distribute, making a request to another person for (solicitation), or being under the influence of narcotics, drugs, or other controlled substances, (except as prescribed by a physician), or look-alike substances, (these prohibitions include medical marijuana or medical cannabis, even when prescribed by a physician, and one student sharing prescription medication with another student);

10. Using, possessing, or distributing items or articles that are illegal or harmful to persons or property including, but not limited to, drug paraphernalia;

11. Using, possessing, or distributing weapons, or look-alike weapons or other dangerous objects;

12. Possession of ammunition including, but not limited to, bullets or other projectiles designed to be used in or as a weapon;

13. Possession, use, or distribution of explosives or any compound or mixture, the primary or common purpose or intended use of which is to function as an explosive;

14. Possession, use, or distribution of fireworks or any substance or combination of substances or article prepared for the purpose of producing a visible or an audible effect by combustion, explosion, deflagration or detonation;

15. Using an ignition device, including a butane or disposable lighter or matches, inside an educational building and under circumstances where there is a risk of fire, except where the device is used in a manner authorized by the school;

16. Criminal activity, violation of any local, state, or federal law as appropriate;

17. Acts disruptive of the educational process, including, but not limited to, disobedience, disruptive or disrespectful behavior, defiance of authority, cheating, insolence, insubordination, failure to identify oneself, improper activation of fire alarms, or bomb threats;

18. Possession of nuisance devices or objects which cause distractions and may facilitate cheating including, but not limited to, pagers, radios, and phones, including picture phones;

19. Violation of parking or school traffic rules and regulations, including, but not limited to, driving on school property in such a manner as to endanger persons or property;

20. Violation of directives or guidelines relating to lockers or improperly gaining access to a school locker;

21. Possession or distribution of slanderous, libelous, or pornographic materials;

22. Clothing which is related to or offensive in regard to a contemporary sensitive issue, student attire or personal grooming which creates a danger to health or safety or creates a disruption to the educational process, including clothing which bears a message which is lewd, vulgar, or obscene, apparel promoting products or activities that are illegal for use by minors, or clothing containing objectionable emblems, signs, words, objects, or pictures communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group or which connotes gang membership;

23. Falsification of any records, documents, notes, or signatures;

24. Tampering with, changing, or altering records or documents of the school district by any method including, but not limited to, computer access or other electronic means;

25. Scholastic dishonesty which includes, but is not limited to, cheating on a school assignment or test, plagiarism, or collusion, including the use of picture phones or other technology to accomplish this end;

26. Impertinent or disrespectful language toward teachers or other school district personnel;

27. Actions, including fighting or any other assaultive behavior, which causes or could cause injury to the student or other persons or which otherwise endangers the health, safety, or welfare of teachers, students, other school district personnel, or other persons;

28. Committing an act which inflicts great bodily harm upon another person, even though accidental or a result of poor judgment;

29. Violations against persons, including, but not limited to, assault or threatened assault, fighting, harassment, interference or obstruction, attack with a weapon, or look-alike weapon, sexual assault, illegal or inappropriate sexual conduct, or indecent exposure;

30. Verbal assaults or verbally abusive behavior including, but not limited to, use of language that is discriminatory, abusive, obscene, threatening, intimidating, or that degrades other people;

31. Physical or verbal threats including, but not limited to, the staging or reporting of dangerous or hazardous situations that do not exist;

32. Inappropriate, abusive, threatening, or demeaning actions based on race, color, creed, religion, sex, marital status, status with regard to public assistance, disability, national origin, or sexual orientation;

33. Other acts, as determined by the school district, which are disruptive of the educational process or dangerous or detrimental to the student or other students, school district personnel or surrounding persons, or which violate the rights of others or which damage or endanger the property of the school, or which otherwise interferes with or obstruct the mission or operations of the school district or the safety or welfare of students or employees.

VII. DISCIPLINARY ACTION OPTIONS

The general policy of the school district is to utilize progressive discipline to the extent reasonable and appropriate based upon the specific facts and circumstances of student misconduct. The specific form of discipline chosen in a particular case is solely within the discretion of the school district. At a minimum, violation of school district rules, regulations, policies, or procedures will result in discussion of the violation and a verbal warning. The school district shall, however, impose more severe disciplinary sanctions for any violation, including exclusion or expulsion, if warranted by the student’s misconduct, as determined by the school district. Disciplinary action may include, but is not limited to, one or more of the following:

A. Student conference with teacher, principal, counselor, or other school district personnel, and verbal warning;

B. Confiscation by school district personnel and/or by law enforcement of any item, article, object, or thing, prohibited by, or used in the violation of, any school district policy, rule, regulation, procedure, or state or federal law. If confiscated by the school district, the confiscated item, article, object, or thing will be released only to the parent/guardian following the completion of any investigation or disciplinary action instituted or taken related to the violation.

C. Parent contact;

D. Parent conference;

E. Removal from class;

F. In-school suspension;

G. Suspension from extracurricular activities;

H. Detention or restriction of privileges;

I. Loss of school privileges;

J. In-school monitoring or revised class schedule;

K. Referral to in-school support services;

L. Referral to community resources or outside agency services;

M. Financial restitution;

N. Referral to police, other law enforcement agencies, or other appropriate authorities;

O. A request for a petition to be filed in district court for juvenile delinquency adjudication;

P. Out-of-school suspension under the Pupil Fair Dismissal Act;

Q. Preparation of an admission or readmission plan;

R. Saturday school;

S. Expulsion under the Pupil Fair Dismissal Act;

T. Exclusion under the Pupil Fair Dismissal Act; and/or

U. Other disciplinary action as deemed appropriate by the school district.

VIII. REMOVAL OF STUDENTS FROM CLASS

A. The teacher of record shall have the general control and government of the classroom. Teachers have the responsibility of attempting to modify disruptive student behavior by such means as conferring with the student, using positive reinforcement, assigning consequences, or contacting the student’s parents. When such measures fail, or when the teacher determines it is otherwise appropriate based upon the student’s conduct, the teacher shall have the authority to remove the student from class pursuant to the procedures established by this discipline policy. “Removal from class” and “removal” mean any actions taken by a teacher, principal, or other school district employee to prohibit a student from attending a class or activity period for a period of time not to exceed five (5) days, pursuant to this discipline policy.

Grounds for removal from class shall include any of the following:

1. Willful conduct that significantly disrupts the rights of others to an education, including conduct that interferes with a teacher’s ability to teach or communicate effectively with students in a class or with the ability of other students to learn;

2. Willful conduct that endangers surrounding persons, including school district employees, the student or other students, or the property of the school;

3. Willful violation of any school rules, regulations, policies or procedures, including the Code of Student Conduct in this policy; or

4. Other conduct, which in the discretion of the teacher or administration, requires removal of the student from class.

Such removal shall be for at least one (1) activity period or class period of instruction for a given course of study and shall not exceed five (5) such periods.

A student must be removed from class immediately for assault or other indications of violent behavior. “Assault” is an act done with intent to cause fear in another of immediate bodily harm or death; or the intentional infliction of, or attempt to inflict, bodily harm upon another. The removal from class shall be for a period of time deemed appropriate by the principal, in consultation with the teacher.

B. If a student is removed from class more than ten (10) times in a school year, the school district shall notify the parent or guardian of the student’s tenth removal from class and make reasonable attempts to convene a meeting with the student’s parent or guardian to discuss the problem that is causing the student to be removed from class.

IX. DISMISSAL

A. “Dismissal” means the denial of the current educational program to any student, including exclusion, expulsion and suspension. Dismissal does not include removal from class.

The school district shall not deny due process or equal protection of the law to any student involved in a dismissal proceeding which may result in suspension, exclusion or expulsion.

The school district shall not dismiss any student without attempting to provide alternative educational services before dismissal proceedings, except where it appears that the student will create an immediate and substantial danger to self or to surrounding persons or property.

B. Violations leading to suspension, based upon severity, may also be grounds for actions leading to expulsion, and/or exclusion. A student may be dismissed on any of the following grounds:

1. Willful violation of any reasonable school board regulation, including those found in this policy;

2. Willful conduct that significantly disrupts the rights of others to an education, or the ability of school personnel to perform their duties, or school sponsored extracurricular activities; or

3. Willful conduct that endangers the student or other students, or surrounding persons, including school district employees, or property of the school.

C. Suspension Procedures

1. “Suspension” means an action by the school administration, under rules promulgated by the School Board, prohibiting a student from attending school for a period of no more than ten (10) school days; provided, however, if a suspension is longer than five (5) school days, the suspending administrator shall provide the superintendent with a reason for the longer term of suspension. This definition does not apply to dismissal for one (1) school day or less where a student with a disability does not receive regular or special education instruction during that dismissal period.

2. If a student’s total days of removal from school exceed ten (10) cumulative days in a school year, the school district shall make reasonable attempts to convene a meeting with the student and the student’s parent or guardian before subsequently removing the student from school and, with the permission of the parent or guardian, arrange for a mental health screening for the student at the parent or guardian’s expense. The purpose of this meeting is to attempt to determine the pupil’s need for assessment or other services or whether the parent or guardian should have the student assessed or diagnosed to determine whether the student needs treatment for a mental health disorder.

3. Each suspension action may include a readmission plan. The plan shall include, where appropriate, a provision for implementing alternative educational services upon readmission which must not be used to extend the current suspension. A readmission plan must not obligate a parent or guardian to provide psychotropic drugs to their student as a condition of readmission. School administration must not use the refusal of a parent or guardian to consent to the administration of psychotropic drugs to their student or to consent to a psychiatric evaluation, screening, or examination of the student as a ground, by itself, to prohibit the student from attending class or participating in a school-related activity, or as a basis of a charge of child abuse, child neglect, or medical or educational neglect. The school administration may not impose consecutive suspensions against the same student for the same course of conduct, or incident of misconduct, except where the student will create an immediate and substantial danger to self or to surrounding persons or property or where the school district is in the process of initiating an expulsion, in which case the school administration may extend the suspension to a total of fifteen (15) days.

4. A child with a disability may be suspended. When a child with a disability has been suspended for more than five (5) consecutive days or ten (10) cumulative school days in the same year, and that suspension does not involve a recommendation for expulsion or exclusion or other change in placement under federal law, relevant members of the child’s IEP team, including at least one of the child’s teachers, shall meet and determine the extent to which the child needs services in order to continue to participate in the general education curriculum, although in another setting, and to progress toward meeting the goals in the child’s IEP. That meeting must occur as soon as possible, but no more than ten (10) days after the sixth (6th) consecutive day of suspension or the tenth (10th) cumulative day of suspension has elapsed.

5. The school administration shall implement alternative educational services when the suspension exceeds five (5) days. Alternative educational services may include, but are not limited to, special tutoring, modified curriculum, modified instruction, other modifications or adaptations, instruction through electronic media, special education services as indicated by appropriate assessments, homebound instruction, supervised homework, or enrollment in another district or in an alternative learning center under Minn. Stat. § 123A.05 selected to allow the pupil to progress toward meeting graduation standards under Minn. Stat. § 120B.02, although in a different setting.

6. The school administration shall not suspend a student from school without an informal administrative conference with the student. The informal administrative conference shall take place before the suspension, except where it appears that the student will create an immediate and substantial danger to self or to surrounding persons or property, in which case the conference shall take place as soon as practicable following the suspension. At the informal administrative conference, a school administrator shall notify the student of the grounds for the suspension, provide an explanation of the evidence the authorities have, and the student may present the student’s version of the facts. A separate administrative conference is required for each period of suspension.

7. After school administration notifies a student of the grounds for suspension, school administration may, instead of imposing the suspension, do one or more of the following:

a. strongly encourage a parent or guardian of the student to attend school with the student for one day;

b. assign the student to attend school on Saturday as supervised by the principal or the principal’s designee; and

c. petition the juvenile court that the student is in need of services under Minn. Stat. Ch. 260C.

8. A written notice containing the grounds for suspension, a brief statement of the facts, a description of the testimony, a readmission plan, and a copy of the Minnesota Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56, shall be personally served upon the student at or before the time the suspension is to take effect, and upon the student’s parent or guardian by mail within forty-eight (48) hours of the conference. (See attached sample Notice of Suspension.)

9. The school administration shall make reasonable efforts to notify the student’s parent or guardian of the suspension by telephone as soon as possible following suspension.

10. In the event a student is suspended without an informal administrative conference on the grounds that the student will create an immediate and substantial danger to surrounding persons or property, the written notice shall be served upon the student and the student’s parent or guardian within forty-eight (48) hours of the suspension. Service by mail shall be complete upon mailing.

11. Notwithstanding the foregoing provisions, the student may be suspended pending the school board’s decision in an expulsion or exclusion proceeding, provided that alternative educational services are implemented to the extent that suspension exceeds five (5) days.

D. Expulsion and Exclusion Procedures

1. “Expulsion” means a school board action to prohibit an enrolled student from further attendance for up to twelve (12) months from the date the student is expelled. The authority to expel rests with the school board.

2. “Exclusion” means an action taken by the school board to prevent enrollment or re-enrollment of a student for a period that shall not extend beyond the school year. The authority to exclude rests with the school board.

3. All expulsion and exclusion proceedings will be held pursuant to and in accordance with the provisions of the Minnesota Pupil Fair Dismissal Act, Minn. Stat. §§121A.40-121A.56.

4. No expulsion or exclusion shall be imposed without a hearing, unless the right to a hearing is waived in writing by the student and parent or guardian.

5. The student and parent or guardian shall be provided written notice of the school district’s intent to initiate expulsion or exclusion proceedings. This notice shall be served upon the student and his or her parent or guardian personally or by mail, and shall contain a complete statement of the facts; a list of the witnesses and a description of their testimony; state the date, time and place of hearing; be accompanied by a copy of the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56; describe alternative educational services accorded the student in an attempt to avoid the expulsion proceedings; and inform the student and parent or guardian of their right to: (1) have a representative of the student’s own choosing, including legal counsel at the hearing; (2) examine the student’s records before the hearing; (3) present evidence; and (4) confront and cross-examine witnesses. The school district shall advise the student’s parent or guardian that free or low-cost legal assistance may be available and that a legal assistance resource list is available from the Minnesota Department of Education (MDE).

6. The hearing shall be scheduled within ten (10) days of the service of the written notice unless an extension, not to exceed five (5) days, is requested for good cause by the school district, student, parent, or guardian.

7. All hearings shall be held at a time and place reasonably convenient to the student, parent, or guardian and shall be closed, unless the student, parent, or guardian requests an open hearing.

8. The school district shall record the hearing proceedings at district expense, and a party may obtain a transcript at its own expense.

9. The student shall have a right to a representative of the student’s own choosing, including legal counsel, at the student’s sole expense. The school district shall advise the student’s parent or guardian that free or low-cost legal assistance may be available and that a legal assistance resource list is available from MDE. The school board may appoint an attorney to represent the school district in any proceeding.

10. If the student designates a representative other than the parent or guardian, the representative must have a written authorization from the student and the parent or guardian providing them with access to and/or copies of the student’s records.

11. All expulsion or exclusion hearings shall take place before and be conducted by an independent hearing officer designated by the school district. The hearing shall be conducted in a fair and impartial manner. Testimony shall be given under oath and the hearing officer shall have the power to issue subpoenas and administer oaths.

12. At a reasonable time prior to the hearing, the student, parent or guardian, or authorized representative shall be given access to all school district records pertaining to the student, including any tests or reports upon which the proposed dismissal action may be based.

13. The student, parent or guardian, or authorized representative, shall have the right to compel the presence of any school district employee or agent or any other person who may have evidence upon which the proposed dismissal action may be based, and to confront and cross-examine any witnesses testifying for the school district.

14. The student, parent or guardian, or authorized representative, shall have the right to present evidence and testimony, including expert psychological or educational testimony.

15. The student cannot be compelled to testify in the dismissal proceedings.

16. The hearing officer shall prepare findings and a recommendation based solely upon substantial evidence presented at the hearing, which must be made to the school board and served upon the parties within two (2) days after the close of the hearing.

17. The school board shall base its decision upon the findings and recommendation of the hearing officer and shall render its decision at a meeting held within five (5) days after receiving the findings and recommendation. The school board may provide the parties with the opportunity to present exceptions and comments to the hearing officer’s findings and recommendation provided that neither party presents any evidence not admitted at the hearing. The decision by the school board must be based on the record, must be in writing, and must state the controlling facts on which the decision is made in sufficient detail to apprise the parties and the Commissioner of Education (Commissioner) of the basis and reason for the decision.

18. A party to an expulsion or exclusion decision made by the school board may appeal the decision to the Commissioner within twenty-one (21) calendar days of school board action pursuant to Minn. Stat. § 121A.49. The decision of the school board shall be implemented during the appeal to the Commissioner.

19. The school district shall report any suspension, expulsion or exclusion action taken to the appropriate public service agency, when the student is under the supervision of such agency.

20. The school district must report, through the MDE electronic reporting system, each expulsion or exclusion within thirty (30) days of the effective date of the action to the Commissioner. This report must include a statement of alternative educational services given the student and the reason for, the effective date, and the duration of the exclusion or expulsion. The report must also include the student’s age, grade, gender, race, and special education status. The dismissal report must include state student identification numbers of affected students.

21. Whenever a student fails to return to school within ten (10) school days of the termination of dismissal, a school administrator shall inform the student and his/her parent or guardian by mail of the student’s right to attend and to be reinstated in the school district.

X. ADMISSION OR READMISSION PLAN

A school administrator shall prepare and enforce an admission or readmission plan for any student who is excluded or expelled from school. The plan may include measures to improve the student’s behavior, including completing a character education program consistent with Minn. Stat. § 120B.232, Subd. 1, and require parental involvement in the admission or readmission process, and may indicate the consequences to the student of not improving the student’s behavior. The readmission plan must not obligate parents to provide a sympathomimetic medication for their child as a condition of readmission.

XI. NOTIFICATION OF POLICY VIOLATIONS

Notification of any violation of this policy and resulting disciplinary action shall be as provided herein, or as otherwise provided by the Pupil Fair Dismissal Act or other applicable law. The teacher, principal or other school district official may provide additional notification as deemed appropriate.

XII. STUDENT DISCIPLINE RECORDS

The policy of the school district is that complete and accurate student discipline records be maintained. The collection, dissemination, and maintenance of student discipline records shall be consistent with applicable school district policies and federal and state law, including the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13.

XIII. DISABLED STUDENTS

Students who are currently identified as eligible under the IDEA or Section 504 will be subject to the provisions of this policy, unless the student’s IEP or 504 plan specifies a necessary modification.

Before initiating an expulsion or exclusion of a student with a disability, relevant members of the child’s IEP team and the child’s parent shall, consistent with federal law, conduct a manifestation determination and determine whether the child’s behavior was (i) caused by or had a direct and substantial relationship to the child’s disability and (ii) whether the child’s conduct was a direct result of a failure to implement the child’s IEP. If the student’s educational program is appropriate and the behavior is not a manifestation of the student’s disability, the school district will proceed with discipline – up to and including expulsion – as if the student did not have a disability, unless the student’s educational program provides otherwise. If the team determines that the behavior subject to discipline is a manifestation of the student’s disability, the team shall conduct a functional behavioral assessment and implement a behavioral intervention plan for such student provided that the school district had not conducted such assessment prior to the manifestation determination before the behavior that resulted in a change of placement. Where a behavioral intervention plan previously has been developed, the team will review the behavioral intervention plan and modify it as necessary to address the behavior.

When a student who has an IEP is excluded or expelled for misbehavior that is not a manifestation of the student’s disability, the school district shall continue to provide special education and related services during the period of expulsion or exclusion.

XIV. OPEN ENROLLED STUDENTS

The school district may terminate the enrollment of a nonresident student enrolled under an Enrollment Option Program (Minn. Stat. § 124D.03) or Enrollment in Nonresident District (Minn. Stat. § 124D.08) at the end of a school year if the student meets the definition of a habitual truant, the student has been provided appropriate services for truancy (Minn. Stat. Ch. 260A), and the student’s case has been referred to juvenile court. The school district may also terminate the enrollment of a nonresident student over the age of seventeen (17) enrolled under an Enrollment Options Program if the student is absent without lawful excuse for one or more periods on fifteen (15) school days and has not lawfully withdrawn from school.

XV. DISTRIBUTION OF POLICY

The school district will notify students and parents of the existence and contents of this policy in such manner as it deems appropriate. Copies of this discipline policy shall be made available to all students and parents at the commencement of each school year and to all new students and parents upon enrollment. This policy shall also be available upon request in each principal’s office.

XVI. REVIEW OF POLICY

The principal and representatives of parents, students and staff in each school building shall confer at least annually to review this discipline policy, determine if the policy is working as intended, and to assess whether the discipline policy has been enforced. Any recommended changes shall be submitted to the superintendent for consideration by the school board, which shall conduct an annual review of this policy.

Source: Cambridge-Isanti Schools

Legal References:

  • Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)
  • Minn. Stat. § 120B.02 (Educational Expectations for Minnesota Students)
  • Minn. Stat. § 120B.232 (Character Development Education)
  • Minn. Stat. § 121A.26 (School Pre-assessment Teams)
  • Minn. Stat. § 121A.29 (Reporting; Chemical Abuse)
  • Minn. Stat. §§ 121A.40-121A.56 (Pupil Fair Dismissal Act)
  • Minn. Stat. § 121A.575 (Alternatives to Pupil Suspension)
  • Minn. Stat. § 121A.582 (Reasonable Force)
  • Minn. Stat. §§ 121A.60-121A.61 (Removal from Class)
  • Minn. Stat. § 122A.42 (General Control of Schools)
  • Minn. Stat. § 123A.05 (Area Learning Center Organization)
  • Minn. Stat. § 124D.03 (Enrollment Options Program)
  • Minn. Stat. § 124D.08 (Enrollment in Nonresident District)
  • Minn. Stat. Ch.125A (Students with Disabilities)
  • Minn. Stat. § 152.22 (Medical Cannabis; Definitions)
  • Minn. Stat. § 152.23 (Medical Cannabis; Limitations)
  • Minn. Stat. Ch. 260A (Truancy)
  • Minn. Stat. Ch. 260C (Juvenile Court Act)
  • 20 U.S.C. §§ 1400-1487 (Individuals with Disabilities Education Improvement Act of 2004)
  • 29 U.S.C. § 794 et seq. (Rehabilitation Act of 1973, §504)
  • 34 C.F.R. § 300.530(e) (1) (Manifestation Determination)

Cross References:

  • Policy 413 (Harassment and Violence)
  • Policy 501 (School Weapons) Policy 502 (Search of Student Lockers, Desks, Personal Possessions, and Student’s Person)
  • Policy 503 (Student Attendance)
  • Policy 505 (Distribution of Non-school-Sponsored Materials on School Premises by Students and Employees)
  • Policy 514 (Bullying Prohibition Policy)
  • Policy 524 (Internet Acceptable Use and Safety Policy)
  • Policy 525 (Violence Prevention)
  • Policy 526 (Hazing Prohibition)
  • Policy 527 (Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches)
  • Policy 610 (Field Trips)
  • Policy 709 (Student Transportation Safety Policy)
  • Policy 711 (Video Recording on School Buses)
  • Policy 712 (Video Surveillance Other Than on Buses)

Reviewed: 3-17-03, 4-22-04, 2-24-05, 2-21-06, 5-22-08, 8-19-10, 04-21-16,

06-23-16, 08-18-16

Approved: 9-22-75, 6-21-84, 4-24-03, 5-20-04, 3-17-05, 3-23-06, 6-19-08, 9-23-10,

07-21-16, 08-18-16

506F - Student Discipline Form

The attached form may be printed, completed, and used with student discipline incidents.

507 - Corporal Punishment

508 - Extended School Year for Certain Students with Individualized Education Programs

509 - Enrollment of Non-Resident Students

509.1 - In-District Open Enrollment

509.1F - In-District Enrollment Application

509.2 - Entrance Age

509.2F - Elementary School Early Enrollment Application

509.2P - Early Entrance

509P - PROCEDURE Homeless Student Rights and Enrollment Practices

                                                                                                                          PROCEDURE 509P

 

Homeless Student Rights and Enrollment Practices

Children and youth who are experiencing homelessness must receive the same educational opportunities as other students. Providing education and appropriate services to children and youth who are homeless can present unique challenges. Cambridge-Isanti Schools, Independent School District #911, has the following procedures and practices in place to identify and serve students who are homeless. Proper identification can help assure that students are provided needed services, that the District is providing service in accordance with state and federal requirements, and that the District receives any financial resources available in support of educating homeless students.

Homeless Student Definition: 

Legislation known as the McKinney-Vento Homeless Assistance Act, (42 U.S.C. 11431) considers homeless children and youth to be individuals who lack a fixed, regular and adequate nighttime residence and includes:

  • Children and youth sharing the housing of others persons due to loss of housing (doubled up), economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds; are living in emergency or transitional shelters, are abandoned in hospitals or are awaiting foster care placement
  • Children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings
  • Children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; and
  • Migratory children who qualify as homeless because they are living in circumstances described above.

Enrollment Procedures:

In addition to the Cambridge-Isanti Schools enrollment practices for all students, parents, students and someone knowledgeable about the student’s homeless status, can complete the Homeless Enrollment Form. This form is required if students meet any of the following criteria:  

  • Those living in emergency, domestic abuse or transitional shelters
  • Those living temporarily with other family members or friends because they do not have a place of their own
  • Those living in their car, outside or in a public place
  • A child staying in emergency foster care (short-term, this does not include foster placement)
  • An unaccompanied youth who is not in physical custody of a parent or legal guardian

Student Rights:

Under the McKinney-Vento Homeless Assistance Act, students in homeless situations have the right to a free and appropriate public education. Our program ensures homeless students the following educational rights:

  • Stay in their school-of-origin (if distance to school is considered reasonable), which is the school attended when permanently housed or the school in which the student was last enrolled; 
  • Enroll in any school which non-homeless students living in the attendance area are eligible to attend;
  • Enroll in a new school without immunization, proof of residential status, school records, proof of guardianship or other documents;
  • Receive transportation services to their school of origin to the extent feasible;
  • Receive services (including transportation, preschool, meals, special education) comparable to those provided to other students; and
  • Have their enrollment disputes expeditiously addressed by the homeless district liaison and have the right to attend their school during the dispute resolution process.

Dispute Resolution Procedures:

Families and youth in homeless situations may be unaware of their right to dispute placement and enrollment decisions.  When disputes arise, too often, students are kept out of school during the dispute resolution process.  This interruption in education can severely damage students’ academic progress.  Cambridge-Isanti Schools requires that disputes regarding the educational placement of a student in a homeless situation will be expeditiously addressed through a dispute resolution process.  Parents or guardians and unaccompanied youth must be informed of the process and in the event of the dispute; the student must be immediately enrolled in the school of choice while the dispute is being resolved.



If a family or youth in homeless situations attending school wants to pursue their right to a dispute or if the district disagrees with a parent, guardian or homeless youth regarding an issue related to the rights of a homeless student, the following steps must be taken:

  • The school district must immediately enroll the students and arrange for transportation and other services as appropriate.
  • With the involvement of the District Homeless Liaison, who is the Director of Teaching and Learning, attempt to discuss the issues to determine if more information is needed to resolve the issue.
  • If the issue cannot be resolved, a letter will be delivered to the parent/guardian or youth explaining the district’s position as to the homelessness-related dispute. This letter will include a list of advocates or agencies available to provide assistance.
  • Either party may send a written request to the Minnesota Department of Education Homeless State Coordinator asking the State Coordinator to review such decision for compliance with applicable law. Any such request must include documentation related to the dispute resolution proceeding.
  • The State Coordinator may request any additional information from either party that he or she deems relevant in resolving the issue.

Transportation Requirements:

  • Homeless students shall be provided with transportation services comparable to other students in the school district. (42 U.S.C. § 11432(e)(3)(C)(i)(III)(cc) and (g)(4)(A))
  • Upon request by the student’s parent, guardian, or homeless education liaison, the school district shall provide transportation for a homeless student as follows: 
  • A resident student who becomes homeless and is residing in a public or private shelter location or has other non-shelter living arrangements within the school district shall be provided transportation to and from the student’s school of origin and the shelter or other non-shelter location if the shelter or non-shelter location is two or more miles from the school of origin and the student’s transportation privileges have not been revoked. (42 U.S.C. § 11432(g)(1)(J)(iii)(I)) 
  • A resident student who becomes homeless and is residing in a public or private shelter location or has other non-shelter living arrangements outside of the school district shall be provided transportation to and from the student’s school of origin and the shelter or other non-shelter location if the shelter or non-shelter location is two or more miles from the school of origin and the student’s transportation privileges have not been revoked, unless the school district and the school district in which the student is temporarily placed agree that the school district in which the student is temporarily placed shall provide transportation. (Minn. Stat. §125A.51(f); 42 U.S.C. § 11432(g)(1)(J)(iii)(II))
  • If a nonresident student is homeless and is residing in a public or private homeless shelter or has other non-shelter living arrangements within the school district, the school district may provide transportation services between the shelter or non-shelter location and the student’s school of origin outside of the school district upon agreement with the school district in which the school of origin is located. (Minn. Stat. § 125A.51(f))

ENROLLMENT PROCEDURES:

In order to ensure that a student’s homeless status is identified and documented, assistance from any staff member who may have such knowledge, including but not limited to: administrators, administrative assistants, counselors, special education staff and classroom teachers is required. If you have such knowledge, please check with the building administrative assistant or the counseling office secretary in your building to determine if the student is already reported as homeless. If not, please assist the student or family in completing the Homeless Student Documentation Form which is also available in every school office.  You may also complete the form on behalf of the family if you know that their living situation meets the homeless criteria. The building administrative assistant or the counseling office is responsible for collecting the Homeless Student Documentation Form. Please file the original form in the student’s cumulative file and send a copy to the Teaching and Learning Department/Homeless Liaison at the Educational Services Center. 

 

 

510 - School Activities



POLICY #510

SCHOOL ACTIVITIES



I. PURPOSE



The purpose of this policy is to impart to students, employees and the community the school district’s policy related to the student activity program.



II. GENERAL STATEMENT OF POLICY



School activities provide additional opportunities for students to pursue special interests that contribute to their physical, mental and emotional well-being. They are of secondary importance in relationship to the formal instructional program; however, they complement the instructional program in providing students with additional opportunities for growth and development.



III. RESPONSIBILITY



A. The school board expects all students who participate in school sponsored activities to represent the school and community in a responsible manner. All rules pertaining to student conduct and student discipline extend to school activities.



B. The school board expects all spectators at school sponsored activities, including parents, employees, and other members of the public, to behave in an appropriate manner at those activities. Students and employees may be subject to discipline and parents and other spectators may be subject to sanctions for engaging in misbehavior or inappropriate, illegal or unsportsmanlike behavior at these activities or events.



C. It shall be the responsibility of the superintendent to disseminate information needed to inform students, parents, staff and the community of the opportunities available within the school activity program and the rules of participation.



D. Those students who participate in Minnesota State High School League (MSHSL) activities must also abide by the league rules. It shall be the responsibility of those employees who conduct MSHSL activities to familiarize students and parents with all applicable rules, penalties, and opportunities.



E. The superintendent shall be responsible for conducting an annual evaluation of school activity programs and presenting the results and any recommendations to the school board.



Source: Cambridge-Isanti Schools



Legal References: Minn. Stat. § 123B.49 (Cocurricular and Extracurricular Activities)



Cross References:

  • Policy 503 (Student Attendance)
  • Policy 506 (Student Discipline)
  • MSBA Service Manual, Chapter 1 – Extracurricular Activities; Insurance: Subd. 2 and Subd. 5, Chapter 3 –Staff Development Program: Subd 1a, Chapter 5: Post Secondary Enrollment – Options Act, Subd. 11, Chapter 7: High School Raffles – Subd. 5, Chapter 10: Duties, Policies, Criteria, Rules of Board, Subd. 7, Chapter 13: Contracting Requirements – Contracts Requiring Neither Bids nor Quotations, j., Chapter 13: Discussion of the Equal Access Act, I.

Reviewed: 3-21-02, 09-21-17

Approved: 4-18-02, 10-12-17

511 - Student Fundraising

POLICY #511

STUDENT FUNDRAISING



I. PURPOSE- The purpose of this policy is to address student fundraising efforts.



II. GENERAL STATEMENT OF POLICY



The school board recognizes a desire and a need by some student organizations for fundraising. The school board also recognizes a need for some constraint to prevent fundraising activities from becoming too numerous and overly demanding on employees, students and the general public.



III. RESPONSIBILITY



A. It shall be the responsibility of the building administrators to develop recommendations to the superintendent that will result in a level of activity deemed acceptable by employees, parents and students. Fundraising must be conducted in a manner that will not result in embarrassment on the part of individual students, employees, or the school. Fundraising efforts will comply with the Local Wellness Policy and will not incorporate food as rewards.



B. All fundraising activities must be approved in advance by the administration. Participation in non-approved activities shall be considered a violation of school district policy.



C. It shall be the responsibility of the superintendent to provide coordination of student fundraising throughout the school district as deemed appropriate.



D. The school district expects all students who participate in approved fundraising activities to represent the school, the student organization and the community in a responsible manner. All rules pertaining to student conduct and student discipline extend to student fundraising activities.



E. The school district expects all employees who plan, supervise, coordinate, or participate in student fundraising activities to act in the best interests of the students and to represent the school, the student organization, and the community in a responsible manner.



IV. ANNUAL REPORT



The superintendent shall report to the school board, as requested on the nature and scope of student fundraising activities approved pursuant to this policy.



Source: Cambridge-Isanti Schools



Cross References: Policy 533 Local Wellness Policy



Legal References:

  • Minn. Stat. § 120A.20 (Age Limitations; Pupils)
  • Minn. Stat. § 123B.09, Subd. 8 (Duties)
  • Minn. Stat. § 123B.36 (Authorized Fees)



Reviewed: 3-21-02, 3-16-04, 2-22-07, 09-21-17



Approved: 4-18-02, 4-22-04, 2-22-07, 10-12-17

512 - School Sponsored Student Publications and Activities

513 - Student Promotion, Retention and Program Design

 

POLICY #513

STUDENT PROMOTION, RETENTION, and PROGRAM DESIGN

I. PURPOSE

The purpose of this policy is to provide guidance to professional staff, parents and students regarding student promotion, retention and program design.

II. GENERAL STATEMENT OF POLICY

The school board expects all students to achieve at an acceptable level of proficiency. Parental assistance, tutorial and remedial programs, counseling and other appropriate services shall be coordinated and utilized to the greatest extent possible to help students succeed in school.

A. Promotion

Students who achieve at levels deemed acceptable by local and state standards shall be promoted to the next grade level at the completion of each school year.

B. Retention

Retention of a student should only be considered in very limited circumstances when professional staff and parents feel that it is in the best interest of the student. Application must be made by March 1. Upon request, the following procedure will be utilized:

1. Assemble Student Records

Records of current achievement and aptitude will be assembled. Available records may include current and past grades/evaluations in subject areas, standardized test information and any assessment administered outside the school district and made available by the parent(s) or guardian(s).

2. Gather Information from Educators

Information concerning current classroom performance, which may include:

a. the educators’ perspectives on the student’s learning,

b. work samples;

c. classroom performance;

d. ability to work independently;

e. frequency and accuracy of responses;

f. quality and accuracy of class work;

g. knowledge and skill depth and breadth;

h. time and work management skills;

i. study skills;

j. problem-solving;

k. decision-making skills in comparison with age peers;

l. self-evaluation skills;

m. choices in independent activities;

n. Relationship to age peers and adults; and

o. Assessment of interventions used.

3. Gather Information from Parent(s) or Guardian(s)

Parent or guardian perspectives on the student’s learning and current educational placement will be gathered and may include:

a. Perceived academic strengths and limitations;

b. Past patterns of achievement or underachievement;

c. Motivation for learning;

d. Study skills and habits;

e. Work and management skills;

f. Ability to work independently;

g. Attitudes toward school and learning;

h. Level of maturity and emotional stability;

i. Interest areas of the child;

j. Relationships with peers and adults.

4. Convene Child Study Team

The principal will convene a team consisting of the current instructional team and, as appropriate, a school psychologist and/or counselor who will review the available information and determine whether the student is a candidate for retention. The following information will be utilized in determining candidates for retention:

a. Current progress on grade level outcomes;

b. Levels of motivation and persistence;

c. Social and emotional maturity;

d. Parent/guardian perspectives on learning progress of the student;

e. Educator’s perspectives on learning progress of the student.

5. Meet to Review Information

Once information gathering is complete, a conference will be scheduled to review available information. The principal, the instructional team of the current grade, the parent(s)/guardian(s), and, as appropriate, the school psychologist and/or counselor will be involved in this review.

6. Determine Appropriate Action

Information will be reviewed, the final retention decision will be made by the building principal, and a decision will be made to:

a. Develop an educational program plan that makes modifications necessary to meet the grade level learning outcomes; or

b. Retain the student in the present grade/course; or

C. Acceleration Procedures

Grade level acceleration may be considered for students who exhibit superior levels of aptitude and have demonstrated high levels of competency in multiple academic areas. In these cases, the degree to which the regular grade level curriculum demands modification may become difficult for the educators to both facilitate and manage. It is under these circumstances that grade level acceleration may be considered in order to better meet the student’s learning needs.

The school district will adopt procedures for the academic acceleration of gifted and talented students. These procedures will include how the school district will:

1. Assemble Student Records

Records of current achievement and aptitude will be assembled. Available records may include current and past grades/evaluations in subject areas, standardized test information and any assessment administered outside the school district and made available by the parent(s) or guardian(s).

2. Gather Information from Educators

Information concerning current classroom performance, which may include:

a. the educators’ perspectives on the student’s learning;

b. work samples;

c. classroom performance;

d. quality and accuracy of class work;

e. knowledge and skill depth and breadth;

f. time and work management skills;

g. study skills;

h. problem-solving;

i. decision-making skills in comparison with age peers;

j. self-evaluation skills;

3. Gather Information from Parent(s) or Guardian(s)

Parent or guardian perspectives on the student’s learning and current educational placement will be gathered and may include:

a. Perceived academic strengths and limitations;

b. Past patterns of achievement;

c. Motivation for learning;

d. Study skills and habits;

e. Work and management skills;

f. Ability to work independently;

g. Attitudes toward school and learning;

h. Level of maturity and emotional stability;

i. Interest areas of the child;

j. Relationships with peers and adults.

4. Meet to Review Information

Once information gathering is complete, a conference will be scheduled to review available information. The principal, the instructional team of the current grade, the parent(s)/guardian(s), and, as appropriate, the school psychologist and/or counselor will be involved in this review.

D. Program Design

The superintendent, with participation of the professional staff and parents, shall develop and implement programs to challenge students that are consistent with the needs of students at every level. A procedure for screening and identifying students for program assignment shall be developed in coordination with such programs. Opportunities for special programs and placement outside of the school district shall also be developed as additional options.

Source: Cambridge-Isanti Schools

Legal References:

  • Minn. Stat. § 120B.15 (Gifted and Talented Program)
  • Minn. Stat. § 123B.143, Subd. 1 (Superintendents)

Cross References:

  • Policy 613 (Graduation Requirements)
  • Policy 614 (School District Testing Plan and Procedure)
  • Policy 615 (Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students)
  • Policy 617 (School District Ensurance of Preparatory and High School Standards)
  • Policy 618 (Assessment of Student Achievement)
  • Policy 620 (Credit for Learning)

Reviewed: 4-20-06, 5-22-08, 7-22-10, 12-03-15

Approved: 5-18-06, 6-19-08, 7-22-10, 01-21-16

514 - Bullying Prohibition Policy

POLICY #514

BULLYING PROHIBITION POLICY

I.         PURPOSE

A safe and civil environment is needed for students to learn and attain high academic standards and to promote healthy human relationships.  Bullying, like other violent or disruptive behavior, is conduct that interferes with a student’s ability to learn and/or a teacher’s ability to educate students in a safe environment.  The school district cannot monitor the activities of students, teachers, administrators, volunteers, contractors, employees, or anyone on school district property at all times and eliminate all incidents of bullying between students, teachers, administrator, volunteers, contractors, employees, or anyone on school district property particularly when students teachers, administrators, volunteers, contractors, employees, or anyone on school district property are not under the direct supervision of school personnel.  However, to the extent such conduct affects the educational environment of the school district and the rights and welfare of its students teachers, administrators, volunteers, contractors, employees or anyone on school district property, and is within the control of the school district in its normal operations, the school district intends to prevent bullying and to take action to investigate, respond to, and to remediate and discipline for those acts of bullying which have not been successfully prevented.  The purpose of this policy is to assist the school district in its goal of preventing and responding to acts of bullying, intimidation, violence, reprisal, retaliation, and other similar disruptive and detrimental behavior.

II.        GENERAL STATEMENT OF POLICY

A.        An act of bullying, by either an individual student or a group of students, ,teachers, administrators, volunteers, contractors, employees, or anyone on school district property is expressly prohibited on school premises, on school district property, at school functions or activities, or on school transportation.  This policy applies not only to students, teachers, administrators, volunteers, contractors, employees, or anyone on school district property who directly engage in an act of bullying but also to students ,teachers, administrators, volunteers, contractors, employees or anyone on school district property who, by their indirect behavior, condone or support an  act of bullying.  This policy also applies to any student ,teacher, administrator, volunteer, contractor, employee, or anyone on school district property whose conduct at any time or in any place constitutes bullying or other prohibited conduct that interferes with or obstructs the mission or operations of the school district or the safety or welfare of the student or other students,  ,teachers, administrators, volunteers, contractors, employees, or anyone on school district property or materially and substantially interferes with a student’s educational opportunities or performance or ability to participate in school functions or activities or receive school benefits, services, or privileges.  This policy also applies to an act of cyberbullying regardless of whether such act is committed on or off school district property and/or with or without the use of school district resources.

B.        No teacher, administrator, volunteer, contractor, or other employee of the school district shall permit, condone, or tolerate bullying.

C.        Apparent permission or consent by a student being bullied does not lessen or negate the prohibitions contained in this policy.

D.        Retaliation against a victim, good faith reporter, or a witness of bullying is prohibited.

E.         False accusations or reports of bullying against another student ,teacher, administrator, volunteer, contractor, employee, or anyone on school district property are prohibited.

F.         A person who engages in an act of bullying, reprisal, retaliation, or false reporting of bullying or permits, condones, or tolerates bullying shall be subject to discipline or other remedial responses for that act in accordance with the school district’s policies and procedures, including the school district’s discipline policy (See Policy 506).  The school district may take into account the following factors:

1.         The developmental ages and maturity levels of the parties involved;

2.         The levels of harm, surrounding circumstances, and nature of the behavior;

3.         Past incidences or past or continuing patterns of behavior;

4.         The relationship between the parties involved; and

5.         The context in which the alleged incidents occurred.

Consequences for students who commit prohibited acts of bullying may range from remedial responses or positive behavioral interventions up to and including suspension and/or expulsion.  The school district shall employ research-based developmentally appropriate best practices that include preventative and remedial measures and effective discipline for deterring violations of this policy, apply throughout the school district, and foster student, parent, and community participation.

Consequences for students, teachers, administrators, volunteers, contractors, employees, or anyone on school district property who permit, condone, or tolerate bullying or engage in an act of reprisal or intentional false reporting of bullying may result in disciplinary action up to and including termination or discharge.

Consequences for other individuals engaging in prohibited acts of bullying may include, but not be limited to, exclusion from school district property and events

G.        The school district will act to investigate all complaints of bullying reported to the school district and will discipline or take appropriate action against any student, teacher, administrator, volunteer, contractor, or other employee of the school district who is found to have violated this policy.

III.      DEFINITIONS

For purposes of this policy, the definitions included in this section apply.

A.        “Bullying” means intimidating, threatening, abusive, or harming conduct that is objectively offensive and:

1.         an actual or perceived imbalance of power exists between the student engaging in the prohibited conduct and the target of the prohibited conduct, and the conduct is repeated or forms a pattern; or

2.         materially and substantially interferes with a student’s educational opportunities or performance or ability to participate in school functions or activities or receive school benefits, services, or privileges.

The term, “bullying,” specifically includes cyberbullying as defined in this policy. 

B.        “Cyberbullying” means bullying using technology or other electronic communication, including, but not limited to, a transfer of a sign, signal, writing, image, sound, or data, including a post on a social network Internet website or forum, transmitted through a computer, cell phone, or other electronic device.  The term applies to prohibited conduct which occurs on school premises, on school district property, at school functions or activities, on school transportation, or on school computers, networks, forums, and mailing lists, or off school premises to the extent that it substantially and materially disrupts student learning or the school environment.

C.        “Immediately” means as soon as possible but in no event longer than 24 hours.

D.        “Intimidating, threatening, abusive, or harming conduct” means, but is not limited to, conduct that does the following:

1.         Causes physical harm to a student or a student’s property or causes a student to be in reasonable fear of harm to person or property;

2.         Under Minnesota common law, violates a student’s reasonable expectation of privacy, defames a student, or constitutes intentional infliction of emotional distress against a student; or

3.       Is directed at any student or students, teachers, administrators, volunteers, contractors, employees, or anyone on school district property including those based on a person’s actual or perceived race, ethnicity, color, creed, religion, national origin, immigration status, sex, marital status, familial status, socioeconomic status, physical appearance, sexual orientation including gender identity and expression, academic status related to student performance, disability, or status with regard to public assistance, age, or any additional characteristic defined in the Minnesota Human Rights Act (MHRA).  However, prohibited conduct need not be based on any particular characteristic defined in this paragraph or the MHRA.

E.         “On school premises, on school district property, at school functions or activities, or on school transportation” means all school district buildings, school grounds, and school property or property immediately adjacent to school grounds, school bus stops, school buses, school vehicles, school contracted vehicles, or any other vehicles approved for school district purposes, the area of entrance or departure from school grounds, premises, or events, and all school-related functions, school-sponsored activities, events, or trips.  School district property also may mean a student’s walking route to or from school for purposes of attending school or school-related functions, activities, or events.  While prohibiting bullying at these locations and events, the school district does not represent that it will provide supervision or assume liability at these locations and events.

F.         “Prohibited conduct” means bullying or cyberbullying as defined in this policy or retaliation or reprisal for asserting, alleging, reporting, or providing information about such conduct or knowingly making a false report about bullying.

G.        “Remedial response” means a measure to stop and correct prohibited conduct, prevent prohibited conduct from recurring, and protect, support, and intervene on behalf of a student who is the target or victim of prohibited conduct.

H.        “Student” means a student enrolled in a public school or a charter school.

IV.       REPORTING PROCEDURE

A.        Any person who believes he or she has been the target or victim of bullying or any person with knowledge or belief of conduct that may constitute bullying or prohibited conduct under this policy shall report the alleged acts immediately to an appropriate school district official designated by this policy.  A person may report bullying anonymously.  However, the school district may not rely solely on an anonymous report to determine discipline or other remedial responses.

B.        The school district encourages the reporting party or complainant to use the report form available from the principal or building supervisor of each building or available in the school district office, but oral reports shall be considered complaints as well.

C.        The building principal, the principal’s designee, or the building supervisor (hereinafter the “building report taker”) is the person responsible for receiving reports of bullying or other prohibited conduct at the building level.  Any person may report bullying or other prohibited conduct directly to a school district human rights officer or the superintendent.  If the complaint involves the building report taker, the complaint shall be made or filed directly with the superintendent or the school district human rights officer by the reporting party or complainant.

The building report taker shall ensure that this policy and its procedures, practices, consequences, and sanctions are fairly and fully implemented and shall serve as the primary contact on policy and procedural matters.  The building report taker or a third party designated by the school district shall be responsible for the investigation.  The building report taker shall provide information about available community resources to the target or victim of the bullying or other prohibited conduct, the perpetrator, and other affected individuals as appropriate.

D.        A teacher, school administrator, volunteer, contractor, or other school employee shall be particularly alert to possible situations, circumstances, or events that might include bullying.  Any such person who witnesses, observes, receives a report of, or has other knowledge or belief of conduct that may constitute bullying or other prohibited conduct shall make reasonable efforts to address and resolve the bullying or prohibited conduct and shall inform the building report taker immediately.  School district personnel who fail to inform the building report taker of conduct that may constitute bullying or other prohibited conduct or who fail to make reasonable efforts to address and resolve the bullying or prohibited conduct in a timely manner may be subject to disciplinary action.

E.         Reports of bullying or other prohibited conduct are classified as private educational and/or personnel data and/or confidential investigative data and will not be disclosed except as permitted by law.  The building report taker, in conjunction with the responsible authority, shall be responsible for keeping and regulating access to any report of bullying and the record of any resulting investigation.

F.         Submission of a good faith complaint or report of bullying or other prohibited conduct will not affect the complainant’s or reporter’s future employment, grades, work assignments, or educational or work environment.

G.        The school district will respect the privacy of the complainant(s), the individual(s) against whom the complaint is filed, and the witnesses as much as possible, consistent with the school district’s obligation to investigate, take appropriate action, and comply with any legal disclosure obligations.

V.        SCHOOL DISTRICT ACTION

A.        Within three days of the receipt of a complaint or report of bullying or other prohibited conduct, the school district shall undertake or authorize an investigation by the building report taker or a third party designated by the school district.

B.        The building report taker or other appropriate school district officials may take immediate steps, at their discretion, to protect the target or victim of the bullying or other prohibited conduct, the complainant, the reporter, and students teachers, administrators, volunteers, contractors, employees or anyone on school district property or others, pending completion of an investigation of the bullying or other prohibited conduct, consistent with applicable law.

C.        The alleged perpetrator of the bullying or other prohibited conduct shall be allowed the opportunity to present a defense during the investigation or prior to the imposition of discipline or other remedial responses.

D.        Upon completion of an investigation that determines that bullying or other prohibited conduct has occurred, the school district will take appropriate action.  Such action may include, but is not limited to, warning, suspension, exclusion, expulsion, transfer, remediation, termination, or discharge.  Disciplinary consequences will be sufficiently severe to try to deter violations and to appropriately discipline prohibited conduct.  Remedial responses to the bullying or other prohibited conduct shall be tailored to the particular incident and nature of the conduct and shall take into account the factors specified in Section II.F. of this policy.  School district action taken for violation of this policy will be consistent with the requirements of applicable collective bargaining agreements; applicable statutory authority, including the Minnesota Pupil Fair Dismissal Act; the student discipline policy (See Policy 506) and other applicable school district policies; and applicable regulations.

E.         The school district is not authorized to disclose to a victim private educational or personnel data regarding an alleged perpetrator who is a student or employee of the school district.  School officials will notify the parent(s) or guardian(s) of students who are targets of bullying or other prohibited conduct and the parent(s) or guardian(s) of alleged perpetrators of bullying or other prohibited conduct who have been involved in a reported and confirmed bullying incident of the remedial or disciplinary action taken, to the extent permitted by law.

F.         In order to prevent or respond to bullying or other prohibited conduct committed by or directed against a child with a disability, the school district shall, when determined appropriate by the child’s individualized education program (IEP) team or Section 504 team, allow the child’s IEP or Section 504 plan to be drafted to address the skills and proficiencies the child needs as a result of the child’s disability to allow the child to respond to or not to engage in bullying or other prohibited conduct.

VI.       RETALIATION OR REPRISAL

The school district will discipline or take appropriate action against any student, teacher, administrator, volunteer, contractor, or other employee of the school district who commits an act of reprisal or who retaliates against any person who asserts, alleges, or makes a good faith report of alleged bullying or prohibited conduct, who provides information about bullying or prohibited conduct, who testifies, assists, or participates in an investigation of alleged bullying or prohibited conduct, or who testifies, assists, or participates in a proceeding or hearing relating to such bullying or prohibited conduct.  Retaliation includes, but is not limited to, any form of intimidation, reprisal, harassment, or intentional disparate treatment.  Disciplinary consequences will be sufficiently severe to deter violations and to appropriately discipline the individual(s) who engaged in the prohibited conduct.  Remedial responses to the prohibited conduct shall be tailored to the particular incident and nature of the conduct and shall take into account the factors specified in Section II.F. of this policy.

VII.     TRAINING AND EDUCATION

A.        The school district shall discuss this policy with school personnel and volunteers and provide appropriate training to school district personnel regarding this policy. The school district shall establish a training cycle for school personnel to occur during a period not to exceed every three school years.  Newly employed school personnel must receive the training within the first year of their employment with the school district.  The school district or a school administrator may accelerate the training cycle or provide additional training based on a particular need or circumstance.  This policy shall be included in employee handbooks, training materials, and publications on school rules, procedures, and standards of conduct, which materials shall also be used to publicize this policy.

B.        The school district shall require ongoing professional development, consistent with Minn. Stat. § 122A.60, to build the skills of all school personnel who regularly interact with students to identify, prevent, and appropriately address bullying and other prohibited conduct.  Such professional development includes, but is not limited to, the following:

1.         Developmentally appropriate strategies both to prevent and to immediately and effectively intervene to stop prohibited conduct;

2.         The complex dynamics affecting a perpetrator, target, and witnesses to prohibited conduct;

3.         Research on prohibited conduct, including specific categories of students ,teachers, administrator, volunteers, contractors, employees, or anyone on school district property at risk for perpetrating or being the target or victim of bullying or other prohibited conduct in school;

4.         The incidence and nature of cyberbullying; and

5.         Internet safety and cyberbullying.

C.        The school district annually will provide education and information to students, teachers, administrators, volunteers, employees, and substitutes regarding bullying, including information regarding this school district policy prohibiting bullying, the harmful effects of bullying, and other applicable initiatives to prevent bullying and other prohibited conduct.

D.        The administration of the school district is directed to implement programs and other initiatives to prevent bullying, to respond to bullying in a manner that does not stigmatize the target or victim, and to make resources or referrals to resources available to targets or victims of bullying.

E.         The administration is encouraged to provide developmentally appropriate instruction and is directed to review programmatic instruction to determine if adjustments are necessary to help students, teachers, administrators, volunteers, contractors, employees, or anyone on school district property, identify and prevent or reduce bullying and other prohibited conduct, to value diversity in school and society, to develop and improve students, teachers, administrators, volunteers, employees, and substitutes knowledge and skills for solving problems, managing conflict, engaging in civil discourse, and recognizing, responding to, and reporting bullying or other prohibited conduct, and to make effective prevention and intervention programs available.

The administration must establish strategies for creating a positive school climate and use evidence-based social-emotional learning to prevent and reduce discrimination and other improper conduct.

The administration is encouraged, to the extent practicable, to take such actions as it may deem appropriate to accomplish the following:

1.         Engage all students, teachers, administrator, volunteers, contractors, employees, or anyone on school district property in creating a safe and supportive school environment;

2.         Partner with parents and other community members to develop and implement prevention and intervention programs;

3.         Engage all students, teachers, administrators, volunteers, employees, substitutes, and adults in integrating education, intervention, and other remedial responses into the school environment;

4.         Train student bystanders to intervene in and report incidents of bullying and other prohibited conduct to the schools’ primary contact person;

5.         Teach students to advocate for themselves and others, as it relates to this policy;

6.         Prevent inappropriate referrals to special education of students who may engage in bullying or other prohibited conduct; and

7.         Foster student collaborations that, in turn, foster a safe and supportive school climate.

F.         The school district may implement violence prevention and character development education programs to prevent or reduce policy violations.  Such programs may offer instruction on character education including, but not limited to, character qualities such as attentiveness, truthfulness, respect for authority, diligence, gratefulness, self-discipline, patience, forgiveness, respect for others, peacemaking, and resourcefulness.

G.        The school district shall inform affected students and their parents of rights they may have under state and federal data practices laws to obtain access to data related to an incident and their right to contest the accuracy or completeness of the data.  The school district may accomplish this requirement by inclusion of all or applicable parts of its protection and privacy of pupil records policy (See Policy 515) in the student handbook.

VIII.   NOTICE

  1.         The school district will give annual notice of this policy to students, parents or guardians, and staff, and this policy shall appear in the student and staff handbooks.
  2.         This policy or a summary thereof must be conspicuously posted in the administrative offices of the school district and the office of each school.

C.        This policy must be given to each school employee and independent contractor who regularly interacts with students and staff at the time of initial employment with the school district.

D.        Notice of the rights and responsibilities of students and their parents under this policy must be included in the student discipline policy (See Policy 506) distributed to parents at the beginning of each school year.

E.         This policy shall be available to all parents and other school community members in an electronic format in the language appearing on the school district’s or a school’s website.

F.         The school district shall provide an electronic copy of its most recently amended policy to the Commissioner of Education.

IX.      POLICY REVIEW

To the extent practicable, the school board shall, on a cycle consistent with other school district policies, review and revise this policy.  The policy shall be made consistent with Minn. Stat. § 121A.031 and other applicable law.  Revisions shall be made in consultation with students, teachers, administrators, employees, parents, and community organizations.

Source:                       Cambridge-Isanti School

Legal References:      Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)

     Minn. Stat. § 120A.05, Subds. 9, 11, 13, and 17 (Definition of Public School)

     Minn. Stat. § 120B.232 (Character Development Education)

     Minn. Stat. § 121A.03 (Sexual, Religious and Racial Harassment and Violence)

     Minn. Stat. § 121A.031 (School Student Bullying Policy)

     Minn. Stat. § 121A.0311 (Notice of Rights and Responsibilities of Students and Parents under        the Safe and Supportive Minnesota Schools Act)

                                     Minn. Stat. §§ 121A.40-121A.56 (Pupil Fair Dismissal Act)

                                     Minn. Stat. § 121A.69 (Hazing Policy)

    Minn. Stat. Ch. 124E (Charter School)

    Minn. Stat. Ch. 363A (Minnesota Human Rights Act)

    20 U.S.C. § 1232g et seq. (Family Educational Rights and Privacy Act)

    34 C.F.R. §§ 99.1 - 99.67 (Family Educational Rights and Privacy)

Cross References:      Policy 403 (Discipline, Suspension, and Dismissal of School District

         Employees)

                                     Policy 413 (Harassment and Violence)

    Policy 414 (Mandated Reporting of Child Neglect or Physical or Sexual Abuse)

    Policy 415 (Mandated Reporting of Maltreatment of Vulnerable Adults)

               Policy 423 (Employee-Student Relationships)

               Policy 501 (School Weapons Policy)

               Policy 506 (Student Discipline)

                                    Policy 507 (Corporal Punishment)

   Policy 515 (Protection and Privacy of Pupil Records)

              Policy 521 (Student Disability Nondiscrimination)

              Policy 522 (Student Sex Nondiscrimination)

   Policy 524 (Internet Acceptable Use and Safety Policy)

              Policy 525 (Violence Prevention)

              Policy 526 (Hazing Prohibition)

   Policy 529 (Staff Notification of Violent Behavior by Students)

             Policy 709 (Student Transportation Safety Policy)

  Policy 711 (Video Recording on School Buses)

             Policy 712 (Video Surveillance Other Than on Buses)

Reviewed:                08.21.2014, 05-18-17

Approved:                08.21.2014, 06-22-17

514F - Bullying Reporting Form

515 - Protection and Privacy of Pupil Records

 

POLICY #515

PROTECTION AND PRIVACY OF PUPIL RECORDS

I.         PURPOSE

The school district recognizes its responsibility in regard to the collection, maintenance, and dissemination of pupil records and the protection of the privacy rights of students as provided in federal law and state statutes.

II.         GENERAL STATEMENT OF POLICY

The following procedures and policies regarding the protection and privacy of parents and students are adopted by the school district, pursuant to the requirements of 20 U.S.C. § 1232g, et seq., (Family Educational Rights and Privacy Act (FERPA)) 34 C.F.R. Part 99 and consistent with the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, and Minn. Rules Parts 1205.0100-1205.2000.

III.      DEFINITIONS

A.        Authorized Representative

“Authorized representative” means any entity or individual designated by the school district, state, or an agency headed by an official of the Comptroller of the United States, the Attorney General of the United States, the Secretary of the U.S. Department of Education, or state and local educational authorities to conduct, with respect to federal or state supported education programs, any audit or evaluation or any compliance or enforcement activity in connection with federal legal requirements that relate to these programs.

B.        Biometric Record

“Biometric record,” as referred to in “Personally Identifiable,” means a record of one or more measurable biological or behavioral characteristics that can be used for authorized recognition of an individual (e.g., fingerprints, retina and iris patterns, voice prints, DNA sequence, facial characteristics, and handwriting).

C.        Dates of Attendance

“Dates of attendance,” as referred to in “Directory Information,” means the period of time during which a student attends or attended a school or schools in the school district, including attendance in person or by paper correspondence, satellite, internet or other electronic communication technologies for students who are not in the classroom, and including the period during which a student is working under a work-study program.  The term does not include specific daily records of a student’s attendance at a school or schools in the school district.

D.        Directory Information

“Directory information” means information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.  It includes, but is not limited to:  the student’s name, address, telephone listing, electronic mail address, photograph, date of birth, , dates of attendance, grade level, enrollment status (i.e., full-time or part-time), participation in officially recognized activities and sports, weight and height for members of athletic teams, diploma, honors and awards received, and the most recent educational agency or institution attended.  It also includes the name, address, and telephone number of the student’s parent(s).  Directory information does not include:

1.         a student’s social security number;

2.         a student’s identification number (ID), user ID, or other unique personal identifier used by a student for purposes of accessing or communicating in electronic systems if the identifier may be used to access education records without use of one or more factors that authenticate the student’s identity such as a personal identification number (PIN), password, or other factor known or possessed only by the authorized user;

3.         a student ID or other unique personal identifier that is displayed on a student ID badge if the identifier can be used to gain access to educational records when used in conjunction with one or more factors that authenticate the student’s identity, such as a PIN, password, or other factor known or possessed only by the student;

4.         personally identifiable data which references religion, race, color, social position, or nationality; or             

5.         data collected from nonpublic school students, other than those who receive shared time educational services, unless written consent is given by the student’s parent or guardian.

E.         Education Records

1.         What constitutes “education records.”  Education records means those records which: (1) are directly related to a student; and (2) are maintained by the school district or by a party acting for the school district.

2.         What does not constitute an education record.  The term, “education records,” does not include:

a.         Records of instructional personnel which:

(1)       are in the sole possession of the maker of the record; and

(2)       are not accessible or revealed to any other individual except a substitute teacher; and

(3)       are destroyed at the end of the school year.

b.         Records of a law enforcement unit of the school district, provided education records maintained by the school district are not disclosed to the unit, and the law enforcement records are:

(1)       maintained separately from education records;

(2)       maintained solely for law enforcement purposes; and

(3)       disclosed only to law enforcement officials of the same jurisdiction.

c.         Records relating to an individual, including a student, who is employed by the school district which:

(1)       are made and maintained in the normal course of business;

(2)       relate exclusively to the individual in that individual’s capacity as an employee; and

(3)       are not available for use for any other purpose.

However, these provisions shall not apply to records relating to an individual in attendance at the school district who is employed as a result of his or her status as a student.

d.         Records relating to an eligible student, or a student attending an institution of post-secondary education, which are:

(1)       made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional or paraprofessional capacity or assisting in that capacity;

(2)       made, maintained, or used only in connection with the provision of treatment to the student; and

(3)       disclosed only to individuals providing the treatment; provided that the records can be personally reviewed by a physician or other appropriate professional of the student’s choice.  For the purpose of this definition, “treatment” does not include remedial educational activities or activities that are a part of the program of instruction within the school district.

e.            Records that only contain information about an individual after he or she is no longer a student at the school district and that are not directly related to the individual’s attendance as a student.

F.         Eligible Student

“Eligible student” means a student who has attained eighteen (18) years of age or is attending an institution of post-secondary education.

G.        Juvenile Justice System

“Juvenile justice system” includes criminal justice agencies and the judiciary when involved in juvenile justice activities.

H.        Legitimate Educational Interest

“Legitimate educational interest” includes interest directly related to classroom instruction, teaching, student achievement and progress, discipline of a student, student health and welfare, and the ability to respond to a request for education data.  It includes a person’s need to know in order to:

1.         Perform an administrative task required in the school or employee’s contract or position description approved by the school board;

2.         Perform a supervisory or instructional task directly related to the student’s education; or

3.         Perform a service or benefit for the student or the student’s family such as health care, counseling, student job placement, or student financial aid.

4.         Perform a task directly related to responding to a request for data.

I.          Parent

“Parent” means a parent of a student and includes a natural parent, a guardian, or an individual acting as a parent of the student in the absence of a parent or guardian.  The school district may presume the parent has the authority to exercise the rights provided herein, unless it has been provided with evidence that there is a state law or court order governing such matters as marriage dissolution, separation or child custody, or a legally binding instrument which provides to the contrary.

J.         Personally Identifiable 

“Personally identifiable” means that the data or information includes, but is not limited to:  (a) a student’s name; (b) the name of the student’s parent or other family member; (c) the address of the student or student’s family; (d) a personal identifier such as the student’s social security number or student number or biometric record; (e) other direct identifiers, such as the student’s date of birth, place of birth, and mother’s maiden name; (f) other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or (g) information requested by a person who the school district reasonably believes knows the identity of the student to whom the education record relates.

K.        Record

“Record” means any information or data recorded in any way including, but not limited to, handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche.

L.         Responsible Authority

Responsible authority” means building principal.

M.       Student

“Student” includes any individual who is or has been in attendance, enrolled, or registered at the school district and regarding whom the school district maintains education records.  Student also includes applicants for enrollment or registration at the school district and individuals who receive shared time educational services from the school district.

N.        School Official

“School official” includes:  (a) a person duly elected to the school board; (b) a person employed by the school board in an administrative, supervisory, instructional, or other professional position; (c) a person employed by the school board as a temporary substitute in a professional position for the period of his or her performance as a substitute; and (d) a person employed by, or under contract to, the school board to perform a special task such as a secretary, a clerk, a public information officer or data practices compliance official, an attorney, or an auditor for the period of his or her performance as an employee or contractor.

O.        Summary Data

“Summary data” means statistical records and reports derived from data on individuals but in which individuals are not identified and from which neither their identities nor any other characteristic that could uniquely identify the individual is ascertainable.

P.         Other Terms and Phrases

All other terms and phrases shall be defined in accordance with applicable state and federal law or ordinary customary usage.

IV.       GENERAL CLASSIFICATION

State law provides that all data collected, created, received, or maintained by a school district are public unless classified by state or federal law as not public or private or confidential.  State law classifies all data on individuals maintained by a school district which relates to a student as private data on individuals.  This data may not be disclosed to parties other than the parent or eligible student without consent, except pursuant to a valid court order, certain state statutes authorizing access, and the provisions of FERPA and the regulations promulgated thereunder.

V.        STATEMENT OF RIGHTS

A.        Rights of Parents and Eligible Students

Parents and eligible students have the following rights under this policy:

1.         The right to inspect and review the student’s education records;

2.         The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights;

3.         The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that such consent is not required for disclosure pursuant to this policy, state or federal law, or the regulations promulgated thereunder;

4.         The right to refuse release of names, addresses, and home telephone numbers of students in grades 11 and 12 to military recruiting officers and post-secondary educational institutions;

5.         The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the federal law and the regulations promulgated thereunder;

6.         The right to be informed about rights under the federal law; and

7.         The right to obtain a copy of this policy at the location set forth in Section XXI. of this policy.

B.        Eligible Students

All rights and protections given parents under this policy transfer to the student when he or she reaches eighteen (18) years of age or enrolls in an institution of post-secondary education.  The student then becomes an “eligible student.” However, the parents of an eligible student who is also a “dependent student” are entitled to gain access to the education records of such student without first obtaining the consent of the student.  In addition, parents of an eligible student may be given access to education records in connection with a health or safety emergency if the disclosure meets the conditions of any provision set forth in 34 C.F.R. § 99.31(a).

C.        Disabled Students

The school district shall follow 34 C.F.R. §§ 300.610-300.617 with regard to the confidentiality of information related to students with a disability.

VI.       DISCLOSURE OF EDUCATION RECORDS

A.        Consent Required for Disclosure

1.         The school district shall obtain a signed and dated written informed consent of the parent of a student or the eligible student before disclosing personally identifiable information from the education records of the student, except as provided herein.

2.         The written consent required by this subdivision must be signed and dated by the parent of the student or the eligible student giving the consent and shall include:

a.         a specification of the records to be disclosed;

b.         the purpose or purposes of the disclosure;

c.         the party or class of parties to whom the disclosure may be made;

d.         the consequences of giving informed consent; and

e.         if appropriate, a termination date for the consent.

3.         When a disclosure is made under this subdivision:

a.         if the parent or eligible student so requests, the school district shall provide him or her with a copy of the records disclosed; and

b.         if the parent of a student who is not an eligible student so requests, the school district shall provide the student with a copy of the records disclosed.

4.         A signed and dated written consent may include a record and signature in electronic form that:

a.         identifies and authenticates a particular person as the source of the electronic consent; and

b.         indicates such person’s approval of the information contained in the electronic consent.

5.     If the responsible authority seeks an individual’s informed consent to the release of private data to an insurer or the authorized representative of an insurer, informed consent shall not be deemed to have been given unless the statement is:

a.         in plain language;

b.         dated;

c.         specific in designating the particular persons or agencies the data subject is authorizing to disclose information about the data subject;

d.         specific as to the nature of the information the subject is authorizing to be disclosed;

e.         specific as to the persons or agencies to whom the subject is authorizing information to be disclosed;

f.          specific as to the purpose or purposes for which the information may be used by any of the parties named in Clause e. above, both at the time of the disclosure and at any time in the future; and

g.         specific as to its expiration date which should be within a reasonable time, not to exceed one year except in the case of authorizations given in connection with applications for: (i) life insurance or noncancellable or guaranteed renewable health insurance and identified as such, two years after the date of the policy, or (ii) medical assistance under Minn. Stat. Ch. 256B or Minnesota Care under Minn. Stat. Ch. 256L, which shall be ongoing during all terms of eligibility, for individualized education program health-related services provided by a school district that are subject to third party reimbursement.

6.     Eligible Student Consent

Whenever a student has attained eighteen (18) years of age or is attending an institution of post-secondary education, the rights accorded to and the consent required of the parent of the student shall thereafter only be accorded to and required of the eligible student, except as provided in Section V. of this policy.

B.        Prior Consent for Disclosure Not Required

The school district may disclose personally identifiable information from the education records of a student without the written consent of the parent of the student or the eligible student unless otherwise provided herein, if the disclosure is:

1.     To other school officials, including teachers, within the school district whom the school district determines have a legitimate educational interest in such records;

2.     To a contractor, consultant, volunteer, or other party to whom the school district has outsourced institutional services or functions provided that the outside party:

a.         performs an institutional service or function for which the school district would otherwise use employees;

b.         is under the direct control of the school district with respect to the use and maintenance of education records; and

c.         will not disclose the information to any other party without the prior consent of the parent or eligible student and uses the information only for the purposes for which the disclosure was made.

3.         To officials of other schools, school districts, or post-secondary educational institutions in which the student seeks or intends to enroll, or is already enrolled, as long as the disclosure is for purposes related to the student’s enrollment or transfer.  The records shall include information about disciplinary action taken as a result of any incident in which the student possessed or used a dangerous weapon, and with proper annual notice (see Section XIX.), suspension and expulsion information pursuant to section 7917 of the federal Every Student Succeeds Act Policy 529, and, if applicable, data regarding a student’s history of violent behavior.  The records also shall include a copy of any probable cause notice or any disposition or court order under Minn. Stat. § 260B.171, unless the data are required to be destroyed under Minn. Stat. § 120A.22, Subd. 7(c) or § 121A.75. On request, the school district will provide the parent or eligible student with a copy of the education records which have been transferred and provide an opportunity for a hearing to challenge the content of those records in accordance with Section XV. of this policy;

4.         To authorized representatives of the Comptroller General of the United States, the Attorney General of the United States, the Secretary of the U.S. Department of Education,  or the Commissioner of the State Department of Education or his or her representative, subject to the conditions relative to such disclosure provided under federal law; 5.            In connection with financial aid for which a student has applied or has received, if the information is necessary for such purposes as to:

a.         determine eligibility for the aid;

b.         determine the amount of the aid;

c.         determine conditions for the aid; or

d.         enforce the terms and conditions of the aid.

“Financial aid” for purposes of this provision means a payment of funds provided to an individual or a payment in kind of tangible or intangible property to the individual that is conditioned on the individual’s attendance at an educational agency or institution;

6.         To state and local officials or authorities to whom such information is specifically allowed to be reported or disclosed pursuant to state statute adopted:

a.         before November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and such system’s ability to effectively serve the student whose records are released; or

b.         after November 19, 1974, if the reporting or disclosure allowed by state statute concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records are released, provided the officials and authorities to whom the records are disclosed certify in writing to the school district that the data will not be disclosed to any other party, except as provided by state law, without the prior written consent of the parent of the student.  At a minimum, the school district shall disclose the following information to the juvenile justice system under this paragraph:  a student’s full name, home address, telephone number, and date of birth; a student’s school schedule, attendance record, and photographs, if any; and parents’ names, home addresses, and telephone numbers.

7.         To organizations conducting studies for or on behalf of educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, or improving instruction; provided that the studies are conducted in a manner which does not permit the personal identification of parents or students by individuals other than representatives of the organization who have a legitimate interest in the information, the information is destroyed when no longer needed for the purposes for which the study was conducted, and the school district enters into a written agreement with the organization that: (a) specifies the purpose, scope, and duration of the study or studies and the information to be disclosed; (b) requires the organization to use personally identifiable information from education records only to meet the purpose or purposes of the study as stated in the written agreement; (c) requires the organization to conduct the study in a manner that does not permit personal identification of parents and students by anyone other than representatives of the organization with legitimate interests; and (d) requires the organization to destroy all personally identifiable information when information is no longer needed for the purposes for which the study was conducted and specifies the time period in which the information must be destroyed. For purposes of this provision, the term, “organizations,” includes, but is not limited to, federal, state, and local agencies and independent organizations.  In the event the Department of Education determines that a third party outside of the school district to whom information is disclosed violates this provision, the school district may not allow that third party access to personally identifiable information from education records for at least five (5) years;

8.         To accrediting organizations in order to carry out their accrediting functions;

9.         To parents of a student eighteen (18) years of age or older if the student is a dependent of the parents for income tax purposes;

10.       To comply with a judicial order or lawfully issued subpoena, provided, however, that the school district makes a reasonable effort to notify the parent or eligible student of the order or subpoena in advance of compliance therewith so that the parent or eligible student may seek protective action, unless the disclosure is in compliance with a federal grand jury subpoena, or any other subpoena issued for law enforcement purposes, and the court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed, or the disclosure is in compliance with an ex parte court order obtained by the United States Attorney General (or designee not lower than an Assistant Attorney General) concerning investigations or prosecutions of an offense listed in 18 U.S.C. § 2332b(g)(5)(B), an act of domestic or international terrorism as defined in 18 U.S.C. § 2331, or a parent is a party to a court proceeding involving child abuse and neglect or dependency matters, and the order is issued in the context of the proceeding.  If the school district initiates legal action against a parent or student, it may disclose to the court, without a court order or subpoena, the education records of the student that are relevant for the school district to proceed with the legal action as plaintiff.  Also, if a parent or eligible student initiates a legal action against the school district, the school district may disclose to the court, without a court order or subpoena, the student’s education records that are relevant for the school district to defend itself;

11.       To appropriate parties, including parents of an eligible student, in connection with an emergency if knowledge of the information is necessary to protect the health, including the mental health, or safety of the student or other individuals.  The decision is to be based upon information available at the time the threat occurs that indicates that there is an articulable and significant threat to the health or safety of a student or other individuals. In making a determination whether to disclose information under this section, the school district may take into account the totality of the circumstances pertaining to a threat and may disclose information from education records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other students.  A record of this disclosure must be maintained pursuant to Section XIII.E. of this policy.  In addition, an educational agency or institution may include in the education records of a student appropriate information concerning disciplinary action taken against the student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community.  This information may be disclosed to teachers and school officials within the school district and/or teachers and school officials in other schools who have legitimate educational interests in the behavior of the student;

12.       To the juvenile justice system if information about the behavior of a student who poses a risk of harm is reasonably necessary to protect the health or safety of the student or other individuals;

13.       Information the school district has designated as “directory information” pursuant to Section VII. of this policy;

14.       To military recruiting officers and post-secondary educational institutions pursuant to Section XI. of this policy;

15.       To the parent of a student who is not an eligible student or to the student himself or herself;

16.       To appropriate health authorities to the extent necessary to administer immunization programs and for bona fide epidemiologic investigations which the commissioner of health determines are necessary to prevent disease or disability to individuals in the public educational agency or institution in which the investigation is being conducted;

17.       To volunteers who are determined to have a legitimate educational interest in the data and who are conducting activities and events sponsored by or endorsed by the educational agency or institution for students or former students;

18.       To the juvenile justice system, on written request that certifies that the information will not be disclosed to any other person except as authorized by law without the written consent of the parent of the student:

a.         the following information about a student must be disclosed:  a student’s full name, home address, telephone number, date of birth; a student’s school schedule, daily attendance record, and photographs, if any; and any parents’ names, home addresses, and telephone numbers;

b.         the existence of the following information about a student, not the actual data or other information contained in the student’s education record, may be disclosed provided that a request for access must be submitted on the statutory form and it must contain an explanation of why access to the information is necessary to serve the student:  (1) use of a controlled substance, alcohol, or tobacco; (2) assaultive or threatening conduct that could result in dismissal from school under the Pupil Fair Dismissal Act; (3) possession or use of weapons or look-alike weapons; (4) theft; or (5) vandalism or other damage to property.  Prior to releasing this information, the principal or chief administrative officer of a school who receives such a request must, to the extent permitted by federal law, notify the student’s parent or guardian by certified mail of the request to disclose information.  If the student’s parent or guardian notifies the school official of an objection to the disclosure within ten (10) days of receiving certified notice, the school official must not disclose the information and instead must inform the requesting member of the juvenile justice system of the objection.  If no objection from the parent or guardian is received within fourteen (14) days, the school official must respond to the request for information.

The written requests of the juvenile justice system member(s), as well as a record of any release, must be maintained in the student’s file;

19.       To the principal where the student attends and to any counselor directly supervising or reporting on the behavior or progress of the student if it is information from a disposition order received by a superintendent under Minn. Stat. § 260B.171, Subd. 3. The principal must notify the counselor immediately and must place the disposition order in the student’s permanent education record.  The principal also must notify immediately any teacher or administrator who directly supervises or reports on the behavior or progress of the student whom the principal believes needs the information to work with the student in an appropriate manner, to avoid being needlessly vulnerable, or to protect other persons from needless vulnerability. The principal may also notify other school district employees, substitutes, and volunteers who are in direct contact with the student if the principal determines that these individual need the information to work with the student in an appropriate manner, to avoid being needlessly vulnerable, or to protect other persons from needless vulnerability. Such notices from the principal must identify the student, outline the offense, and describe any conditions of probation about which the school must provide information if this information is provided in the disposition order.  Disposition order information received is private educational data received for the limited purpose of serving the educational needs of the student and protecting students and staff.  The information may not be further disseminated by the counselor, teacher, administrator, staff member, substitute, or volunteer except as necessary to serve the student, to protect students and staff, or as otherwise required by law, and only to the student or the student’s parent or guardian;

20.       To the principal where the student attends if it is information from a peace officer’s record of children received by a superintendent under Minn. Stat. § 260B.171, Subd. 5.  The principal must place the information in the student’s education record.  The principal also must notify immediately any teacher, counselor, or administrator directly supervising the student whom the principal believes needs the information to work with the student in an appropriate manner, to avoid being needlessly vulnerable, or to protect other persons from needless vulnerability.  The principal may also notify other district employees, substitutes, and volunteers who are in direct contact with the student if the principal determines that these individuals need the information to work with the student in an appropriate manner, to avoid being needlessly vulnerable, or to protect other persons from needless vulnerability.  Such notices from the principal must identify the student and describe the alleged offense if this information is provided in the peace officer’s notice.  Peace officer’s record information received is private educational data received for the limited purpose of serving the educational needs of the student and protecting students and staff.  The information must not be further disseminated by the counselor, teacher administrator, staff member, substitute, or volunteer except to communicate with the student or the student’s parent or guardian as necessary to serve the student, to protect students and staff, or as otherwise required by law.

The principal must delete the peace officer’s record from the student’s education record, destroy the data, and make reasonable efforts to notify any teacher, counselor, staff member, administrator, substitute, or volunteer who received information from the peace officer’s record if the county attorney determines not to proceed with a petition or directs the student into a diversion or mediation program or if a juvenile court makes a decision on a petition and the county attorney or juvenile court notifies the superintendent of such action; or

21.       To the Secretary of Agriculture, or authorized representative from the Food and Nutrition Service or contractors acting on behalf of the Food and Nutrition Service, for the purposes of conducting program monitoring, evaluations, and performance measurements of state and local educational and other agencies and institutions receiving funding or providing benefits of one or more programs authorized under the National School Lunch Act or the Child Nutrition Act of 1966 for which the results will be reported in an aggregate form that does not identify any individual, on the conditions that: (a) any data collected shall be protected in a manner that will not permit the personal identification of students and their parents by other than the authorized representatives of the Secretary; and (b) any personally identifiable data shall be destroyed when the data are no longer needed for program monitoring, evaluations, and performance measurements.

22.       To an agency caseworker or other representative of a State or local child welfare agency, or tribal organization (as defined in section 450b of Title 25), who has the right to access a student’s case plan, as defined and determined by the State or tribal organization, when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student, provided that the education records, or the personally identifiable information contained in such records, of the student will not be disclosed by such agency or organization, except to an individual or entity engaged in addressing the student’s education needs and authorized by such agency or organization to receive such disclosure and such disclosure is consistent with the State or tribal laws applicable to protecting the confidentiality of a student’s education records.

C.        Nonpublic School Students

The school district may disclose personally identifiable information from the education records of a nonpublic school student, other than a student who receives shared time educational services, without the written consent of the parent of the student or the eligible student unless otherwise provided herein, if the disclosure is:

1.         Pursuant to a valid court order;

2.         Pursuant to a statute specifically authorizing access to the private data; or

3.         To appropriate health authorities to the extent necessary to administer immunization programs and for bona fide epidemiological investigations which the commissioner of health determines are necessary to prevent disease or disability to individuals in the public educational agency or institution in which the investigation is being conducted.

VII.     RELEASE OF DIRECTORY INFORMATION

A.        Classification

Directory information is public except as provided herein.

B.        Former Students

Unless a former student validly opted out of the release of directory information while the student was in attendance and has not rescinded the opt out request at any time, the school district may disclose directory information from the education records generated by it regarding the former student without meeting the requirements of Paragraph C. of this section.  In addition, under an explicit exclusion from the definition of an “education record,” the school district may release records that only contain information about an individual obtained after he or she is no longer a student at the school district and that are not directly related to the individual’s attendance as a student (e.g., a student’s activities as an alumnus of the school district).

C.        Present Students and Parents

The school district may disclose directory information from the education records of a student and information regarding parents without prior written consent of the parent of the student or eligible student, except as provided herein.  Prior to such disclosure the school district shall:

1.         Annually give public notice by any means that are reasonably likely to inform the parents and eligible students of:

a.         the types of personally identifiable information regarding students and/or parents that the school district has designated as directory information;

b.         the parent’s or eligible student’s right to refuse to let the school district designate any or all of those types of information about the student and/or the parent as directory information; and

c.         the period of time in which a parent or eligible student has to notify the school district in writing that he or she does not want any or all of those types of information about the student and/or the parent designated as directory information.

2.         Allow a reasonable period of time after such notice has been given for a parent or eligible student to inform the school district in writing that any or all of the information so designated should not be disclosed without the parent’s or eligible student’s prior written consent, except as provided in Section VI. of this policy.

3.         A parent or eligible student may not opt out of the directory information  disclosures to:

a.prevent the school district from disclosing or requiring the student to disclose the student’s name, ID, or school district e-mail address in a class in which the student is enrolled; or

b.         prevent the school district from requiring a student to wear, to display publicly, or to disclose a student ID card or badge that exhibits information that may be designated as directory information and that has been properly designated by the school district as directory information.

4.         The school district shall not disclose or confirm directory information without meeting the written consent requirements contained in Section VI.A. of this policy if a student’s social security number or other non-directory information is used alone or in combination with other data elements to identify or help identify the student or the student’s records.

D.        Procedure for Obtaining Nondisclosure of Directory Information

The parent’s or eligible student’s written notice shall be directed to the responsible authority and shall include the following:

1.         Name of the student and/or parent, as appropriate;

2.         Home address;

3.         School presently attended by student;

4.         Parent’s legal relationship to student, if applicable; and

5.         Specific categories of directory information to be made not public without the parent’s or eligible student’s prior written consent, which shall only be applicable for that school year.

E.         Duration

The designation of any information as directory information about a student or parents will remain in effect for the remainder of the school year unless the parent or eligible student provides the written notifications provided herein.

VIII.   DISCLOSURE OF PRIVATE RECORDS

A.        Private Records

For the purposes herein, education records are records which are classified as private data on individuals by state law and which are accessible only to the student who is the subject of the data and the student’s parent if the student is not an eligible student. The school district may not disclose private records or their contents except as summary data, or except as provided in Section VI. of this policy, without the prior written consent of the parent or the eligible student.  The school district will use reasonable methods to identify and authenticate the identity of parents, students, school officials, and any other party to whom personally identifiable information from education records is disclosed.

B.        Private Records Not Accessible to Parent

In certain cases state law intends, and clearly provides, that certain information contained in the education records of the school district pertaining to a student be accessible to the student alone, and to the parent only under special circumstances, if at all.

1.         The responsible authority may deny access to private data by a parent when a minor student who is the subject of that data requests that the responsible authority deny such access. The minor student’s request must be submitted in writing setting forth the reasons for denying access to the parent and must be signed by the minor.  Upon receipt of such request the responsible authority shall determine if honoring the request to deny the parent access would be in the best interest of the minor data subject.  In making this determination the responsible authority shall consider the following factors:

a.         whether the minor is of sufficient age and maturity to be able to explain the reasons for and understand the consequences of the request to deny access;

b.         whether the personal situation of the minor is such that denying parental access may protect the minor data subject from physical or emotional harm;

c.         whether there are grounds for believing that the minor data subject’s reasons for precluding parental access are reasonably accurate;

d.         whether the data in question is of such a nature that disclosure of it to the parent may lead to physical or emotional harm to the minor data subject; and

e.         whether the data concerns medical, dental or other health services provided pursuant to Minn. Stat. §§ 144.341-144.347, in which case the data may be released only if the failure to inform the parent would seriously jeopardize the health of the minor.

C.        Private Records Not Accessible to Student

Students shall not be entitled to access to private data concerning financial records and statements of the student’s parent or any information contained therein.

IX.      DISCLOSURE OF CONFIDENTIAL RECORDS

A.        Confidential Records

Confidential records are those records and data contained therein which are made not public by state or federal law, and which are inaccessible to the student and the student’s parents or to an eligible student.

B.        Reports Under the Maltreatment of Minors Reporting Act

Pursuant to Minn. Stat. § 626.556, written copies of reports pertaining to a neglected and/or physically and/or sexually abused child shall be accessible only to the appropriate welfare and law enforcement agencies.  In respect to other parties, such data shall be confidential and will not be made available to the parent or the subject individual by the school district.  The subject individual, however, may obtain a copy of the report from either the local welfare agency, county sheriff, or the local police department subject to the provisions of Minn. Stat. § 626.556, Subd. 11.

Regardless of whether a written report is made under Minn. Stat. § 626.556, Subd. 7, as soon as practicable after a school receives information regarding an incident that may constitute maltreatment of a child in a school facility, the school shall inform the parent, legal guardian, or custodian of the child that an incident occurred that may constitute maltreatment of the child, when the incident occurred, and the nature of the conduct that may constitute maltreatment.

C.        Investigative Data

Data collected by the school district as part of an active investigation undertaken for the purpose of the commencement or defense of pending civil legal action, or which are retained in anticipation of a pending civil legal action are classified as protected nonpublic data in the case of data not on individuals, and confidential data in the case of data on individuals.

1.         The school district may make any data classified as protected non-public or confidential pursuant to this subdivision accessible to any person, agency, or the public if the school district determines that such access will aid the law enforcement process, promote public health or safety, or dispel widespread rumor or unrest.

2.         A complainant has access to a statement he or she provided to the school district.

3.         Parents or eligible students may have access to investigative data of which the student is the subject, but only to the extent the data is not inextricably intertwined with data about other school district students, school district employees, and/or attorney data as defined in Minn. Stat. § 13.393.

4.         Once a civil investigation becomes inactive, civil investigative data becomes public unless the release of the data would jeopardize another pending civil legal action, except for those portions of such data that are classified as not public data under state or federal law.  Any civil investigative data presented as evidence in court or made part of a court record shall be public.  For purposes of this provision, a civil investigation becomes inactive upon the occurrence of any of the following events:

a.         a decision by the school district, or by the chief attorney for the school district, not to pursue the civil legal action.  However, such investigation may subsequently become active if the school district or its attorney decides to renew the civil legal action;

b.         the expiration of the time to file a complaint under the statute of limitations or agreement applicable to the civil legal action; or

c.         the exhaustion or expiration of rights of appeal by either party to the civil legal action.

5.         A “pending civil legal action” for purposes of this subdivision is defined as including, but not limited to, judicial, administrative, or arbitration proceedings.

D.        Chemical Abuse Records

To the extent the school district maintains records of the identity, diagnosis, prognosis, or treatment of any student which are maintained in connection with the performance of any drug abuse prevention function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, such records are classified as confidential and shall be disclosed only for the purposes and under the circumstances expressly authorized by law.

X.        DISCLOSURE OF SCHOOL RECORDSPRIOR TO EXCLUSION OR EXPULSION HEARING

At a reasonable time prior to any exclusion or expulsion hearing, the student and the student’s parent or guardian or representative shall be given access to all school district records pertaining to the student, including any tests or reports upon which the action proposed by the school district may be based, pursuant to the Minnesota Pupil Fair Dismissal Act, Minn. Stat. § 121A.40, et seq.

XI.      DISCLOSURE OF DATA TO MILITARY RECRUITING OFFICERS AND POST-SECONDARY EDUCATIONAL INSTITUTIONS

A.        The school district will release the names, addresses, and home telephone numbers of students in grades 11 and 12 to military recruiting officers and post-secondary educational institutions within sixty (60) days after the date of the request unless a parent or eligible student has refused in writing to release this data pursuant to Paragraph C. below.

B.        Data released to military recruiting officers under this provision:

1.         may be used only for the purpose of providing information to students about military service, state and federal veterans’ education benefits, and other career and educational opportunities provided by the military; and

2.         cannot be further disseminated to any other person except personnel of the recruiting services of the armed forces.

C.        A parent or eligible student has the right to refuse the release of the name, address, or home telephone number to military recruiting officers and post-secondary educational institutions.  To refuse the release of the above information to military recruiting officers and post-secondary educational institutions, a parent or eligible student must notify the Cambridge-Isanti High School Principal responsible authority in writing by  March 31st each year.  The written request must include the following information:

1.         Name of student and parent, as appropriate;

2.         Home address;

3.         Student’s grade level;

4.         School presently attended by student;

5.         Parent’s legal relationship to student, if applicable;

6.         Specific category or categories of information which are not to be released to military recruiting officers and post-secondary educational institutions; and

7.         Specific category or categories of information which are not to be released to the public, including military recruiting officers and post-secondary educational institutions.

D.        Annually, the school district will provide public notice by any means that are reasonably likely to inform the parents and eligible students of their rights to refuse to release the names, addresses, and home phone numbers of students in grades 11 and 12 without prior consent.

E.         A parent or eligible student’s refusal to release the above information to military recruiting officers and post-secondary educational institutions does not affect the school district’s release of directory information to the rest of the public, which includes military recruiting officers and post-secondary educational institutions.  In order to make any directory information about a student private, the procedures contained in Section VII. of this policy also must be followed.  Accordingly, to the extent the school district has designated the name, address, phone number, and grade level of students as directory information, absent a request from a parent or eligible student not to release such data, this information will be public data and accessible to members of the public, including military recruiting officers and post-secondary educational institutions. 

XII.     LIMITS ON REDISCLOSURE

A.        Redisclosure

Consistent with the requirements herein, the school district may only disclose personally identifiable information from the education records of a student on the condition that the party to whom the information is to be disclosed will not disclose the information to any other party without the prior written consent of the parent of the student or the eligible student, except that the officers, employees, and agents of any party receiving personally identifiable information under this section may use the information, but only for the purposes for which the disclosure was made.

B.        Redisclosure Not Prohibited

1.         Subdivision A. of this section does not prevent the school district from disclosing personally identifiable information under Section VI. of this policy with the understanding that the party receiving the information may make further disclosures of the information on behalf of the school district provided:

a.         The disclosures meet the requirements of Section VI. of this policy; and

b.         The school district has complied with the record-keeping requirements of Section XIII. of this policy.

2.         Subdivision A. of this section does not apply to disclosures made pursuant to court orders or lawfully issued subpoenas or litigation, to disclosures of directory information, to disclosures to a parent or student or to parents of dependent students, or to disclosures concerning sex offenders and other individuals required to register under 42 U.S.C. § 14071.  However, the school district must provide the notification required in Section XII.D. of this policy if a redisclosure is made based upon a court order or lawfully issued subpoena.

C.        Classification of Disclosed Data

The information disclosed shall retain the same classification in the hands of the party receiving it as it had in the hands of the school district.

D.        Notification

The school district shall inform the party to whom a disclosure is made of the requirements set forth in this section, except for disclosures made pursuant to court orders or lawfully issued subpoenas, disclosure of directory information under Section VII. of this policy, disclosures to a parent or student, or disclosures to parents of a dependent student.  In the event that the Family Policy Compliance Office determines that a state or local educational authority, a federal agency headed by an official listed in 34 C.F.R. § 99.31(a)(3), or an authorized representative of a state or local educational authority or a federal agency headed by an official listed in § 99.31(a)(3), or a third party outside of the school district improperly rediscloses personally identifiable information from education records or fails to provide notification required under this section of this policy, the school district may not allow that third party access to personally identifiable information from education records for at least five (5) years.

XIII.   RESPONSIBLE AUTHORITY; RECORD SECURITY; AND RECORD KEEPING

A.        Responsible Authority

The responsible authority shall be responsible for the maintenance and security of student records.

B.        Record Security

The principal of each school subject to the supervision and control of the responsible authority shall be the records manager of the school, and shall have the duty of maintaining and securing the privacy and/or confidentiality of student records.

C.        Plan for Securing Student Records

The building principal shall submit to the responsible authority a written plan for securing students records by September 1 of each school year.  The written plan shall contain the following information:

1.         A description of records maintained;

2.         Titles and addresses of person(s) responsible for the security of student records;

3.         Location of student records, by category, in the buildings;

4.         Means of securing student records; and

5.         Procedures for access and disclosure.

D.        Review of Written Plan for Securing Student Records

The responsible authority shall review the plans submitted pursuant to Paragraph C. of this section for compliance with the law, this policy and the various administrative policies of the school district.  The responsible authority shall then promulgate a chart incorporating the provisions of Paragraph C. which shall be attached to and become a part of this policy.

E.         Record Keeping

1.         The principal shall, for each request for and each disclosure of personally identifiable information from the education records of a student, maintain a record with the education records of the student which indicates:

a.         the parties who have requested or received personally identifiable information from the education records of the student;

b.         the legitimate interests these parties had in requesting or obtaining the information; and

c.         the names of the state and local educational authorities and federal officials and agencies listed in Section VI.B.4. of this policy that may make further disclosures of personally identifiable information from the student’s education records without consent.

2.         In the event the school district discloses personally identifiable information from an education record of a student pursuant to Section XII.B. of this policy, the record of disclosure required under this section shall also include:

a.         the names of the additional parties to which the receiving party may disclose the information on behalf of the school district;

b.         the legitimate interests under Section VI. of this policy which each of the additional parties has in requesting or obtaining the information; and

c.         a copy of the record of further disclosures maintained by a state or local educational authority or federal official or agency listed in Section VI.B.4. of this policy in accordance with 34 C.F.R. § 99.32 and to whom the school district disclosed information from an education record.  The school district shall request a copy of the record of further disclosures from a state or local educational authority or federal official or agency to whom education records were disclosed upon a request from a parent or eligible student to review the record of requests for disclosure.

3.         Section XIII.E.1. does not apply to requests by or disclosure to a parent of a student or an eligible student, disclosures pursuant to the written consent of a parent of a student or an eligible student, requests by or disclosures to other school officials under Section VI.B.1. of this policy, to requests for disclosures of directory information under Section VII. of this policy, or to a party seeking or receiving the records as directed by a federal grand jury or other law enforcement subpoena and the issuing court or agency has ordered that the existence or the contents of the subpoena or the information provided in response to the subpoena not be disclosed or as directed by an ex parte court order obtained by the United States Attorney General (or designee not lower than an Assistant Attorney General) concerning investigations or prosecutions of an offense listed in 18. U.S.C. § 2332b(g)(5)(B) or an act of domestic or international terrorism.

4.         The record of requests of disclosures may be inspected by:

a.         the parent of the student or the eligible student;

b.         the school official or his or her assistants who are responsible for the custody of the records; and

c.         the parties authorized by law to audit the record-keeping procedures of the school district.

5.         The school district shall record the following information when it discloses personally identifiable information from education records under the health or safety emergency exception:

a.         the articulable and significant threat to the health or safety of a student or other individual that formed the basis for the disclosure; and

b.         the parties to whom the school district disclosed the information.

6.         The record of requests and disclosures shall be maintained with the education records of the student as long as the school district maintains the student’s education records.

XIV.    RIGHT TO INSPECT AND REVIEW EDUCATION RECORDS

A.        Parent of a Student, an Eligible Student or the Parent of an Eligible Student Who is Also a Dependent Student

The school district shall permit the parent of a student, an eligible student, or the parent of an eligible student who is also a dependent student who is or has been in attendance in the school district to inspect or review the education records of the student, except those records which are made confidential by state or federal law or as otherwise provided in Section VIII. of this policy.

B.        Response to Request for Access

The school district shall respond to any request pursuant to Subdivision A. of this section immediately, if possible, or within ten (10) days of the date of the request, excluding Saturdays, Sundays, and legal holidays.

C.        Right to Inspect and Review

The right to inspect and review education records under Subdivision A. of this section includes:

1.         The right to a response from the school district to reasonable requests for explanations and interpretations of records; and

2.         If circumstances effectively prevent the parent or eligible student from exercising the right to inspect and review the education records, the school district shall provide the parent or eligible student with a copy of the records rquested or make other arrangements for the parent or eligible student to inspect and review the requested records.

3.         Nothing in this policy shall be construed as limiting the frequency of inspection of the education records of a student with a disability by the student’s parent or guardian or by the student upon the student reaching the age of majority.

D.        Form of Request

Parents or eligible students shall submit to the school district a written request to inspect education records which identify as precisely as possible the record or records he or she wishes to inspect.

E.         Collection of Student Records

If a student’s education records are maintained in more than one location, the responsible authority may collect copies of the records or the records themselves from the various locations so they may be inspected at one site.  However, if the parent or eligible student wishes to inspect these records where they are maintained, the school district shall attempt to accommodate those wishes.  The parent or eligible student shall be notified of the time and place where the records may be inspected.

F.         Records Containing Information on More Than One Student

If the education records of a student contain information on more than one student, the parent or eligible student may inspect and review or be informed of only the specific information which pertains to that student.

G.        Authority to Inspect or Review

The school district may presume that either parent of the student has authority to inspect or review the education records of a student unless the school district has been provided with evidence that there is a legally binding instrument or a state law or court order governing such matters as marriage dissolution, separation, or custody which provides to the contrary.

H.        Fees for Copies of Records

1.         The school district shall charge a reasonable fee for providing photocopies or printed copies of records unless printing a copy is the only method to provide for the inspection of data.  In determining the amount of the reasonable fee, the school district shall consider the following:

a.         the cost of materials, including paper, used to provide the copies;

b.         the cost of the labor required to prepare the copies;

c.         any schedule of standard copying charges established by the school district in its normal course of operations;

d.         any special costs necessary to produce such copies from machine based record-keeping systems, including but not limited to computers and microfilm systems; and

e.         mailing costs.

2.         If 100 or fewer pages of black and white, letter or legal size paper copies are requested, actual costs shall not be used, and, instead, the charge shall be no more than 25 cents for each page copied.

3.         The cost of providing copies shall be borne by the parent or eligible student.

4.         The responsible authority, however, may not impose a fee for a copy of an education record made for a parent or eligible student if doing so would effectively prevent or, in the case of a student with a disability, impair the parent or eligible student from exercising their right to inspect or review the student’s education records.

XV.     REQUEST TO AMEND RECORDS; PROCEDURES TO CHALLENGE DATA

A.        Request to Amend Education Records

The parent of a student or an eligible student who believes that information contained in the education records of the student is inaccurate, misleading, or violates the privacy rights of the student may request that the school district amend those records.

1.         The request shall be in writing, shall identify the item the requestor believes to be inaccurate, misleading, or in violation of the privacy or other rights of the student, shall state the reason for this belief, and shall specify the correction the requestor wishes the school district to make. The request shall be signed and dated by the requestor.

2.         The school district shall decide whether to amend the education records of the student in accordance with the request within thirty (30) days after receiving the request.

3.         If the school district decides to refuse to amend the education records of the student in accordance with the request, it shall inform the parent of the student or the eligible student of the refusal and advise the parent or eligible student of the right to a hearing under Subdivision B. of this section.

B.        Right to a Hearing

If the school district refuses to amend the education records of a student, the school district, on request, shall provide an opportunity for a hearing in order to challenge the content of the student’s education records to ensure that information in the education records of the student is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student.  A hearing shall be conducted in accordance with Subdivision C. of this section.

1.         If, as a result of the hearing, the school district decides that the information is inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall amend the education records of the student accordingly and so inform the parent of the student or the eligible student in writing.

2.         If, as a result of the hearing, the school district decides that the information is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall inform the parent or eligible student of the right to place a statement in the record commenting on the contested information in the record or stating why he or she disagrees with the decision of the school district, or both.

3.         Any statement placed in the education records of the student under Subdivision B. of this section shall:

a.         be maintained by the school district as part of the education records of the student so long as the record or contested portion thereof is maintained by the school district; and

b.         if the education records of the student or the contested portion thereof is disclosed by the school district to any party, the explanation shall also be disclosed to that party.

C.        Conduct of Hearing

1.         The hearing shall be held within a reasonable period of time after the school district has received the request, and the parent of the student or the eligible student shall be given notice of the date, place, and time reasonably in advance of the hearing.

2.         The hearing may be conducted by any individual, including an official of the school district who does not have a direct interest in the outcome of the hearing.  The school board attorney shall be in attendance to present the school board’s position and advise the designated hearing officer on legal and evidentiary matters.

3.         The parent of the student or eligible student shall be afforded a full and fair opportunity for hearing to present evidence relative to the issues raised under Subdivisions A. and B. of this section and may be assisted or represented by individuals of his or her choice at his or her own expense, including an attorney.

4.         The school district shall make a decision in writing within a reasonable period of time after the conclusion of the hearing.  The decision shall be based solely on evidence presented at the hearing and shall include a summary of evidence and reasons for the decision.

D.        Appeal

The final decision of the designated hearing officer may be appealed in accordance with the applicable provisions of Minn. Stat. Ch. 14 relating to contested cases.

XVI.    PROBLEMS ACCESSING DATA

A.        The data practices compliance official is the designated employee to whom persons may direct questions or concerns regarding problems in obtaining access to data or other data practices problems.

B.        Data practices compliance official is the Director of Administrative Services and Human Resources – 763-689-6235.means and

C.        Any request by an individual with a disability for reasonable modifications of the school district’s policies or procedures for purposes of accessing records shall be made to the data practices compliance official.

XVII.  COMPLAINTS FOR NONCOMPLIANCE WITH FERPA

A.        Where to File Complaints

Complaints regarding alleged violations of rights accorded parents and eligible students by FERPA, and the rules promulgated thereunder, shall be submitted in writing to the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue S.W., Washington, D.C. 20202.

B.        Content of Complaint

A complaint filed pursuant to this section must contain specific allegations of fact giving reasonable cause to believe that a violation of FERPA and the rules promulgated thereunder has occurred.

XVIII. WAIVER

A parent or eligible student may waive any of his or her rights provided herein pursuant to FERPA.  A waiver shall not be valid unless in writing and signed by the parent or eligible student.  The school district may not require such a waiver.

XIX.   ANNUAL NOTIFICATION OF RIGHTS

A.        Contents of Notice

The school district shall give parents of students currently in attendance and eligible students currently in attendance annual notice by such means as are reasonably likely to inform the parents and eligible students of the following:

1.         That the parent or eligible student has a right to inspect and review the student’s education records and the procedure for inspecting and reviewing education records;

2.         That the parent or eligible student has a right to seek amendment of the student’s education records to ensure that those records are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights and the procedure for requesting amendment of records;

3.         That the parent or eligible student has a right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that federal and state law and the regulations promulgated thereunder authorize disclosure without consent;

4.         That the parent or eligible student has a right to file a complaint with the  U.S. Department of Education regarding an alleged failure by the school district to comply with the requirements of FERPA and the rules promulgated thereunder;

5.         The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest for purposes of disclosing education records to other school officials whom the school district has determined to have legitimate educational interests; and

6.         That the school district forwards education records on request to a school in which a student seeks or intends to enroll or is already enrolled as long as the disclosure is for purposes related to the student’s enrollment or transfer and that such records may include suspension and expulsion records pursuant to the federal Every Student Succeeds Act and, if applicable, a student’s history of violent behavior.  

B.        Notification to Parents of Students Having a Primary Home Language Other Than English

The school district shall provide for the need to effectively notify parents of students identified as having a primary or home language other than English.

XX.     DESTRUCTION AND RETENTION OF RECORDS

Destruction and retention of records by the school district shall be controlled by state and federal law.

Please see Policy #515 P to find the procedure for Retention and Destruction of Student Records for special education students.

XXI.   COPIES OF POLICY

Copies of this policy may be obtained by parents and eligible students at the office of the superintendent.

Source:                       Cambridge-Isanti Schools

Legal References:

Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)

Minn. Stat. Ch. 14 (Administrative Procedures Act)

Minn. Stat. § 120A.22 (Compulsory Instruction)

Minn. Stat. § 121A.40-121A.56 (The Pupil Fair Dismissal Act)

Minn. Stat. § 121A.75 (Sharing Disposition Order and Peace Officer Records)

Minn. Stat. § 127A.852 (Military-Connected Youth Identifier)

Minn. Stat. § 144.341-144.347 (Consent of Minors for Health Services)

Minn. Stat. § 260B.171, Subds. 3 and 5 (Disposition Order and Peace Officer Records of Children)

Minn. Stat. § 363A.42 (Public Records; Accessibility)

Minn. Stat. § 626.556 (Reporting of Maltreatment of Minors)

Minn. Rules Parts 1205.0100-1205.2000 (Data Practices)

10 U.S.C. § 503(b) and (c) (Enlistments: Recruiting Campaigns; Compilation of Directory Information)

18 U.S.C. § 2331 (Definitions)

18 U.S.C. § 2332b (Acts of Terrorism Transcending National Boundaries)

20 U.S.C. § 1232g et seq. (Family Educational Rights and Privacy Act)

20 U.S.C. § 6301 et seq Every Student Succeeds Act)

20 U.S.C. § 7908 (Armed Forces Recruiting Information)

26 U.S.C. §§ 151 and 152 (Internal Revenue Code)

34 C.F.R. §§ 99.1-99.67 (Family Educational Rights and Privacy)

34 C.F.R. § 300.610-300.627 (Confidentiality of Information)

42 C.F.R. § 2.1 et seq. (Confidentiality of Drug Abuse Patient Records)

Gonzaga University v. Doe, 536 U.S. 273, 122 S.Ct. 2268, 153 L.Ed. 2d 309 (2002)

Cross References:

Policy 414 (Mandated Reporting of Child Neglect or Physical or Sexual Abuse)

Policy 417 (Chemical Use and Abuse)

Policy 506 (Student Discipline)

Policy 519 (Interviews of Students by Outside Agencies)

Policy 520 (Student Surveys)

Policy 711 (Video Recording on School Buses)

Policy 906 (Community Notification of Predatory Offenders)

MSBA Service Manual, Chapter 13, School Law Bulletin “I” (School Records – Privacy – Access to Data)

Policy 515P (Retention and Destruction of Student Records for Special Education Students

Reviewed:

8-23-01, 11-21-02, 05-20-04, 02-24-05, 04-20-06, 02-22-07, 05-22-08, 09-24-09, 07-22-10, 06-23-16, 08-24-17

Approved:

09-2-01, 12-19-02, 06-29-04, 03-17-05, 05-18-06, 02-22-07, 06-19-08, 10-22-09, 07-22-10, 07-21-16, 09-21-17

515F - Protection and Privacy of Pupil Records Form

515P - Retention and Destruction of Student Records for Special Education Students

POLICY #515-P

RETENTION AND DESTRUCTION OF STUDENT RECORDS FOR SPECIAL EDUCATION STUDENTS

 

I. PURPOSE

School district records can only be destroyed pursuant to a records retention schedule that has been adopted by the School Board and approved by the Records Disposition Panel of the State of Minnesota or by special permission. Minn. Statute §138.17.

II. GENERAL STATEMENT OF POLICY

The following procedures regarding the retention and destruction of student records for special education students are adopted by the school district, pursuant to:

A. The requirements of 20 U.S.C. §123f requiring that records relating to the expenditures of federal funds be maintained for five years after completion of the activity for which the funds were used.

B. The requirements of the Family Educational Rights and Privacy Act (FERPA), 34 C.F.R. §99.10 which states that educational records may not be destroyed if there is an outstanding request to inspect the records by the parent or eligible student.

C. The requirements of the Individuals and Disabilities Education Act's (IDEA) regulations which require school districts to "…inform parents when personally identifiable information collected, maintained, or used…" pursuant to the IDEA, "…is no longer needed to provide educational services to the child…" 34 C.F.R. § 300.573 and therefore will be destroyed by the district. Before the information is destroyed, the district is advised to provide "Notice" to the student of the District's policy at the last IEP meeting prior to graduation. IDEA regulations also provide that "information must be destroyed at the request of the parents if they are no longer needed for education purposes." However, a permanent record of a student's name, address, and phone number, his or her grades, attendance records, classes attended, grade level completed, and year completed may be maintained without time limitations." 34 C.F.R. § 300.573.

III. GENERAL STATEMENT OF PROCEDURES

The Cambridge-Isanti School District and Rum River Special Education Cooperative will retain educational records for students with disabilities for a period of five years beyond the student's 21's birthday. In addition, special education records will not be destroyed if there is an outstanding request for the record by the parent or eligible student. Also, parents and eligible students will be notified about this practice at the time the student is:

a. dismissed from special education services,

b. graduates from school, or

c. ages out of school.

This will constitute notice and no further notice will be given at the end of the five years.

Students will be asked to sign an acknowledgement (Notice of Special Education File Retention Policy) of the district's policy to destroy the records after five years and that the "Notice" has been given. A copy of this notice will be retained by the school. Results of achievement and other standardized tests will be retained permanently. A record of all standardized tests results administered as an evaluation for eligibility while the student was in special education services will be permanently retained. When the student reaches the age of at least 26, all special education records will be destroyed, with the exception for the final IEP/IIIP and all the Evaluation Reports, the Notice of Proposed Action or Denial indicating the student's dismissal from services, and the Exit Report: Summary of Performance Form. These records will be kept an additional five years (until the student reaches age 31) at which time they will all be destroyed.

The school will provide a child's divorced, non-custodial parent(s) with the same procedural protections as the child's custodial parent, unless a state court has determined otherwise (Divorced Parents - Chapter 1). As a result, both divorced parents of a disabled child will be notified of IEP/IIIP issues and will be granted access to relevant records, regardless of who has custody. Both divorced parents must be given the opportunity to participate in the development and approval of the child's educational placement. Doe v. Arnig, 651 F. Supp. 424, 37 Educ. L.R. (D. Mass. 1987).

The custodial parent should provide documentation to the principal establishing custodial rights and any other court orders. The noncustodial parent should receive a copy of any correspondence upon providing the principal with a mailing address.

Source: Cambridge-Isanti Schools

Legal References:

     20 U.S.C. § 1232f

     34 C.F.R. § 300.573 & C.F.R. § 99.10 (Family Educational Rights and Privacy Act) (FERPA)

     Doe v. Arnig, 651 F. Supp. 424, 37 Educ. L.R. (D. Mass. 1987)

Reviewed: 11-18-04, 08-23-07, 05-19-16

Approved: 12-16-04, 09-18-07, 07-21-16

516 - Student Medication Policy

POLICY #516

STUDENT MEDICATION

I. PURPOSE

The purpose of this policy is to set forth the provisions that must be followed when administering nonemergency prescription medication to students at school.

II. GENERAL STATEMENT OF POLICY

The school district acknowledges that some students may require prescribed drugs or medication during the school day. The school district’s licensed school nurse, trained health clerk, principal, or teacher will administer prescribed medications, except any form of medical cannabis, in accordance with law and school district procedures. Medications will be kept in a locked cabinet in the health office.

III. REQUIREMENTS

A. The administration of prescription medication or drugs at school requires a completed signed request from the student’s parent and a licensed healthcare provider. An oral request must be reduced to writing within two school days, provided that the school district may rely on an oral request until a written request is received.

B. An “Administrating Prescription Medications” form must be completed annually (once per school year) and/or when a change in the prescription or requirements for administration occurs. Prescription medication as used in this policy does not include any form of medical cannabis as defined in Minn. Stat. § 152.22, Subd. 6. If the medication is stored and/or administered for more than two (2) weeks, a physician’s signature may be required on the authorization of medication school form.

C. Prescription medication must come to school in the original container labeled for the student by a pharmacist in accordance with law, and must be administered in a manner consistent with the instructions on the label.

D. The school nurse may request to receive further information about the prescription, if needed, prior to administration of the substance. The student must bring the medication to the health office as soon as he/she arrives at school. All controlled substances/medications must be brought to the health office by a parent/guardian (i.e. Ritalin, Adderall, and Codeine) unless other arrangements have been made with the school nurse. All medications given will be documented on the student’s medication log.

E. Prescription medications are not to be carried by the student, but will be left with the appropriate school district personnel. Exceptions to this requirement are: prescription asthma medications self-administered with an inhaler (See Part J.5. below), and medications administered as noted in a written agreement between the school district and the parent or as specified in an IEP (individualized education program), Section 504 plan, or IHP (individual health plan).

F. The school must be notified immediately by the parent or student 18 years old or older in writing of any change in the student’s prescription medication administration. A new medical authorization or container label with new pharmacy instructions shall be required immediately as well.

G. For drugs or medicine used by children with a disability, administration may be as provided in the IEP, Section 504 plan or IHP.

H. The school nurse, or other designated person, shall be responsible for the filing of the Authorization for Medication form in the health records section of the student file. The school nurse, or other designated person, shall be responsible for providing a copy of such form to the principal and to other personnel designated to administer the medication.

I. Procedures for administration of drugs and medicine at school and school activities shall be developed in consultation with a school nurse, a licensed school nurse, or a public or private health organization or other appropriate party (if appropriately contracted by the school district under Minn. Stat. § 121A.21). The school district administration shall submit these procedures and any additional guidelines and procedures necessary to implement this policy to the school board for approval. Upon approval by the school board, such guidelines and procedures shall be an addendum to this policy.

J. Specific Exceptions:

1. Special health treatments and health functions such as catheterization, tracheostomy suctioning, and gastrostomy feedings do not constitute administration of drugs and medicine;

2. Emergency health procedures, including emergency administration of drugs and medicine are not subject to this policy;

3. Drugs or medicine provided or administered by a public health agency to prevent or control an illness or a disease outbreak are not governed by this policy;

4. Drugs or medicines used at school in connection with services for which a minor may give effective consent are not governed by this policy;

5. Drugs or medicines that are prescription asthma or reactive airway disease medications can be self-administered by a student with an asthma inhaler if:

a. the school district has received a written authorization from the pupil’s parent permitting the student to self-administer the medication;

b. the inhaler is properly labeled for that student; and

c. the parent has not requested school personnel to administer the medication to the student.

The parent must submit written authorization for the student to self-administer the medication each school year. In a school that does not have a school nurse or school nursing services, the student’s parent or guardian must submit written verification from the prescribing professional which documents that an assessment of the student’s knowledge and skills to safely possess and use an asthma inhaler in a school setting has been completed.

If the school district employs a school nurse or provides school nursing services under another arrangement, the school nurse or other appropriate party must assess the student’s knowledge and skills to safely possess and use an asthma inhaler in a school setting and enter into the student’s school health record a plan to implement safe possession and use of asthma inhalers;

6. Medications:

a. that are used off school grounds;

b. that are used in connection with athletics or extracurricular activities; or

c. that are used in connection with activities that occur before or after the regular school day

are not governed by this policy.

7. Nonprescription Medication. After consultation with the school nurse, a secondary student may possess and use nonprescription pain relief in a manner consistent with the labeling, if the school district has received written authorization from the student’s parent or guardian permitting the student to self-administer the medication. The parent or guardian must submit written authorization for the student to self-administer the medication each school year. In some circumstances, a doctor’s note may be required or requested. The school district may revoke a student’s privilege to possess and use nonprescription pain relievers if the school district determines that the student is abusing the privilege. This provision does not apply to the possession or use of any drug or product containing ephedrine or pseudoephedrine as its sole active ingredient or as one of its active ingredients. Except as stated in this paragraph, only prescription medications are governed by this policy.

8. At the start of each school year or at the time a student enrolls in school, whichever is first, a student’s parent, school staff, including those responsible for student health care, and the prescribing medical professional must develop and implement an individualized written health plan for a student who is prescribed epinephrine auto-injectors that enables the student to:

a. possess epinephrine auto-injectors; or

b. if the parent and prescribing medical professional determine the student is unable to possess the epinephrine, have immediate access to epinephrine auto-injectors in close proximity to the student at all times during the instructional day.

The plan must designate the school staff responsible for implementing the student’s health plan, including recognizing anaphylaxis and administering epinephrine auto-injectors when required, consistent with state law. This health plan may be included in a student’s § 504 plan.

K. “Parent” for students 18 years old or older is the student.

L. Districts and schools may obtain and possess epinephrine auto-injectors to be maintained and administered by school personnel to a student or other individual if, in good faith, it is determined that person is experiencing anaphylaxis regardless of whether the student or other individual has a prescription for an epinephrine auto-injector. The administration of an epinephrine auto-injector in accordance with this section is not the practice of medicine.

A district or school may enter into arrangements with manufacturers of epinephrine auto-injectors to obtain epinephrine auto-injectors at fair-market, free, or reduced prices. A third party, other than a manufacturer or supplier, may pay for a school’s supply of epinephrine auto-injectors.

Source: Cambridge-Isanti Schools

Legal References:

     Minn. Stat. § 13.32 (Student Health Data)

     Minn. Stat. § 121A.21 (Hiring of Health Personnel)

     Minn. Stat. § 121A.22 (Administration of Drugs and Medicine)

     Minn. Stat. § 121A.221 (Possession and Use of Asthma Inhalers by Asthmatic Students)

     Minn. Stat. § 121A.222 (Possession and Use of Nonprescription Pain Relievers by Secondary Students)

     Minn. Stat. § 121A.2205 (Possession and Use of Epinephrine Auto-  Injectors; Model Policy)

     Minn. Stat. § 121A.2207 (Life-Threatening Allergies in Schools; Stock Supply of Epinephrine Auto-Injectors)

     Minn. Stat. § 151.212 (Label of Prescription Drug Containers)

     Minn. Stat. § 152.22 (Medical Cannabis; Definitions)

     Minn. Stat. § 152.23 (Medical Cannabis; Limitations)

     20 U.S.C. § 1400 et seq. (Individuals with Disabilities Education Improvement Act of 2004)

     29 U.S.C. § 794 et seq. (Rehabilitation Act of 1973, § 504)

 

Cross References: Policy 418 (Drug-Free Workplace/Drug-Free School)

Reviewed: 09-20-01, 08-19-04, 06-23-05, 04-20-06, 06-23-16

Approved: 10-18-01, 09-23-04, 07-19-05, 05-19-06, 07-21-16

516F - Student Medication Form

517 - Student Recruiting

POLICY #517

STUDENT RECRUITING



I. PURPOSE- 

The purpose of this policy is to prevent school district employees from exerting undue influence for purposes of securing or retaining the attendance of a student in a school.



II. GENERAL STATEMENT OF POLICY



A. It is the policy of the school district to encourage employees to make available to all interested people information regarding the school district, its schools, programs, policies, and procedures. The purpose of such activity is to assist in the process of fully informed decision making regarding school enrollment and to enhance the visibility and image of the school district.



B. At the same time, the school district recognizes that the scope of such activity is limited by statutory authority and bylaws of the Minnesota State High School League. Accordingly, it shall be a violation of this policy for employees to exert undue influence for purposes of securing or retaining the attendance of a student in a school or to compete with another school district for the enrollment of students.



C. Employees are further prohibited from encouraging others to engage in such conduct on behalf of the school district.



III. DEFINITION



A. The terms “undue influence” or “competing for enrollment” shall include initiating any oral or written contact with a student from another school district who participates in a school-sponsored sport or activity which solicits the student’s transfer to participate in a sport or activity.



B. The terms shall also include the awarding of tuition, allowance for board and/or room, allowance for transportation, priority in assignments of jobs, cash or gifts in any form, or any other privilege or consideration if not similarly available to all students.



IV. PROCEDURES

A. The school board shall adopt, by resolution, specific standards for acceptance and rejection of applications for open enrollment. Standards may include the capacity of a program, class, school building, or the statutory limits to nonresident enrollment in a particular grade level, or whether the student is currently expelled for (1) possessing a dangerous weapon, as defined under federal law, at a school or school function; (2) possession or using an illegal drug at school or at a school function; (3) selling or soliciting the sale of a controlled substance while at school or a school function; or committing a first, second or third degree assault as described in state law. Standards for acceptance and rejection of open-enrollment applications are subject to the Graduation Incentives Program and may not include previous academic achievement, athletic or other extracurricular ability, disabling conditions, proficiency in the English language, previous disciplinary proceedings, or the student’s district of residence.



B. Employees who violate the provisions of the policy shall be subject to disciplinary action as appropriate. Any such disciplinary action shall be made pursuant to and in accordance with applicable statutory authority, collective bargaining agreements, school district policies, and the bylaws of the Minnesota High School League, as applicable.



Source: Cambridge-Isanti Schools



Legal References:

  • Minn. Stat. § 124D.03 (Enrollment Options Program)
  • Minn. Stat. § 124D.68 (Graduation Incentives Program)
  • Minnesota State High School League Bylaws



Cross References: Policy 509 (Enrollment of Nonresident Students)



Reviewed: 3-21-02, 09-21-17



Approved: 4-18-02, 10-12-17

518 - DNR-DNI Orders

519 - Interviews of Students by Outside Agencies

520 - Student Surveys

 

Policy #520

STUDENT SURVEYS

I.         PURPOSE

Occasionally, the school district utilizes surveys to obtain student opinions and information about students.  The purpose of this policy is to establish the parameters of information that may be sought in student surveys.

II.        GENERAL STATEMENT OF POLICY

Student surveys may be conducted as determined necessary by the school district.  Surveys, analyses, and evaluations conducted as part of any program funded through the U.S. Department of Education must comply with 20 U.S.C. § 1232h.

III.      STUDENT SURVEYS IN GENERAL

A.        Student surveys will be conducted anonymously and in an indiscernible fashion.  No mechanism will be used for identifying the participating student in any way.  No attempt will be made in any way to identify a student survey participant.  No requirement that the student return the survey shall exist, and no record of the student’s returning a survey will be maintained.

B.        The superintendent may choose not to approve any survey that seeks probing personal and/or sensitive information that could result in identifying the survey participant, or is discriminatory in nature based on age, race, color, sex, disability, religion, or national origin.

C.        Surveys containing questions pertaining to the student’s or the student’s parent(s) or guardian(s) personal beliefs or practices in sex, family life, morality, and religion will not be administered to any student unless the parent or guardian of the student is notified in writing that such survey is to be administered and the parent or guardian of the student gives written permission for the student to participate or has the opportunity to opt out of the survey depending upon how the survey is funded.  Any and all documents containing the written permission of a parent for a student to participate in a survey will be maintained by the school district in a file separate from the survey responses.

D.        Although the survey is conducted anonymously, potential exists for personally identifiable information to be provided in response thereto.  To the extent that personally identifiable information of a student is contained in his or her responses to a survey, the school district will take appropriate steps to ensure the data is protected in accordance with Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act), 20 U.S.C. § 1232g (Family Educational Rights and Privacy Act) and 34 C.F.R. Part 99.

E.         The school district must not impose an academic or other penalty on a student who opts out of participating in a student survey.

IV.       STUDENT SURVEYS CONDUCTED AS PART OF DEPARTMENT OF EDUCATION PROGRAM

A.        All instructional materials, including teacher’s manuals, films, tapes, or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any program funded in whole or in part by the U.S. Department of Education, shall be available for inspection by the parents or guardians of the students.

B.        No student shall be required, as part of any program funded in whole or in part by the U.S. Department of Education, without the prior consent of the student (if the student is an adult or emancipated minor), or, in the case of an unemancipated minor, without the prior written consent of the parent, to submit to a survey that reveals information concerning:

1.         political affiliations or beliefs of the student or the student’s parent;

2.         mental and psychological problems of the student or the student’s family;

3.         sex behavior or attitudes;

4.         illegal, antisocial, self-incriminating, or demeaning behavior;

5.         critical appraisals of other individuals with whom respondents have close family relationships;

6.         legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;

7.         religious practices, affiliations, or beliefs of the student or the student’s parent; or

8.         income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

C.        A school district that receives funds under any program funded by the U.S. Department of Education shall develop local policies consistent with Sections IV.A. and IV.B., above, concerning student privacy, parental access to information, and administration of certain physical examinations to minors.

1.         The following policies are to be adopted in consultation with parents:

a.         The right of a parent to inspect, on request, a survey, including an evaluation, created by a third party before the survey is administered or distributed by a school to a student, including procedures for granting a parent’s request for reasonable access to such survey within a reasonable period of time after the request is received.

“Parent” means a legal guardian or other person acting in loco parentis (in place of a parent), such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child.

b.         Arrangements to protect student privacy in the event of the administration or distribution of a survey, including an evaluation, to a student which contains one or more of the items listed in Section IV.B., above, including the right of a parent of a student to inspect, on request, any such survey.

c.         The right of a parent of a student to inspect, on request, any instructional material used as part of the educational curriculum for the student and procedures for granting a request by a parent for such access within a reasonable period of time after the request is received.

“Instructional material” means instructional content that is provided to a student, regardless of format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (i.e., materials accessible through the Internet).  The term does not include academic tests or academic assessments.

d.         The administration of physical examinations or screenings that the school district may administer to a student.  This provision does not apply to a survey administered to a student in accordance with the Individuals with Disabilities Education Act (20 U.S.C. § 1400, et seq.).

e.         The collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing the information to others for that purpose), including arrangements to protect student privacy that are provided by the school district in the event of such collection, disclosure, or use.

(1)       “Personal information” means individually identifiable information including a student or parent’s first and last name; a home or other physical address (including street name and the name of the city or town); a telephone number; or a Social Security identification number.

(2)       This provision does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions, such as:

(a)       college or other post-secondary education recruitment or military;

(b)       book clubs, magazines, and programs providing access to low cost literary products;

(c)       curriculum and instructional materials used by elementary and secondary schools;

(d)       tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students, or to generate other statistically useful data for the purpose of securing such tests and assessments and the subsequent analysis and public release of the aggregate data from such tests and assessments;

(e)       the sale by students of products or services to raise funds for school-related or education-related activities; and

(f)        student recognition programs.

(3)       The right of a parent to inspect, on request, any instrument used in the collection of information, as described in Section IV.C.1., Subparagraph e., above, before the instrument is administered or distributed to a student and procedures for granting a request by a parent for reasonable access to such an instrument within a reasonable period of time after the request is received.

2.         The policies adopted under Section IV.C., Subparagraph 1., above, shall provide for reasonable notice of the adoption or continued use of such policies directly to parents of students enrolled in or served by the school district.

a.         The notice will be provided at least annually, at the beginning of the school year, and within a reasonable period of time after any substantive change in a policy.

b.         The notice will provide parents with an opportunity to opt out of participation in the following activities:

(1)       Activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information, or otherwise providing that information to others for that purpose.

(2)       The administration of any third-party survey (non-Department of Education funded) containing one or more of the items contained in Section IV.B., above.

(3)       Any nonemergency, invasive physical examination or screening that is required as a condition of attendance, administered by the school and scheduled by the school in advance, and not necessary to protect the immediate health and safety of the student or other students.

“Invasive physical examination” means any medical examination that involves the exposure of private body parts, or act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.

c.         The notice will advise students of the specific or approximate dates during the school year when the activities in Section IV.C.2., Subparagraph b., above, are scheduled, or expected to be scheduled.

d.         The notice provisions shall not be construed to preempt applicable provisions of state law that require parental notification and do not apply to any physical examination or screening that is permitted or required by applicable state law, including physical examinations or screenings that are permitted without parental notification.

V.        NOTICE

A.        The school district must give parents and students notice of their rights under this policy at the beginning of each school year and after making substantive changes to this policy.

B.        The school district must inform parents at the beginning of the school year if the district or school has identified specific or approximate dates for administering surveys and give parents reasonable notice of planned surveys scheduled after the start of the school year.  The school district must give parents direct, timely notice when their students are scheduled to participate in a student survey by United States mail, e-mail, or another direct form of communication.

C.        The school district must give parents the opportunity to review the survey and to opt their students out of participating in the survey.

Source:                       Cambridge-Isanti Schools

Legal References:     

  • Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)
  • Minn. Stat. § 121A.065 (District Surveys to Collect Student Information;
  • Parent Notice and Opportunity for Opting Out)
  • 20 U.S.C. § 1232g (Family Educational Rights and Privacy Act)
  • 20 U.S.C. § 1232h (Protection of Pupil Rights)
  • 34 C.F.R. § 99 (Family Educational Rights and Privacy Act Regulations)
  • Gonzaga University v. Doe, 536 U.S. 273, 122 S.Ct. 2268, 153 L.Ed. 2d 309 (2002)
  • C.N. v. Ridgewood Bd. of Educ., 430 F.3d. 159 (3rd Cir. 2005)
  • Fields v. Palmdale School Dist., 427 F.3d. 1197 (9th Cir. 2005)

Cross References:     

  • Policy 515 (Protection and Privacy of Pupil Records)
  • Policy 521 (Student Disability Nondiscrimination)
  • Policy 522 (Student Sex Nondiscrimination)

 

Reviewed:                   3-21-02, 3-16-04, 1-20-05, 4-20-06, 5-22-08, 11-17-16

Approved:                   4-18-02, 3-16-04, 1-20-05, 5-18-06, 5-22-08, 12-15-16

 

 

 
 

 

 

PUBLIC NOTICE

Independent School District No. 911 gives notice to parents of students currently in attendance in the school district, eligible students currently in attendance in the school district and students currently in attendance in the school district, of their rights regarding inspection of instructional materials and limits on survey, analysis, or evaluation:

Parents, eligible students and students are hereby informed that they have the following rights:

All instructional materials, including teacher’s manuals, films, tapes, or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any program funded in whole or in part by the U.S. Department of Education, shall be available for inspection by parents or guardians of students.

No student shall be required, as part of any program funded in whole or in part by the U.S. Department of Education, without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent, to submit to a survey that reveals information concerning:

political affiliations;

mental and psychological problems potentially embarrassing to the student or the student’s family;

sex behavior and attitudes;

illegal, antisocial, self-incriminating and demeaning behavior;

critical appraisals of other individuals with whom respondents have close family relationships;

legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers; or

income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

INDEPENDENT SCHOOL DISTRICT NO. 911

CAMBRIDGE, MINNESOTA

 

Date:  ______             Board Chair:  ________________________________________________________ 

521 - Student Disability Non-Discrimination

POLICY #521

STUDENT DISABILITY NONDISCRIMINATION

I. PURPOSE

The purpose of this policy is to protect disabled students from discrimination on the basis of disability and to identify and evaluate learners who, within the intent of Section 504 of the Rehabilitation Act of 1973 (Section 504), need services, accommodations, or programs in order that such learners may receive a free appropriate public education.

II. GENERAL STATEMENT OF POLICY

A. Disabled students who meet the criteria of Paragraph C. below are protected from discrimination on the basis of a disability.

B The responsibility of the school district is to identify and evaluate learners who, within the intent of Section 504, need services, accommodations, or programs in order that such learners may receive a free appropriate public education.

C. For this policy, a learner who is protected under Section 504 is one who:

     1. has a physical or mental impairment that substantially limits one or more of such person’s major life activities; or

     2. has a record of such an impairment; or

     3. is regarded as having such an impairment.

D. Learners may be protected from disability discrimination and be eligible for services, accommodations, or programs under the provisions of Section 504 even though they are not eligible for special education pursuant to the Individuals with Disabilities Education Act.



III. COORDINATOR

Persons who have questions or comments should contact the Director of Teaching and Learning. This person is the school district’s Americans with Disabilities Act/Section 504 coordinator. Persons who wish to make a complaint regarding a disability discrimination matter may use the accompanying Student Disability Discrimination Grievance Report Form. The form should be 763-689-6188 given to the ADA/Section 504 coordinator.

Source: Cambridge-Isanti Schools

Legal References:

     Pub. L. 110-325, 122 Stat. 3553 (ADA Amendments Act of 2008, § 7)    

     29 U.S.C. § 794 et seq. (Rehabilitation Act of 1973, § 504)

     34 C.F.R. Part 104 (Section 504 Implementing Regulations)

Cross References:

     Policy 402 (Disability Nondiscrimination

Reviewed:

     8-23-01, 3-16-04, 10-19-06, 10-22-09, 05-19-16

Approved:

     9-20-01, 4-22-04, 11-16-06, 11-19-09, 06-23-16

 

General Statement of Policy Prohibiting Disability Discrimination

Independent School District No. 911 maintains a firm policy prohibiting all forms of discrimination on the basis of a disability. All persons are to be treated with respect and dignity. Discrimination on the basis of a disability will not be tolerated under any circumstances.

Complainant: _____________________________________________________________________

Home Address: ____________________________________________________________________

Work Address: ____________________________________________________________________

Home Phone: __________________________ Work Phone: ____________________________

I have been discriminated against based on (choose one or more):

[my disability]      [a record of my disability]      [being regarded as having a disability]

because _________________________________________________________________________

________________________________________________________________________________

Date of alleged incident(s): __________________________________________________________

Name of person you believe discriminated against you or another person: _____________________

________________________________________________________________________________

If the alleged discrimination was toward another person, identify that person: __________________

________________________________________________________________________________

Describe the incident(s) as clearly as possible, including such things as: any verbal statements; what, if any, physical contact was involved; etc. (attach additional pages if necessary): ______ _________

________________________________________________________________________________ __ ______________________________________________________________________________

Location of the incident(s) ___________________________________________________________

________________________________________________________________________________

List any witnesses that were present: __________________________________________________

________________________________________________________________________________

This complaint is filed based on my honest belief that ________________________ has discriminated against me or another person based on a disability. I hereby certify that the information I have provided in this complaint is true, correct, and complete to the best of my knowledge and belief.

_____________________________________ ____________________________________

(Complainant Signature)                                          (Date)

_____________________________________ __________________________

(Received by)                                                             (Date)

STUDENT DISABILITY DISCRIMINATION

GRIEVANCE REPORT FORM

Cambridge-Isanti Schools

522 - Student Sex Non-Discrimination

                                                                                                         POLICY #522

 

STUDENT SEX NONDISCRIMINATION

I.         PURPOSE

Students are protected from discrimination on the basis of sex pursuant to Title IX of the Education Amendments of 1972 and the Minnesota Human Rights Act.  The purpose of this policy is to provide equal educational opportunity for all students and to prohibit discrimination on the basis of sex.

II.        GENERAL STATEMENT OF POLICY

A.        The school district provides equal educational opportunity for all students and does not unlawfully discriminate on the basis of sex.  No student will be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination under any educational program or activity operated by the school district on the basis of sex.

B.        Every school district employee shall be responsible for complying with this policy.

C.        The school board hereby designates the Director of Administrative Services and Human Resources, 625A Main St. North, Cambridge, MN, 763-689-6235 as its Title IX coordinator.  This employee coordinates the school district’s efforts to comply with and carry out its responsibilities under Title IX.

D.        Any student, parent, or guardian having questions regarding the application of Title IX and its regulations and/or this policy should discuss them with the Title IX coordinator.  Questions relating solely to Title IX and its regulations may be referred to the Assistant Secretary for Civil Rights of the United States Department of Education. In the absence of a specific designee, an inquiry or complaint should be referred to the superintendent or the school district human rights officer.

III.      REPORTING GRIEVANCE PROCEDURES

A.        Any student who believes he or she has been the victim of unlawful sex discrimination by a teacher, administrator, or other school district personnel, or any person with knowledge or belief of conduct which may constitute unlawful sex discrimination toward a student should report the alleged acts immediately to an appropriate school district official designated by this policy or may file a grievance.  The school district encourages the reporting party or complainant to use the report form available from the principal of each building or available from the school district office, but oral reports shall be considered complaints as well.  Nothing in this policy shall prevent any person from reporting unlawful sex discrimination toward a student directly to a school district human rights officer or to the superintendent.

B.        In Each School Building.  The building principal is the person responsible for receiving oral or written reports or grievances of unlawful sex discrimination toward a student at the building level.  Any adult school district personnel who receives a report of unlawful sex discrimination toward a student shall inform the building principal immediately.

C.        Upon receipt of a report or grievance, the principal must notify the school district human rights officer immediately, without screening or investigating the report.  The principal may request, but may not insist upon, a written complaint.  A written statement of the facts alleged will be forwarded as soon as practicable by the principal to the human rights officer.  If the report was given verbally, the principal shall personally reduce it to written form within 24 hours and forward it to the human rights officer.  Failure to forward any report or complaint of unlawful sex discrimination toward a student as provided herein may result in disciplinary action against the principal.  If the complaint involves the building principal, the complaint shall be made or filed directly with the superintendent or the school district human rights officer by the reporting party or complainant.

D.        The school board hereby designates the Director of Administrative Services and Human Resources, 625A Main St. North, Cambridge, MN 763-689-6235 as the school district human rights officer(s) to receive reports, complaints or grievances of unlawful sex discrimination toward a student.  If the complaint involves a human rights officer, the complaint shall be filed directly with the superintendent.

E.         The school district shall conspicuously post the names of the Title IX coordinator and human rights officer(s), including office addresses and telephone numbers and work e-mail addresses.

F.         Submission of a good faith complaint, grievance, or report of unlawful sex discrimination toward a student will not affect the complainant or reporter’s future employment, grades, or work assignments.

G.        Use of formal reporting forms is not mandatory.

H.        The school district will respect the privacy of the complainant, the individual(s) against whom the complaint is filed, and the witnesses as much as possible, consistent with the school district’s legal obligations to investigate, to take appropriate action, and to conform with any discovery or disclosure obligations.

IV.       INVESTIGATION

A.        By authority of the school district, the human rights officer, upon receipt of a report, complaint, or grievance alleging unlawful sex discrimination toward a student, shall promptly undertake or authorize an investigation.  The investigation may be conducted by school district officials or by a third party designated by the school district.

B.        The investigation may consist of personal interviews with the complainant, the individual(s) against whom the complaint is filed, and others who may have knowledge of the alleged incident(s) or circumstances giving rise to the complaint.  The investigation may also consist of any other methods and documents deemed pertinent by the investigator.

C.        In determining whether alleged conduct constitutes a violation of this policy, the school district should consider the surrounding circumstances, the nature of the behavior, past incidents or past or continuing patterns of behavior, the relationships between the parties involved, and the context in which the alleged incidents occurred.  Whether a particular action or incident constitutes a violation of this policy requires a determination based on all the facts and surrounding circumstances.

D.        In addition, the school district may take immediate steps, at its discretion, to protect the complainant, pupils, teachers, administrators, or other school personnel pending completion of an investigation of alleged unlawful sex discrimination toward a student.

E.         The investigation will be completed as soon as practicable.  The school district human rights officer shall make a written report to the superintendent upon completion of the investigation.  If the complaint involves the superintendent, the report may be filed directly with the school board.  The report shall include a determination of whether the allegations have been substantiated as factual and whether they appear to be violations of this policy.

V.        SCHOOL DISTRICT ACTION

A.        Upon conclusion of the investigation and receipt of a report, the school district will take appropriate action.  Such action may include, but is not limited to, warning, suspension, exclusion, expulsion, transfer, remediation, termination, or discharge.  School district action taken for violation of this policy will be consistent with requirements of applicable collective bargaining agreements, Minnesota and federal law, and school district policies.

B.        The result of the school district’s investigation of each complaint filed under these procedures will be reported in writing to the complainant by the school district in accordance with state and federal law regarding data or records privacy. 

VI.       REPRISAL

The school district will discipline or take appropriate action against any pupil, teacher, administrator, or other school personnel who retaliates against any person who reports alleged unlawful sex discrimination toward a student or any person who testifies, assists, or participates in an investigation, or who testifies, assists, or participates in a proceeding or hearing relating to such unlawful sex discrimination. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment.

VII.     RIGHT TO ALTERNATIVE COMPLAINT PROCEDURES

These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with the Minnesota Department of Human Rights, initiating civil action or seeking redress under state criminal statutes and/or federal law, or contacting the Office of Civil Rights for the United States Department of Education.

VIII.   DISSEMINATION OF POLICY AND EVALUATION

A.        This policy shall be made available to all students, parents/guardians of students, staff members, employee unions, and organizations.

B.        The school district shall review this policy and the school district’s operation for compliance with state and federal laws prohibiting discrimination on a continuous basis.

Source:                       Cambridge-Isanti Schools

Legal References:      Minn. Stat. § 121A.04 (Athletic Programs; Sex Discrimination)

    Minn. Stat. Ch. 363A (Minnesota Human Rights Act)

    20 U.S.C. §§ 1681-1688 (Title IX of the Education Amendments of 1972)

    34 C.F.R. Part 106 (Implementing Regulations of Title IX)

Cross References:      Policy 102 (Equal Educational Opportunity)

     Policy 413 (Harassment and Violence)

                                     Policy 528 (Student Parental, Family, and Marital Status Nondiscrimination)

Reviewed:                   8-23-01, 5-20-04, 03-19-15, 07-20-17

Approved:                   9-20-01, 6-29-04, 04-23-15, 08-24-17

 

523 - Policies Incorporated by Reference - Students

POLICY #523

POLICIES INCORPORATED BY REFERENCE - STUDENTS

PURPOSE

Certain policies as contained in this policy reference manual are applicable to students as well as to employees. In order to avoid undue duplication, the school district provides notice by this section of the application and incorporation by reference of policies included, but not limited to those listed below, which also apply to students:

Policy 102 Equal Educational Opportunity

Policy 103 Complaints – Students, Employees, Parents, Other Persons

Policy 206 Public Participation in School Board Meetings/Complaints about

Persons at School Board Meetings and Data Privacy Considerations

Policy 211 Criminal or Civil Action Against School District, School Board Member, Employee, or Student

Policy 305 Policy Implementation

Policy 413 Harassment and Violence

Policy 417 Chemical Use and Abuse

Policy 418 Drug-Free Workplace/Drug-Free School

Policy 419 Tobacco-Free Environment

Policy 420 Students and Employees with Communicable or Infectious Diseases

Policy 511 Student Fundraising

Policy 524 Internet Acceptable Use and Safety Policy

Policy 525 Violence Prevention

Policy 610 Field Trips

Policy 613 Graduation Requirements

Policy 614 School District Testing Plan and Procedure

Policy 615 Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students

Policy 616 School District System Accountability

Policy 707 Transportation of Public School Students

Policy 708 Transportation of Nonpublic School Students

Policy 709 Student Transportation Safety Policy

Policy 710 Extracurricular Transportation

Policy 711 Video Recording on School Buses

Policy 712 Video Surveillance Other Than on Buses

Policy 801 Equal Access to School Facilities

Students are charged with notice that the above cited policies are also applicable to students; however, students are also on notice that the provisions of the various policies speak for themselves and may be applicable although not specifically listed above.

Source: Cambridge-Isanti Schools

Reviewed: 09-22-16

Approved: 10-13-16

524 - Internet Acceptable Use and Safety Policy

POLICY #524

INTERNET ACCEPTABLE USE AND SAFETY POLICY

I. PURPOSE

The purpose of this policy is to set forth policies and guidelines for access to the school district computer system and acceptable and safe use of the Internet, including electronic communications.

II. GENERAL STATEMENT OF POLICY

In making decisions regarding student and employee access to the school district computer system and the Internet, including electronic communications, the school district considers its own stated educational mission, goals, and objectives. Electronic information research skills are now fundamental to preparation of citizens and future employees. Access to the school district computer system and to the Internet enables students and employees to explore thousands of libraries, databases, bulletin boards, and other resources while exchanging messages with people around the world. The school district expects that faculty will blend thoughtful use of the school district computer system and the Internet throughout the curriculum and will provide guidance and instruction to students in their use.

III. LIMITED EDUCATIONAL PURPOSE

The school district is providing students and employees with access to the school district computer system, which includes Internet access. The purpose of the system is more specific than providing students and employees with general access to the Internet. The school district system has a limited educational purpose, which includes use of the system for classroom activities, educational research, and professional or career development activities. Users are expected to use Internet access through the district system to further educational and personal goals consistent with the mission of the school district and school policies. Uses which might be acceptable on a user’s private personal account on another system may not be acceptable on this limited-purpose network.

IV. USE OF SYSTEM IS A PRIVILEGE

The use of the school district system and access to use of the Internet is a privilege, not a right. Depending on the nature and degree of the violation and the number of previous violations, unacceptable use of the school district system or the Internet may result in one or more of the following consequences: suspension or cancellation of use or access privileges; payments for damages and repairs; discipline under other appropriate school district policies, including suspension, expulsion, exclusion or termination of employment; or civil or criminal liability under other applicable laws.

V. UNACCEPTABLE USES

A. The following uses of the school district system and Internet resources or accounts are considered unacceptable:

1. Users will not use the school district system to access, review, upload, download, store, print, post, receive, transmit or distribute:

a. pornographic, obscene or sexually explicit material or other visual depictions that are harmful to minors;

b. obscene, abusive, profane, lewd, vulgar, rude, inflammatory, threatening, disrespectful, or sexually explicit language;

c. materials that use language or images that are inappropriate in the education setting or disruptive to the educational process;

d. information or materials that could cause damage or danger of disruption to the educational process;

e. materials that use language or images that advocate violence or discrimination toward other people (hate literature) or that may constitute harassment or discrimination.

2. Users will not use the school district system to knowingly or recklessly post, transmit or distribute false or defamatory information about a person or organization, or to harass another person, or to engage in personal attacks, including prejudicial or discriminatory attacks.

3. Users will not use the school district system to engage in any illegal act or violate any local, state or federal statute or law.

4. Users will not use the school district system to vandalize, damage or disable the property of another person or organization, will not make deliberate attempts to degrade or disrupt equipment, software or system performance by spreading computer viruses or by any other means, will not tamper with, modify or change the school district system software, hardware or wiring or take any action to violate the school district’s security system, and will not use the school district system in such a way as to disrupt the use of the system by other users.

5. Users will not use the school district system to gain unauthorized access to information resources or to access another person’s materials, information or files without the implied or direct permission of that person.

6. Users will not use the school district system to post private information about another person, personal contact information about themselves or other persons, or other personally identifiable information, including, but not limited to, addresses, telephone numbers, school addresses, work addresses, identification numbers, account numbers, access codes or passwords, labeled photographs or other information that would make the individual’s identity easily traceable, and will not repost a message that sent to the user privately without permission of the person who sent the message.

a. This paragraph does not prohibit the posting of employee contact information on school district webpages or communications between employees and other individuals when such communications are made for education-related purposes (i.e., communications with parents or other staff members related to students).

b. Employees creating or posting school-related webpages may include personal contact information about themselves on a webpage. However, employees may not post personal contact information or other personally identifiable information about students unless:

(1) such information is classified by the school district as directory information, and verification is made that the school district has not received notice from a parent/guardian or eligible student that such information is not to be designated as directory information in accordance with Policy 515; or

(2) such information is not classified by the school district as directory information but written consent for release of the information to be posted has been obtained from a parent/guardian or eligible student in accordance with Policy 515.

In addition, prior to posting any personal contact or personally identifiable information on a school-related webpage, employees shall obtain written approval of the content of the postings from the building administrator.

c. These prohibitions specifically prohibit a user from utilizing the school district system to post personal information about a user or another individual on social networks, including, but not limited to, social networks such as “MySpace” and “Facebook.”

7. Users must keep all account information and passwords on file with the designated school district official. Users will not attempt to gain unauthorized access to the school district system or any other system through the school district system, attempt to log in through another person’s account, or use computer accounts, access codes or network identification other than those assigned to the user. Messages and records on the school district system may not be encrypted without the permission of appropriate school authorities.

8. Users will not use the school district system to violate copyright laws or usage licensing agreements, or otherwise to use another person’s property without the person’s prior approval or proper citation, including the downloading or exchanging of pirated software or copying software to or from any school computer, and will not plagiarize works they find on the Internet.

9. Users will not use the school district system for conducting business, for unauthorized commercial purposes or for financial gain unrelated to the mission of the school district. Users will not use the school district system to offer or provide goods or services or for product advertisement. Users will not use the school district system to purchase goods or services for personal use without authorization from the appropriate school district official.

10. Users will not use the school district system to engage in bullying or cyberbullying in violation of the school district’s Bullying Prohibition Policy (MSBA/MASA Model Policy 514). This prohibition includes using any technology or other electronic communication off school premises to the extent that student learning or the school environment is substantially and materially disrupted.

B. A student or employee engaging in the foregoing unacceptable uses of the Internet when off school district premises also may be in violation of this policy as well as other school district policies. Examples of such violations include, but are not limited to, situations where the school district system is compromised or if a school district employee or student is negatively impacted. If the school district receives a report of an unacceptable use originating from a non-school computer or resource, the school district may investigate such reports to the best of its ability. Students or employees may be subject to disciplinary action for such conduct, including, but not limited to, suspension or cancellation of the use or access to the school district computer system and the Internet and discipline under other appropriate school district policies, including suspension, expulsion, exclusion, or termination of employment.

C. If a user inadvertently accesses unacceptable materials or an unacceptable Internet site, the user shall immediately disclose the inadvertent access to an appropriate school district official. In the case of a school district employee, the immediate disclosure shall be to the employee’s immediate supervisor and/or the building administrator. This disclosure may serve as a defense against an allegation that the user has intentionally violated this policy. In certain rare instances, a user also may access otherwise unacceptable materials if necessary to complete an assignment and if done with the prior approval of and with appropriate guidance from the appropriate teacher or, in the case of a school district employee, the building administrator.

VI. FILTER

A. With respect to any of its computers with Internet access, the school district will monitor the online activities of both minors and adults and employ technology protection measures during any use of such computers by minors and adults. The technology protection measures utilized will block or filter Internet access to any visual depictions that are:

1. Obscene;

2. Child pornography; or

3. Harmful to minors.

B. The term “harmful to minors” means any picture, image, graphic image file, or other visual depiction that:

1. Taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; or

2. Depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and

3. Taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.

C. Software filtering technology shall be narrowly tailored and shall not discriminate based on viewpoint.

D. An administrator, supervisor, or other person authorized by the Superintendent may disable the technology protection measure, during use by an adult, to enable access for bona fide research or other lawful purposes.

E. The school district will educate students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response.

VII. CONSISTENCY WITH OTHER SCHOOL POLICIES

Use of the school district computer system and use of the Internet shall be consistent with school district policies and the mission of the school district.

VIII. LIMITED EXPECTATION OF PRIVACY

A. By authorizing use of the school district system, the school district does not relinquish control over materials on the system or contained in files on the system. Users should expect only limited privacy in the contents of personal files on the school district system.

B. Routine maintenance and monitoring of the school district system may lead to a discovery that a user has violated this policy, another school district policy, or the law.

C. An individual investigation or search will be conducted if school authorities have a reasonable suspicion that the search will uncover a violation of law or school district policy.

D. Parents have the right at any time to investigate or review the contents of their child’s files and e-mail files. Parents have the right to request the termination of their child’s individual account at any time.

E. School district employees should be aware that the school district retains the right at any time to investigate or review the contents of their files and e-mail files. In addition, school district employees should be aware that data and other materials in files maintained on the school district system may be subject to review, disclosure or discovery under Minn. Stat. Ch. 13 (the Minnesota Government Data Practices Act).

F. The school district will cooperate fully with local, state and federal authorities in any investigation concerning or related to any illegal activities or activities not in compliance with school district policies conducted through the school district system.

IX. INTERNET USE AGREEMENT

A. The proper use of the Internet, and the educational value to be gained from proper Internet use, is the joint responsibility of students, parents, and employees of the school district.

B. This policy requires the permission of and supervision by the school’s designated professional staff before a student may use a school account or resource to access the Internet.

C. Students will sign the District 911 BYOD/School Issued Device and Internet Usage Guidelines yearly either as a part of the Student Handbook sign off process or separately as a part of the plan for digital citizenship and acceptable internet usage.

X. LIMITATION ON SCHOOL DISTRICT LIABILITY

Use of the school district system is at the user’s own risk. The system is provided on an “as is, as available” basis. The school district will not be responsible for any damage users may suffer, including, but not limited to, loss, damage, or unavailability of data stored on school district diskettes, tapes, hard drives, or servers, or for delays or changes in or interruptions of service or misdeliveries or nondeliveries of information or materials, regardless of the cause. The school district is not responsible for the accuracy or quality of any advice or information obtained through or stored on the school district system. The school district will not be responsible for financial obligations arising through unauthorized use of the school district system or the Internet.

XI. USER NOTIFICATION

  1. All users shall be notified of the school district policies relating to Internet use.

B. This notification shall include the following:

1. Notification that Internet use is subject to compliance with school district policies.

2. Disclaimers limiting the school district’s liability relative to:

a. Information stored on school district diskettes, hard drives, or servers.

b. Information retrieved through school district computers, networks, or online resources.

c. Personal property used to access school district computers, networks, or online resources.

d. Unauthorized financial obligations resulting from use of school district resources/accounts to access the Internet.

3. A description of the privacy rights and limitations of school sponsored/managed Internet accounts.

4. Notification that, even though the school district may use technical means to limit student Internet access, these limits do not provide a foolproof means for enforcing the provisions of this acceptable use policy.

5. Notification that goods and services can be purchased over the Internet that could potentially result in unwanted financial obligations and that any financial obligation incurred by a student through the Internet is the sole responsibility of the student and/or the student’s parents.

6. Notification that the collection, creation, reception, maintenance, and dissemination of data via the Internet, including electronic communications, is governed by Policy 406, Public and Private Personnel Data, and Policy 515, Protection and Privacy of Pupil Records.

7. Notification that, should the user violate the school district’s acceptable use policy, the user’s access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action may be taken.

8. Notification that all provisions of the acceptable use policy are subordinate to local, state, and federal laws.

XII. PARENTS’ RESPONSIBILITY; NOTIFICATION OF STUDENT INTERNET USE

A. Outside of school, parents bear responsibility for the same guidance of Internet use as they exercise with information sources such as television, telephones, radio, movies, and other possibly offensive media. Parents are responsible for monitoring their student’s use of the school district system and of the Internet if the student is accessing the school district system from home or a remote location.

B. Parents will be notified that their students will be using school district resources/accounts to access the Internet and that the school district will provide parents the option to request alternative activities not requiring Internet access. This notification should include:

1. A copy of the user notification form provided to the student user.

2. A description of parent/guardian responsibilities.

3. A notification that the parents have the option to request alternative educational activities not requiring Internet access and the material to exercise this option.

4. A statement that the Internet Use Agreement must be signed by the user, the parent or guardian, and the supervising teacher prior to use by the student.

5. A statement that the school district’s acceptable use policy is available for parental review.

XIII. IMPLEMENTATION; POLICY REVIEW

A. The school district administration may develop appropriate user notification forms, guidelines, and procedures necessary to implement this policy for submission to the school board for approval. Upon approval by the school board, such guidelines, forms, and procedures shall be an addendum to this policy.

B. The administration shall revise the user notifications, including student and parent notifications, if necessary, to reflect the adoption of these guidelines and procedures.

C. The school district Internet policies and procedures are available for review by all parents, guardians, staff, and members of the community.

D. Because of the rapid changes in the development of the Internet, the school board shall conduct an annual review of this policy.

Source: Cambridge-Isanti Schools

Legal References:

      15 U.S.C. § 6501 et seq. (Children’s Online Privacy Protection Act)

17 U.S.C. § 101 et seq. (Copyrights)

20 U.S.C. § 6751 et seq. (Enhancing Education through Technology Act of 2001)

47 U.S.C. § 254 (Children’s Internet Protection Act of 2000 (CIPA)

47 C.F.R. § 54.520 (FCC rules implementing CIPA)

Minn. Stat. § 121A.0695 (School Board Policy; Prohibiting Intimidation and Bullying)

Minn. Stat. § 125B.15 (Internet Access for Students)

Minn. Stat. § 125B.26 (Telecommunications/Internet Access Equity Act)

Tinker v. Des Moines Indep. Cmty. Sch. Dist., 393 U.S. 503, 89 S.Ct. 733, 21 L.Ed.2d 731 (1969)

United States v. Amer. Library Assoc., 539 U.S. 194, 123 S.Ct. 2297, 56 L.Ed.2d 221 (2003)

Doninger v. Niehoff, 527 F.3d 41 (2nd Cir. 2008)

R.S. v. Minnewaska Area Sch. Dist. No. 2149, No. 12-588, 2012 WL 3870868 (D. Minn. 2012)

Tatro v. Univ. of Minnesota, 800 N.W.2d 811 (Minn. App. 2011), aff’d on other grounds 816 N.W.2d 509 (Minn. 2012)

S.J.W. v. Lee’s Summit R-7 Sch. Dist., 696 F.3d 771 (8th Cir. 2012)

Kowalski v. Berkeley County Sch., 652 F.3d 656 (4th Cir. 2011)

Layshock v. Hermitage Sch. Dist., 650 F.3d 205 (3rd Cir. 2011)

Parents, Families and Friends of Lesbians and Gays, Inc. v. Camdenton

R-III Sch. Dist., 853 F.Supp.2d 888 (W.D. Mo. 2012)

M.T. v. Cent. York Sch. Dist., 937 A.2d 538 (Pa. Commw. Ct. 2007)

J.S. v. Bethlehem Area Sch. Dist., 807 A.2d 847 (Pa. 2002)

Cross References:

Policy 403 (Discipline, Suspension, and Dismissal of School District Employees)

Policy 406 (Public and Private Personnel Data)

Policy 505 (Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees)

Policy 506 (Student Discipline)

Policy 514 (Bullying Prohibition Policy)

Policy 515 (Protection and Privacy of Pupil Records)

Policy 519 (Interviews of Students by Outside Agencies)

Policy 521 (Student Disability Nondiscrimination)

Policy 522 (Student Sex Nondiscrimination)

Policy 603 (Curriculum Development)

Policy 604 (Instructional Curriculum)

Policy 606 (Textbooks and Instructional Materials)

Policy 806 (Crisis Management Policy)

Policy 904 (Distribution of Materials on School District Property by Nonschool Persons)

Reviewed: 9-20-01, 6-23-05, 4-20-06, 3-22-07, 6-19-08, 03-19-15

Approved: 10-18-01, 6-20-02, 7-19-05, 5-18-06, 4-19-07, 7-24-08, 04-23-15

524F - Internet Use Agreement

525 - Violence Prevention

                                                                                                                     POLICY #525

VIOLENCE PREVENTION

I.         PURPOSE

The purpose of this policy is to recognize that violence has increased and to identify measures that the school district will take in an attempt to maintain a learning and working environment that is free from violent and disruptive behavior.

The school board is committed to promoting healthy relationships and learning environments that are physically and psychologically safe for all members of the school community.  It further believes that students are the first priority and they should be protected from physical or emotional harm during school activities and on school grounds, buses, or field trips while under school district supervision.

II.        GENERAL STATEMENT OF POLICY

A.        The policy of the school district is to strictly enforce its weapons policy (Policy 501).

B.        The policy of the school district is to act promptly in investigating all acts, or formal or informal complaints, of violence and take appropriate disciplinary action against any student or staff member who is found to have violated this policy or any related policy.

C.        The administration will periodically review discipline policies and procedures, prepare revisions if necessary, and submit them to the school board for review and adoption.

D.        The school district will implement approved violence prevention strategies to promote safe and secure learning environments, to diminish violence in our schools, and to aid in the protection of children whose health or welfare may be jeopardized through acts of violence.

III.      IMPLEMENTATION OF POLICY

A.        The school board will review and approve policies to prevent and address violence in our schools.  The superintendent or designee will develop procedures to effectively implement the school weapons and violence prevention policies.  It shall be incumbent on all students and staff to observe all policies and report violations to the school administration.

B.        The school board and administration will inform staff and students annually of policies and procedures related to violence prevention and weapons.

C.        The school district will act promptly to investigate all acts and formal and informal complaints of violence and take appropriate disciplinary action against any student or staff member who is found to have violated this policy or any related policy.

D.        The consequences set forth in the school weapons policy (Policy 501) will be imposed upon any student or nonstudent who possesses, uses or distributes a weapon when in a school location.

E.         The consequences set forth in the school hazing policy (Policy 526) will be imposed upon any student or staff member who commits an act against a student or staff member; or coerces a student or staff member into committing an act, that creates a substantial risk of harm to a person in order for the student or staff member to be initiated into or affiliated with an organization, or for any other purpose.

F.         Students with disabilities may be expelled for behavior unrelated to their disabilities, subject to the procedural safeguards required by the Individuals with Disabilities Education Act (IDEA), Section 504 of the Rehabilitation Act of 1973, and the Pupil Fair Dismissal Act.

G.        Procedures will be developed for the referral of any person in violation of this policy or the weapons policy to the local law enforcement agency in accordance with Minn. Stat. § 121A.05.

H.        Students who wear objectionable emblems, signs, words, objects, or pictures on clothing communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group or which connotes gang membership or that approves, advances, or provokes any form of religious, racial, or sexual harassment or violence against other individuals as defined in the harassment and violence policy (Policy 413) will be subject to the procedures set forth in the student dress and appearance policy (Policy 504).  “Gang” as used in this policy means any ongoing organization, association, or group of three or more persons, whether formal or informal, having as one of its primary activities the commission of one or more criminal acts, which has an identifiable name or identifying sign or symbol, and whose members individually or collectively engage in or whose members engaged in a pattern of criminal gang activity. A “pattern of gang activity” means the commission, attempt to commit, conspiring to commit, or solicitation of two or more criminal acts, provided the criminal acts were committed on separate dates or by two or more persons who are members of or belong to the same criminal street gang.

I.          This policy is not intended to abridge the rights of students to express political, religious, philosophical, or similar opinions by wearing apparel on which such messages are stated.  Such messages are acceptable as long as they are not lewd, vulgar, obscene, defamatory, profane, denote gang affiliation, advocate harassment or violence against others, are likely to disrupt the education process, or cause others to react in a violent or illegal manner (Policy 504).

IV.      PREVENTION STRATEGIES

The school district has adopted and will implement the following prevention strategies to promote safe and secure learning environments, to diminish violence in our schools, and to aid in the protection of children whose health or welfare may be jeopardized through acts of violence.

A.        Adopt a district crisis management policy to address potential violent crisis situations in the district.

B.        Provide training in recognition, prevention, and safe responses to violence and development of a positive school climate, including Emergency Action Procedures.

C.        Coordinate a local emergency management planning committee comprised of school officials, law enforcement, and other stakeholders as appropriate.

D.        In-service training for personnel in aspects of reporting, visibility, and supervision as deterrents to violence.

E.         Promote student safety responsibility by encouraging the reporting of suspicious individuals and unusual activities on school grounds.

F.         Establish a curriculum committee that explores ways of teaching students violence prevention strategies, law-related education, and character/values education (5 character traits honesty, responsibility, self-discipline, compassion, and respect).

G.        Establish clear school rules that prevent and deter violence.

H.        Develop cross-cultural awareness programs to unify students of all cultures and backgrounds, to develop mutual respect and understanding of shared experiences and values among students, and to promote the message of inclusion.

I.          Establish conflict resolution training, conflict management, or peer mediation programs for staff and students to teach conservative approaches to settling disputes.

J.         Develop curriculum that teaches social skills such as maintaining self-control, building communications skills, forming friendships, resisting peer pressure, being appropriately assertive, forming positive relationships with adults, and resolving conflict in nonviolent ways.

K.        Develop curriculum that teaches critical viewing and listening skills in analyzing mass media to recognize stereotypes, distinguish fact from fantasy, and identify differences in behavior and values that conflict with their own.

L.         Develop student safety forums that both inform and elicit students’ ideas about particular safety problems in the building.

M.       Develop and utilize a student photo or name identification system for quick identification of the student in case of emergency.

N.        Maintain a staff photo or name identification system using identification badges for quick identification of unauthorized people on campus.

O.        Require all visitors to check-inat the main office upon their arrival and state their business at the school.  A visitor badge may be issued for easy identification that the visitor is authorized to be present in the school building.

P.         Develop curriculum on character education including, but not limited to, character qualities such as honesty, responsibility, self-discipline, compassion and respect.

V.        STUDENT SUPPORT

A.        Students will have access to school-based student service professionals, when available, including counselors, nurses, social workers, and psychologists who are knowledgeable in methods to assist students with violence prevention and intervention.

B.        Students will be apprised of school board policies designed to protect their personal safety.

C.        Students will be provided with information as to school district and building rules regarding weapons and violence.

D.        Students will be informed of resources for violence prevention and proper reporting.

VI.      PERSONNEL

A.        School district personnel shall comply with the school weapons policy (Policy 501) and the school hazing policy (Policy 526).

B.        School district personnel shall be knowledgeable of violence prevention policies and report any violation to school administration immediately.  School district personnel will be informed annually as to school district and building rules regarding weapons and violence prevention.

C.        School district personnel or agents of the school district shall not engage in emotionally abusive acts including malicious shouting, ridicule, and/or threats or other forms of corporal punishment (Policy 507).

Source:                       Cambridge-Isanti Schools

Legal References:      Minn. Stat. § 13.43, Subd. 16 (School District or Charter School Disclosure of Violence or                                                Inappropriate Sexual Contact)

    Minn. Stat. § 120B.22 (Violence Prevention Education)

    Minn. Stat. § 120B.232 (Character Development Education)

    Minn. Stat. § 121A.035 (Crisis Management Policy)

    Minn. Stat. § 121A.05 (Policy to Refer Firearms Possessor)

    Minn. Stat. §§ 121A.40-121A.56 (Pupil Fair Dismissal Act)

    Minn. Stat. § 121A.44 (Expulsion for Possession of Firearm)

    Minn. Stat. § 121A.64 (Notification)

    Minn. Stat. § 121A.69 (Hazing Policy)

    Minn. Stat. § 181.967, Subd. 5 (School District Disclosure of Violence or

            Inappropriate Sexual Contact)

   18 U.S.C. § 921 (Definition of Firearm)

   20 U.S.C. § 1400 et seq. (Individuals with Disabilities Education Improvement Act of 2004)

   29 U.S.C. § 794 et seq. (Rehabilitation Act of 1973, § 504)

  Tinker v. Des Moines Indep. Sch. Dist., 393 U.S. 503, 89 S.Ct. 733, 21 L.Ed.2d 731 (1969)

  Stephenson v. Davenport Cmty. Sch. Dist., 110 F.3d 1303 (8th Cir. 1997)

  McIntire v. Bethel School, 804 F.Supp. 1415, 78 Educ. L.Rep. 828 (W.D. Okla. 1992)

  Olesen v. Board of Educ. of Sch. Dist. No. 228, 676 F.Supp. 820, 44 Educ.

            L.Rep. 205 (N.D. Ill. 1987)

Cross References:   Policy 413 (Harassment and Violence)

  Policy 501 (School Weapons Policy)

  Policy 504 (Student Dress and Appearance)

  Policy 506 (Student Discipline)

  Policy 507 (Corporal Punishment)

  Policy 514 (Bullying Prohibition Policy)

  Policy 526 (Hazing Prohibition)

  Policy 529 (Staff Notification of Violent Behavior by Students)

Reviewed:                   3-21-02, 1-20-05, 4-20-06, 7-22-10, 03-23-17

Approved:                   4-18-02, 1-20-05, 5-18-06, 7-22-10, 04-20-16

526 - Hazing Prohibition

527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections and Searches

528 - Student Parental, Family and Marital Status Non-Discrimination

529 - Notification of Violent Behavior By Students

 

POLICY #529

STAFF NOTIFICATION OF VIOLENT BEHAVIOR BY STUDENTS

I.         PURPOSE

In an effort to provide a safe school environment, the assigned classroom teacher and certain staff members should know whether a student to be placed in the classroom has a history of violent behavior.  Additionally, decisions should be made regarding how to manage such a student.

The purpose of this policy is to address the circumstances in which data should be provided to classroom teachers and other school staff members about students with a history of violent behavior and to establish a procedure for notifying staff regarding the placement of students with a history of violent behavior.

II.        GENERAL STATEMENT OF POLICY

A.        Any staff member or other employee of the school district who obtains or possesses information concerning a student in the building with a history of violent behavior shall immediately report said information to the principal of the building in which the student attends school.

B.        The administration will meet with the assigned classroom teacher and other appropriate staff members for the purpose of notifying and determining how staff will manage such student.

C.        Only staff members who have a legitimate educational interest in the information will receive notification.

III.      DEFINITIONS

For purposes of this policy, the following terms have the meaning given them.

A.        Administration

“Administration” means the superintendent, building principal, or other designee.

B.        Classroom Teacher

“Classroom teacher” means the instructional personnel responsible for the course or room to which a student is assigned at any given time, including a substitute hired in place of the classroom teacher.

C.        History of Violent Behavior

1.         A student will be considered to have a history of violent behavior if incident(s) of violence, including any documented physical assault of a school district employee by the student, have occurred during the current or previous school year.

2.         If a student has an incident of violence during the current or previous school year, that incident and all other past related or similar incidents of violence will be reported.

D.        Incident(s) of Violence

“Incident(s) of violence” means willful conduct in which a student endangers or causes physical injury to the student, other students, a school district employee, or surrounding person(s) or endangers or causes significant damage to school district property, regardless of whether related to a disability or whether discipline was imposed.

E.         Legitimate Educational Interest

“Legitimate educational interest” includes interest directly related to classroom instruction, teaching, student achievement and progress, discipline of a student, student health and welfare, and the ability to respond to a request for educational data.  It includes a person’s need to know in order to:

1.         Perform an administrative task required in the school or the employee’s contract or position description approved by the school board;

2.         Perform a supervisory or instructional task directly related to the student’s education; or

3.         Perform a service or benefit for the student or the student’s family such as health care, counseling, student job placement, or student financial aid.

4.         Perform a task directly related to responding to a request for data.

F.         School Staff Member

“School staff member” includes:

1.         A person duly elected to the school board;

2.         A person employed by the school board in an administrative, supervisory, instructional, or other professional position;

3.         A person employed by the school board as a temporary substitute in a professional position for the period of his or her performance as a substitute; and

4.         A person employed by, or under contract to, the school board to perform a special task such as an administrative assistant, a clerk, a public information officer or data practices compliance official, an attorney, or an auditor for the period of his or her performance as an employee or contractor.

IV.       PROCEDURE FOR STAFF NOTIFICATION OF STUDENTS WITH VIOLENT BEHAVIOR

A.        Reports of Violent Behavior

Any staff member or other employee of the school district who becomes aware of any information regarding the violent behavior of an enrolling student or any student enrolled in the school district shall immediately report the information to the building principal where the student is enrolled or seeks to enroll.

B.        Recipients of Notice

Each classroom teacher of a student with a history of violent behavior (see Section III.C., above) will receive written notification from the administration prior to placement of the student in the teacher’s classroom.  In addition, written notice will be given by the administration to other school staff members who have a legitimate educational interest, as defined in this policy, when a student with a history of violent behavior is placed in a teacher’s classroom.  The administration will provide notice to anyone substituting for the classroom teacher or school staff member, who has received notice under this policy, that the substitute will be overseeing a student with a history of violent behavior.

The administration may provide other school district employees or individuals outside of the school district with information regarding a student, including information regarding a student’s history of violent behavior, in accordance with Policy 515, Protection and Privacy of Pupil Records.

C.        Determination of Who Receives Notice

The determination of which classroom teachers and school staff members have a legitimate educational interest in information regarding a student with a history of violent behavior will be made by either: (1) the school district’s Responsible Authority appointed by the school board under the Minnesota Government Data Practices Act or (2) the administration.  In the event the administration makes this determination, the Responsible Authority will provide guidance to the administration as to what data will be shared.

D.        Form of Written Notice

The notice given to classroom teachers and school staff members will be in writing and will include the following:

1.         Name of the student;

2.         Date of notice;

3.         Notification that the student has been identified as a student with a history of violent behavior as defined in Section III. of this policy; and

4.         Reminder of the private nature of the data provided.

E.         Record of Notice

1.         The administration will retain a copy of the notice or other documentation provided to classroom teachers and school staff members notified under this section.

2.         Retention of the written notice or other documentation provided to classroom teachers and school staff members is governed by the approved Records Retention Schedule.

F.         Meetings Regarding Students with a History of Violent Behavior

1.         If the administration determines, in his or her discretion, that the classroom teacher and/or school staff members with a legitimate educational interest in such data reasonably require access to the details regarding a student’s history of violent behavior for purposes of school safety and/or intervention services for the student, the administration also may convene a meeting to share and discuss such data.

2.         The persons present at the meeting may have access to the data described in Section IV.D., above.

G.        Law Enforcement Reports

Staff members will be provided with notice of disposition orders or law enforcement reports received by the school district in accordance with Policy 515, Protection and Privacy of Pupil Records.  Where appropriate, information obtained from disposition orders or law enforcement reports also may be included in a Notification of Violent Behavior.

V.        MAINTENANCE AND TRANSFER OF RECORDS

A report, notice, or documentation pertaining to a student with a history of violent behavior are educational records of a student and will be retained, maintained, and transferred to a school or school district in which a student seeks to enroll in accordance with Policy 515, Protection and Privacy of Pupil Records.

VI.       PARENTAL NOTICE

A.        The administration will notify parents annually that the school district gives classroom teachers and other school staff members notice about students’ history of violent behavior.

B.        Prior to providing the written notice of a student’s violent behavior to classroom teachers and/or school staff members, the administration will inform the student’s parent or guardian that such notice will be provided.

C.        Parents will be given notice that they have the right to review and challenge records or data, including the data documenting the history of violent behavior, in accordance with Policy 515, Protection and Privacy of Pupil Records.

VII.     TRAINING NEEDS

Representatives of the school board and representatives of the teachers will discuss the needs of students and staff.  The parties may discuss necessary training which may include training on conflict resolution and positive behavior interventions and may discuss necessary intervention services such as student behavioral assessments.

Source:                       Cambridge-Isanti Schools

Legal References:     

  • Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)
  • Minn. Stat. § 120A.22, Subd. 7 (School Attendance - Education Records)
  • Minn. Stat. § 121A.45 (Grounds for Dismissal)
  • Minn. Stat. § 121A.64 (Notification of Students with Violent Behavior)
  • Minn. Stat. § 121A.75 (Law Enforcement Notice to Schools)
  • Minn. Rules Parts 1205.0100-1205.2000 (Data Practices)
  • 20 U.S.C. § 1232g (Family Educational Rights and Privacy Act)
  • 34 C.F.R. §§ 99.1-99.67 (Rules Implementing FERPA)
  • Minn. Laws 2003, 1st Sp., Ch. 9, Art. 2, § 53

Cross References:     Policy 515 (Protection and Privacy of Pupil Records)

Reviewed:                   5-23-02, 05-21-15, 11-17-16

Approved:                   6-20-02, 06-25-15, 12-15-16

529F - Staff Notification of Violent Behavior By Students Form

POLICY #529F

MODEL NOTICE

STAFF NOTIFICATION OF VIOLENT BEHAVIOR BY STUDENTS

To: (Staff Name)                          ___________________________________________

From: (Administrative Official)  ___________________________________________

Date of Notice:                             ___________________________________________

This notice is sent to inform you that the following student has a history of violent behavior. The notice is sent to assist you in helping this student to be successful and ensuring the safety of students and staff. You can use what you have learned about the student’s history of violent behavior only to the extent allowed by school district policy. The data on this form are private data under state and federal law, and the student’s privacy rights must be protected.

Student’s name:                            ___________________________________________

Incident(s) of violence:                ___________________________________________

___________________________________________________________________________

______________________________________________________________________

______________________________________________________________________

If staff have a legitimate educational interest, provide the following information.

Description/Explanation of incident(s) if known (Specifically include any mitigating factors, e.g. self-defense, defense of others, medication issues):

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

The types of situations that might trigger violent behavior by this student, if known (e.g. triggers for frustration or anger): _______________________________________

______________________________________________________________________

______________________________________________________________________

Strategies or interventions that are successful with this student, if known:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

The following documents may be available for you to review regarding this student:

____ IEP                                                                        ____ §504 Plan

____ Functional Behavioral Assessment                      ____ Reports/statements by school staff

____ Information provided by the parent or guardian

 

Additional information may be available to you based on your legitimate educational interest.

530 - Immunization Requirements

531 - The Pledge of Allegiance

POLICY #531

THE PLEDGE OF ALLEGIANCE

I. PURPOSE

The school board recognizes the need to display an appropriate United States flag and to provide instruction to students in the proper etiquette, display, and respect of the flag. The purpose of this policy is to provide for recitation of the Pledge of Allegiance and instruction in school to help further that end.

II. GENERAL STATEMENT OF POLICY

Students in this school district shall recite the Pledge of Allegiance to the flag of the United States of America one or more times each week. The recitation shall be conducted:

A. By each individual classroom teacher or the teacher’s surrogate; or

B. Over a school intercom system by a person designated by the school principal or other person having administrative control over the school.

III. EXCEPTIONS

Anyone who does not wish to participate in reciting the Pledge of Allegiance for any personal reasons may elect not to do so. Students and school personnel must respect another person’s right to make that choice.

IV. INSTRUCTION

Students will be instructed in the proper etiquette toward, correct display of, and respect for the flag, and in patriotic exercises.

Source: Cambridge-Isanti Schools

Legal References:

     Minn. Stat. § 121A.11, Subd. 3 (Pledge of Allegiance)

     Minn. Stat. § 121A.11, Subd. 4 (Instruction)

Reviewed: 5-20-04, 2-21-06, 2-22-07, 11-20-08, 05-19-16

Approved: 6-29-04, 3-23-06, 2-22-07, 11-20-08, 06-23-16

532 - Use of Peace Officers and Crisis Teams To Remove Students with IEPs From School Grounds

POLICY #532

USE OF PEACE OFFICERS AND CRISIS TEAMS TO REMOVE

STUDENTS WITH IEPs FROM SCHOOL GROUNDS



I. PURPOSE

The purpose of this policy is to describe the appropriate use of peace officers and crisis teams to remove, if necessary, a student with an individualized education program (IEP) from school grounds.



II. GENERAL STATEMENT OF POLICY

The school district is committed to promoting learning environments that are safe for all members of the school community. It further believes that students are the first priority and that they should be reasonably protected from physical or emotional harm at all school locations and during all school activities.



In general, all students, including those with IEPs, are subject to the terms of the school district’s discipline policy. Building level administrators have the leadership responsibility to maintain a safe, secure, and orderly educational environment within which learning can occur. Corrective action to discipline a student and/or modify a student’s behavior will be taken by staff when a student’s behavior violates the school district’s discipline policy.



If a student with an IEP engages in conduct which, in the judgment of school personnel, endangers or may endanger the health, safety, or property of the student, other students, staff members, or school property, that student may be removed from school grounds in accordance with this policy.



III. DEFINITIONS

For purposes of this policy, the following terms have the meaning given them in this section:

A. “Student with an IEP” or “the student” means a student who is eligible to receive special education and related services pursuant to the terms of an IEP or an individual interagency intervention plan (IIIP).



B. “Peace officer” means an employee or an elected or appointed official of a political subdivision or law enforcement agency who is licensed by the Board of Peace Officer Standards and Training, charged with the prevention and detection of crime and the enforcement of general criminal laws of the state and who has the full power of arrest. The term “peace officer” includes a person who serves as a sheriff, a deputy sheriff, a police officer, or a state patrol trooper.



C. “Police liaison officer” is a peace officer who, pursuant to an agreement between the school district and a political subdivision or law enforcement agency, is assigned to a school building for all or a portion of the school day to provide law enforcement assistance and support to the building administration and to promote school safety, security, and positive relationships with students.



D. “Crisis team” means a group of persons, which may include teachers and non-teaching school personnel, selected by the building administrator in each school building who have received crisis intervention training and are responsible for becoming actively involved with resolving crises. The building administrator or designee shall serve as the leader of the crisis team.



E. The phrase “remove the student from school grounds” is the act of securing the person of a student with an IEP and escorting that student from the school building or school activity at which the student with an IEP is located.



F. “Emergency” means a situation where immediate intervention is needed to protect a child or other individual from physical injury or to prevent serious property damage.



G. All other terms and phrases used in this policy shall be defined in accordance with applicable state and federal law or ordinary and customary usage.



IV. REMOVAL OF STUDENTS WITH IEPs FROM SCHOOL GROUNDS

A. Removal by Crisis Team

If the behavior of a student with an IEP escalates to the point where the student’s behavior endangers or may endanger the health, safety, or property of the student, other students, staff members, or school property, the school building’s crisis team may be summoned. The crisis team may attempt to de-escalate the student’s behavior by means including, but not limited to, those described in the student’s IEP and/or behavior intervention plan. When such measures fail, or when the crisis team determines that the student’s behavior continues to endanger or may endanger the health, safety, or property of the student, other students, staff members, or school property, the crisis team may remove the student from school grounds.



If the student’s behavior cannot be safely managed, school personnel may immediately request assistance from the police liaison officer or a peace officer.



B. Removal by Police Liaison Officer or Peace Officer

If a student with an IEP engages in conduct which endangers or may endanger the health, safety, or property of the student, other students, staff members, or school property, the school building’s crisis team, building administrator, or the building administrator’s designee, may request that the police liaison officer or a peace officer remove the student from school grounds.



If a student with an IEP is restrained or removed from a classroom, school building, or school grounds by a peace officer at the request of a school administrator or school staff person during the school day twice in a 30-day period, the student’s IEP team must meet to determine if the student’s IEP is adequate or if additional evaluation is needed.



Whether or not a student with an IEP engages in conduct which endangers or may endanger the health, safety, or property of the student, other students, staff members, or school property, school district personnel may report a crime committed by a student with an IEP to appropriate authorities. If the school district reports a crime committed by a student with an IEP, school personnel shall transmit copies of the special education and disciplinary records of the student for consideration by appropriate authorities to whom it reports the crime, to the extent that the transmission is permitted by the Family Education Rights and Privacy Act (FERPA), the Minnesota Government Data Practices Act, and school district’s policy, Protection and Privacy of Pupil Records.



The fact that a student with an IEP is covered by special education law does not prevent state law enforcement and judicial authorities from exercising their responsibilities with regard to the application of federal and state law to crimes committed by a student with an IEP.



C. Reasonable Force Permitted

In removing a student with an IEP from school grounds, a building administrator, other crisis team members, or the police liaison officer or other agents of the school district, whether or not members of a crisis team, may use reasonable force when it is necessary under the circumstances to correct or restrain a student or prevent bodily harm or death to another.



In removing a student with an IEP from school grounds, police liaison officers and school district personnel are further prohibited from engaging in the following conduct:

1. Corporal punishment prohibited by Minn. Stat. § 121A.58;

2. Requiring a child to assume and maintain a specified physical position, activity, or posture that induces physical pain;

3. Totally or partially restricting a child’s senses as punishment;

4. Denying or restricting a child’s access to equipment and devices such as walkers, wheel chairs, hearing aids, and communication boards that facilitate the child’s functioning except when temporarily removing the equipment or device is needed to prevent injury to the child or others or serious damage to the equipment or device, in which case the equipment or device shall be returned to the child as soon as possible;

5. Interacting with a child in a manner that constitutes sexual abuse, neglect, or physical abuse under Minn. Stat. § 626.556;

6. Physical holding (as defined in Minn. Stat. § 125A.0941) that restricts or impairs a child’s ability to breathe, restricts or impairs a child’s ability to communicate distress, places pressure or weight on a child’s head, throat, neck, chest, lungs, sternum, diaphragm, back, or abdomen, or results in straddling a child’s torso;

7. Withholding regularly scheduled meals or water; and/or

8. Denying a child access to toilet facilities.



D. Parental Notification

The building administrator or designee shall make reasonable efforts to notify the student’s parent or guardian of the student’s removal from school grounds as soon as possible following the removal.



E. Continued Removals; Review of IEP

Continued and repeated use of the removal process described herein must be reviewed in the development of the individual student’s IEP or IIIP.



F. Effect of Policy in an Emergency; Use of Restrictive Procedures

A student with an IEP may be removed in accordance with this policy regardless of whether the student’s conduct would create an emergency.



If the school district seeks to remove a student with an IEP from school grounds under this policy due to behaviors that constitute an emergency and the student’s IEP, IIIP, or behavior intervention plan authorizes the use of one or more restrictive procedures, the crisis team may employ those restrictive procedures, in addition to any reasonable force that may be necessary, to facilitate the student’s removal from school grounds, as long as the crisis team members who are implementing the restrictive procedures have received the training required by Minn. Stat § 125A.0942, Subd. 5, and otherwise comply with the requirements of § 125A.0942.



Source: Cambridge-Isanti Schools



Legal References:

  • Minn. Stat. § 13.01, et seq. (Minnesota Government Data Practices Act)
  • Minn. Stat. §§ 121A.40-121A.56 (Minnesota Pupil Fair Dismissal Act)
  • Minn. Stat. § 121A.582 (Student Discipline; Reasonable Force)
  • Minn. Stat. § 121A.61 (Discipline and Removal of Students from Class)
  • Minn. Stat. § 121A.67, Subd. 2 (Aversive and Deprivation Procedures)
  • Minn. Stat. §§ 125A.094-125A.0942 (Restrictive Procedures for Children with Disabilities)
  • Minn. Stat. § 609.06 (Authorized Use of Force)
  • Minn. Stat. § 609.379 (Permitted Actions)
  • 20 U.S.C. § 1232g et seq. (Family Educational Rights and Privacy (FERPA))
  • 20 U.S.C. § 1415(k)(6) (Individuals with Disabilities Education Improvement Act of 2004 (IDEA))
  • 34 C.F.R. § 300.535 (IDEA Regulation Regarding Involvement of Law Enforcement)



Cross References: Policy 506 (Student Discipline)

  • Policy 507 (Corporal Punishment) –
  • Policy 515 (Protection and Privacy of Pupil Records)
  • Policy 525 (Violence Prevention)
  • Policy 806 (Crisis Management Policy)



Reviewed: 3-16-04, 2-24-05, 3-22-07, 5-22-08, 02-19-16

Approved: 4-22-04, 02-24-05, 04-19-07, 05-22-08, 03-24-16

533 - Local Wellness Policy

 

POLICY #533

LOCAL WELLNESS

I.         PURPOSE

The purpose of this policy is to set forth methods that promotes student wellness, prevent and reduce childhood obesity, and assure that school meals and other food and beverages sold and otherwise made available on the school campus during the school day are consistent with applicable minimum local, state, and federal standards and protects students’ health, well-being, and ability to learn by supporting healthy eating and physical activity.

II.        GENERAL STATEMENT OF POLICY

A.        The school board recognizes that nutrition promotion and education, and physical activity, and other school-based activities that promote student wellness are essential components of the educational process and that good health fosters student attendance and learning.

B.        The school environment should promote students’ health, well-being, and ability to learn by encouraging healthy eating and physical activity.

C.        The school district encourages the involvement of parents, students, representatives of the school food authority, teachers, school health professionals, the school board, school administrators, and the general public in the development, implementation, and periodic review and update of the school district’s wellness policy.

D.        Children need access to healthy foods and opportunities to be physically active in order to grow, learn, and thrive.

E.         All students in grades Pre K-12 will have opportunities, support, and encouragement to be physically active on a regular basis.

F.         Qualified food service personnel will provide students with access to a variety of affordable, nutritious, and appealing foods that meet the health and nutrition needs of students; try to accommodate the religious, ethnic, and cultural diversity of the student body in meal planning; and will provide clean, safe, and pleasant settings and adequate time for students to eat.

III.      WELLNESS GOALS

A.        Nutrition Promotion and Education

1.         The school district will encourage and support healthy eating by students and engage in nutrition promotion that is:

a.         offered as part of a comprehensive program designed to provide students with the knowledge and skills necessary to promote and protect their health;

b.         part of health education classes, as well as classroom instruction in subjects such as math, science, language arts, social sciences, and elective subjects, where appropriate; and

c.         enjoyable, developmentally appropriate, culturally relevant, and includes participatory activities, such as contests, promotions, taste testing, and field trips.

2.         The school district will encourage all students to make age appropriate, healthy selections of foods and beverages, including those sold individually outside the reimbursable school meal programs, such as through a la carte lines, vending machines, fundraising events, concession stands, and student stores.

B.        Physical Activity

1.         Students need opportunities for physical activity and to fully embrace regular physical activity as a personal behavior. Toward that end, health and physical education will reinforce the knowledge and self-management skills needed to maintain a healthy lifestyle and reduce sedentary activities, such as watching television;

2.         Opportunities for physical activity will be incorporated into other subject lessons, where appropriate; and

3.         Classroom teachers will provide short physical activity breaks between lessons or classes, as appropriate.

C.        Communications with Parents

1.         The school district recognizes that parents and guardians have a primary role in promoting their children’s health and well-being.

2.         The school district will support parents’ efforts to provide a healthy diet and daily physical activity for their children.

3.         The school district encourages parents to pack healthy lunches and snacks and refrain from including beverages and foods without nutritional value.

4.         The school district will provide information about physical education and other school-based physical activity opportunities and will support parents’ efforts to provide their children with opportunities to be physically active outside of school.

IV.       STANDARDS AND NUTRITION GUIDELINES

A.        School Meals

1.         The school district will provide healthy and safe school meal programs that comply with all applicable federal, state, and local laws, rules, and regulations.

2.         Food service personnel will provide students with access to a variety of affordable, nutritious, and appealing foods that meet the health and nutrition needs of students.

3.         Food service personnel will try to accommodate the religious, ethnic, and cultural diversity of the student body in meal planning.

4.         Food service personnel will provide clean, safe, and pleasant settings and building principals will ensure adequate time for students to eat.

5.         Food service personnel will take every measure to ensure that student access to foods and beverages meets or exceeds all applicable federal, state, and local laws, rules, and regulations and that reimbursable school meals meet USDA nutrition standards.

6.         Food service personnel shall adhere to all applicable federal, state, and local food safety and security guidelines.

7.         The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price school meals.

8.         The school district will provide students access to hand washing or hand sanitizing before they eat meals or snacks.

9.         The building principals will make every effort to provide students with sufficient time to eat after sitting down for school meals and will schedule meal periods at appropriate times during the school day.

10.       The school district will discourage tutoring, club, or organizational meetings or activities during mealtimes unless students may eat during such activities.

B.        School Food Service Program/Personnel

1.         The school district shall designate an appropriate person to be responsible for the school district’s food service program, whose duties shall include the creation of nutrition guidelines and procedures for the selection of foods and beverages made available on campus to ensure food and beverage choices are consistent with current USDA guidelines.

2.         As part of the school district’s responsibility to operate a food service program, the school district will provide continuing professional development for all food service personnel in schools.

C.        Competitive Foods and Beverages

1.         All foods and beverages sold on school grounds to students, outside of reimbursable meals, are considered “competitive foods.”   Competitive foods include items sold a la carte in the cafeteria, from vending machines, school stores, and for in-school fundraisers.

2.         All competitive foods will meet the USDA Smart Snacks in School (Smart Snacks) nutrition standards and any applicable state nutrition standards, at a minimum.  Smart Snacks aim to improve student health and well-being, increase consumption of healthful foods during the school day, and create an environment that reinforces the development of healthy eating habits.

3.         Before and Aftercare (child care) programs must also comply with the school district’s nutrition standards unless they are reimbursable under USDA school meals program, in which case they must comply with all applicable USDA standards.

D.        Other Foods and Beverages Made Available to Students

1.         Student wellness will be a consideration for all foods offered, but not sold, to students on the school campus, including those foods provided through:

a.         Celebrations and parties.  The school district will provide a list of healthy party ideas to parents and teachers, including non-food celebration ideas.

b.         Classroom snacks brought by parents.  The school district will provide to parents a list of suggested foods and beverages that meet Smart Snacks nutrition standards.

2.         Rewards and incentives.  Schools will not use foods or beverages as rewards for academic performance or good behavior (unless this practice is allowed by a student’s individual education plan or behavior intervention plan) and will not withhold food or beverages as punishment.

3.         Fundraising.  The school district will make available to parents and teachers a list of suggested healthy fundraising ideas.

E.         Food and Beverage Marketing in Schools

1.         School-based marketing will be consistent with nutrition education and health promotion.

2.         Schools will restrict food and beverages marketing to the promotion of only those foods and beverages that meet the Smart Snacks nutrition standards.

V.        WELLNESS LEADERSHIP AND COMMUNITY INVOLVEMENT

A.        Wellness Coordinator

1.         The superintendent will designate a school district official to oversee the school district’s wellness-related activities (Wellness Coordinator).  The Wellness Coordinator will ensure that each school implements the policy.

2.         The principal of each school, or a designated school official, will ensure compliance within the school and will report to the Wellness Coordinator regarding compliance matters upon request.

B.        Public Involvement

1.         The Wellness Coordinator will permit parents, students, representatives of the school food authority, teachers of physical education, school health professionals, the school board, school administrators, and the general public to participate in the development, implementation, and periodic review and update of the wellness policy.

2.         The Wellness Coordinator will hold meetings, from time to time, for the purpose of discussing the development, implementation, and periodic review and update of the wellness policy.  All meeting dates and times will be posted on the school district’s website and will be open to the public.

VI.       POLICY IMPLEMENTATION AND MONITORING

A.        Implementation and Publication

1.         After approval by the school board, the wellness policy will be implemented throughout the school district.

2.         The school district will post its wellness policy on its website, to the extent it maintains a website.

B.        Annual Reporting

The Wellness Coordinator will annually inform the public about the content and implementation of the wellness policy and make the policy and any updates to the policy available to the public.

C.        Triennial Assessment

1.         At least once every three years, the school district will evaluate compliance with the wellness policy to assess the implementation of the policy and create a report that includes the following information:

a.         the extent to which schools under the jurisdiction of the school district are in compliance with the wellness policy;

b.         the extent to which the school district’s wellness policy compares to model local wellness policies; and

c.         a description of the progress made in attaining the goals of the school district’s wellness policy.

2.         The Wellness Coordinator will be responsible for conducting the triennial assessment.

3.         The triennial assessment report shall be posted on the school district’s website or otherwise made available to the public.

D.        Recordkeeping

The school district will retain records to document compliance with the requirements of the wellness policy.  The records to be retained include, but are not limited to:

1.         The school district’s written wellness policy.

2.         Documentation demonstrating compliance with community involvement requirements, including requirements to make the local school wellness policy and triennial assessments available to the public.

3.         Documentation of the triennial assessment of the local school wellness policy for each school under the school district’s jurisdiction efforts to review and update the wellness policy (including an indication of who is involved in the update and methods the school district uses to make stakeholders aware of their ability to participate on the Wellness Committee).

Source:                       Cambridge-Isanti Schools

Legal References:      Minn. Stat. § 121A.215 (Local School District Wellness Policy)

    42 U.S.C. § 1751 et seq. (Healthy and Hunger-Free Kids Act)

    42 U.S.C. § 1758b (Local School Wellness Policy)

     42 U.S.C. § 1771 et seq. (Child Nutrition Act of 1966)

     7 U.S.C. § 5341 (Establishment of Dietary Guidelines)

     7 C.F.R. § 210.10 (School Lunch Program Regulations)

     7 C.F.R. § 220.8 (School Breakfast Program Regulations)

Local Resources:       Minnesota Department of Education, www.education.state.mn.us

                                    Minnesota Department of Health, www.health.state.mn.us

                                    County Health Departments

                                    Action for Healthy Kids Minnesota, www.actionforhealthykids.org

                                    United States Department of Agriculture, www.fns.usda.gov

Reviewed:                   5-18-06, 11-20-08, 01-21-16, 07-20-17

Approved:                   06-22-06, 11-20-08, 02-18-16, 08-24-17

                                   

534 - Service Animals in Schools

POLICY #534

SERVICE ANIMALS IN SCHOOLS

I. PURPOSE

The purpose of this policy is to establish procedures for the use of service animals by students, employees, and visitors within school buildings and on school grounds.

II. GENERAL STATEMENT OF POLICY

Individuals with disabilities shall be permitted to bring their service animals into school buildings or on school grounds in accordance with, and subject to, this policy.

III. DEFINITIONS

A. Service Animal

A "service animal" is a dog (regardless of breed or size) or miniature horse that is individually trained to perform "work or tasks" for the benefit of an individual with a disability, including an individual with a physical, sensory, psychiatric, intellectual, or mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals. Service animals are working animals that perform valuable functions; they are not pets.

B. Handler

A "handler" is an individual with a disability who is accompanied by a service animal or a person with training on the proper use of a service animal who is accompanied by a service animal. For purposes of this policy, the terms "handler" and "individual with a disability" may be used interchangeably.

C. "Work or Tasks"

1. "Work or tasks" are those functions performed by a service animal. The "work or tasks" performed by a service animal must be directly related to the handler's disability.

2. Examples of "work or tasks" include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.

3. The crime deterrent effects of an animal's presence and the provision of emotional support, well-being, comfort, or companionship are not "work or tasks" for the purposes of this policy.

IV. ACCESS TO PROGRAMS AND ACTIVITIES; PERMITTED INQUIRIES

A. In general, handlers are permitted to be accompanied by their service animals in all areas of school district properties where members of the public, students, and employees are allowed to go. A handler has the right to be accompanied by a service animal whenever and to the same extent that the handler has the right: (a) to be present on school district property or in school district facilities; (b) to attend or participate in a school sponsored event, activity, or program; or (c) to be transported in a vehicle that is operated by or on behalf of the school district.

B. When an individual with a disability brings a service animal to a school district property, school district employees shall not ask about the nature or extent of a person’s disability, but may make the following two inquiries to determine whether the animal qualifies as a service animal:

1. If the animal is required because of a disability; and

2. What work or tasks the animal has been trained to perform.

C. School district employees shall not make these inquiries of an individual with a disability bringing a service animal to school district property when it is readily apparent that an animal is trained to do work or perform tasks for an individual with a disability.

D. An individual with a disability may not be required to provide documentation such as proof that the animal has been certified, trained, or licensed as a service animal.

V. MANAGEMENT OF SERVICE ANIMALS

A service animal must be under the control of its handler. A service animal must have a harness, leash, or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal’s safe, effective performance of work or tasks, in which case the service animal must be otherwise under the handler’s control (e.g., voice control, signals, or other effective means).

VI. CARE OF, AND RESPONSIBILITY FOR, SERVICE ANIMALS; LIABILITY

A. The handler is solely responsible for the care and supervision of the service animal including, but not limited to, feeding, watering, cleaning, and toileting. Issues related to the care and supervision of service animals will be addressed on a case-by-case basis at the discretion of the building administrator.

B. Individuals with disabilities who are assisted by services animals are responsible for providing the supplies and equipment needed by the service animal.

 

C. Owners of service animals are liable for any harm or injury caused by the service animal to other students, staff, visitors and/or property.

VII. REMOVAL OR EXCLUSION OF A SERVICE ANIMAL

A. A school official may require a handler to remove a service animal from school district property, a school building or a school-sponsored program or activity, if:

1. The service animal is out of control and the handler does not take effective action to control it;

2. The service animal is not housebroken;

3. The presence of the animal would fundamentally alter the nature of a service, program or activity; or

4. The handler fails to submit proof of current vaccinations and immunizations of the service animal.

B. If the service animal is properly excluded, the school district shall give the individual with a disability the opportunity to participate in the service, program or activity without the service animal, unless such individual has violated a law or school rule or regulation that would warrant the removal of the individual.

VIII. ADDITIONAL LIMITATIONS FOR MINIATURE HORSES

In assessing whether a miniature horse may be permitted in a school building or on school grounds as a service animal, the following factors shall be considered:

A. The type, size and weight of the miniature horse and whether the facility can accommodate these features;

B. Whether the handler has sufficient control of the miniature horse;

C. Whether the miniature horse is housebroke;

D. Whether the miniature horse’s presence in a specific building or on school grounds compromises legitimate safety requirements that are necessary for safe operation; and

E. Whether the miniature horse’s presence is contrary to any other provision of this policy.

IX. ALLERGIES; FEAR OF ANIMALS

If a student or employee notifies the school district that he or she is allergic to a service animal, the school district will balance the rights of the individuals involved. In general, allergies that are not life threatening are not a valid reason for prohibiting the presence of a service animal. Fear of animals is generally not a valid reason for prohibiting the presence of a service animal.

X. ANIMALS FOR STUDENTS WITH IEPS OR SECTION 504 PLANS

If a special education student or a student with a Section 504 plan seeks to bring an animal onto school property that is not a service animal, the request shall be referred to the student’s IEP Team or Section 504 Team, as appropriate, to determine whether the animal is necessary for the student to receive a free appropriate public education ("FAPE").

XI. SERVICE ANIMALS FOR EMPLOYEES

Use of a service animal by a school district employee who is a qualified individual with a disability will be allowed when such use is necessary to enable the employee to perform the essential functions of his or her position or to enjoy the benefits of employment in a manner comparable to those similarly situated non-disabled employees.

 

Source: Cambridge-Isanti Schools

Legal References:

     28 C.F.R. § 35.104, 28 C.F.R. § 35.130(b)(7) and 28 C.F.R. § 35.136

     Minn. Stat. § 363A.19 (Discrimination Against Blind, Deaf, or Other Persons with Physical or Sensory Disabilities Prohibited)

     Minn. Stat. § 256C.02 (Public Accommodations)

Cross References:

     Policy 402 – Disability Nondiscrimination Policy

     Policy 521 – Student Disability Nondiscrimination

Reviewed: 03-20-14, 10-22-15

Approved: 04-24-14, 11-19-15